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Lexmark X945E, X940E manual Maintaining the printer, Administrative support

Models: X945E X940E

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Maintaining the printer	203
Storing supplies	203
Checking the status of supplies	203
Checking the status of supplies from the control panel	203
Printing a menu settings page	203
Checking the status of supplies from a network computer	203
Conserving supplies	204
Ordering supplies	204
Ordering toner cartridges	204
Ordering photoconductors	204
Ordering staple cartridges	204
Ordering a waste toner box	205
Replacing supplies	205
Replacing the waste toner box	205
Cleaning the printhead lenses	210
Replacing a photoconductor	214
Replacing a toner cartridge	217
Cleaning the exterior of the printer	219
Cleaning the scanner glass	220
Recycling Lexmark products	220
Moving the printer	220
Before moving the printer	220
Moving the printer and options to another location within the office	221
Disassembling the printer from the scanner shelf prior to the move	221
Setting the printer up in a new location	223
Shipping the printer	224
Administrative support	225
Adjusting the brightness of the display	225
Disabling control panel menus	225
Adjusting Power Saver	225
Restoring the factory default settings	226
Encrypting the printer hard disk	226
Locking the control panel menus using the Embedded Web Server	227
Locking the entire printer	227
Modifying confidential print settings	227
Supporting IPSec	228
Supporting SNMPv3	228
Using 802.1x authentication	228
Creating an administrative password	229
Using Secure mode	229

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Lexmark X945E, X940E manual Maintaining the printer, Administrative support

Contents

X940e, X945e Users GuidePage Contents Customizing copy settings CopyingCanceling a copy job MailingFaxing Getting the printer ready to faxScanning to an FTP address Scanning to an FTP addressPrinting Clearing jams124 Understanding printer menusAdministrative support Maintaining the printerTroubleshooting 231Solving copy problems 235 Index Page Safety information Page Basic functions of the scanner Printer configurationsLearning about the printer Basic modelsUnderstanding the ADF and scanner glass Using the ADFUsing the scanner glass Scanner glassUnderstanding the control panel Control panel item DescriptionUnderstanding the home screen Display item DescriptionButton Button name FunctionUsing the touch-screen buttons Button Button name Unlock DeviceSample screen one Sample screen two ButtonOther touch-screen buttons Button Button name FunctionFeatures Feature Feature name DescriptionAccessing the system board to install internal options Installing optionsInstalling internal options Available optionsInstalling a memory card Installing a flash memory or firmware card Installing an internal print server or port interface card Reinstalling the system board Attaching cables USB port Ethernet port Scanner connector Loading the 520-sheet trays Setting the Paper Size and Paper TypeLoading paper and specialty media Loading the 520-sheet traysPage Long-edge orientation Short-edge orientation Using A5 or statement paper sizesTouch Exit Config Menu Touch Size SensingLoading the 867- and 1133-sheet trays Using the multipurpose feeder Page Page Set paper size to universal Configuring Universal paper settingsLinking and unlinking trays Linking traysClick Paper Menu Click Custom Name Changing a Custom Type x nameAssigning a custom paper type name Click Custom TypesPaper and specialty media guide Paper characteristicsPaper guidelines Selecting paper Using recycled paperUnacceptable paper Selecting preprinted forms and letterheadWithout finisher With finisher installed Using letterheadLong-edge orientation Loading letterhead in the 1133-sheet tray Using transparenciesLoading letterhead in the 867-sheet tray Short-edge orientationUsing envelopes Using labelsSupported paper sizes, types, and weights Using card stockStoring paper Paper sizes supported by the printer 257 x 364 mm 10.1 x 14.3Paper types and weights supported by the printer Paper types and weights supported by the finisherSupported finishing features Finisher standard bin Bin 1 finishing featuresHorizonal transport unit BinBin 2 booklet-maker Bin 2 finishing featuresSize Bi fold Booklet fold Saddle staple Size Bi fold Booklet fold Saddle staple Envelopes any size Making copies Copying using the ADFCopying Making a quick copyCopying on specialty media Copying using the scanner glass flatbedCopying photos Making transparenciesMaking copies using paper from a selected tray Customizing copy settingsCopying from one size to another Example 1 Copying to mixed paper sizes Copying a document that contains mixed paper sizesCopying on both sides of the paper duplexing Example 2 Copying to a single paper sizeAdjusting copy quality Reducing or enlarging copiesCopying multiple pages onto a single sheet Collating copiesPlacing separator sheets between copies Collated Not collatedTouch Paper Saver Creating a custom job job buildTouch Custom Job Placing the date and time at the top of each Job interruptPlacing information on copies Touch Date/Time StampCanceling a copy job Understanding the copy screens and optionsDarkness Copy toScale ColorCreate Booklet ContentPaper Saver Advanced ImagingAdvanced Duplex Improving copy qualityQuestion Tip Click Configuration Click E-mail/FTP Settings Setting up the e-mail functionSetting up the address book MailingSending an e-mail using the keypad Creating an e-mail shortcut using the Embedded Web ServerCreating an e-mail shortcut using the touch screen Creating an e-mail shortcutMailing color documents Sending an e-mail using a shortcut numberSending an e-mail using the address book Touch E-mail ItCreating an e-mail profile Using profilesCustomizing e-mail settings Mailing to a profileChanging the output file type Canceling an e-mailUnderstanding e-mail options Original SizeOrientation ResolutionContent BindingPage Choosing a fax connection FaxingGetting the printer ready to fax Equipment BenefitsUsing an RJ11 adapter Country/regionPage Country/region Connecting directly to a telephone wall jack in Germany Connecting to a telephone Connecting to an answering machine Connecting to a computer with a modem Page Click Configuration Click Set Date and Time Setting the outgoing fax name and numberSetting the date and time Turning daylight saving time on or offClick Configuration Click Manage Destinations Sending a fax using the control panelSending a fax using the computer Sending a faxUsing fax destination shortcuts Using shortcuts and the address bookCreating a fax destination shortcut using the touch screen Click Fax Shortcut SetupChanging the fax resolution Customizing fax settingsUsing the address book Making a fax lighter or darkerClick Fax Settings Click Fax Job Log or Fax Call Log Canceling an outgoing faxTouch Advanced Options Touch Delayed Send Sending a fax at a scheduled timeUnderstanding fax options Holding and forwarding faxes Click Configuration Click Fax SettingsImproving fax quality Holding faxesClick Analog Fax Setup Click Holding Faxes Forwarding a faxScanning to an FTP address Scanning to an FTP address using the keypadScanning to an FTP address Scanning to an FTP address using a shortcut number Scanning to an FTP address using the address bookCreating an FTP destination shortcut using the touch screen Understanding FTP optionsImproving FTP quality Scanning to a computer Scanning to a computer or USB flash memory deviceClick Scan Profile Click Create Scan Profile Understanding scan to computer options Quick SetupScanning to a USB flash memory device Format TypeCompression Default ContentAdvanced Imaging Improving scan quality Printing a document Installing printer softwarePrinting Printing confidential and other held jobsJob type Description Printing confidential and other held jobs from Windows100 Touch Confidential JobsPrinting from a USB flash memory device 101102 Printing information pages Printing a menu settingsPrinting a network setup Printing a directory listCanceling a print job from the Windows taskbar Canceling a print jobCanceling a print job from the control panel Canceling a print job from the Windows desktopPrinting in black and white Using Max Speed and Max Yield105 Understanding jam numbers and locations Clearing jamsAvoiding jams 106107 Jam numbers Area name Instructions108 Paper jamsTouch Continue 109 110 Paper jam 111112 113 114 115 Covers, knobs, and handles located behind finisher Door G 287-288 paper jams116 Cover, knob, or handle name117 118 Staple jam 119120 121 122 123 Menus list Settings Network/Ports HelpUnderstanding printer menus 124125 Supplies menuMenu item Description Paper Size/Type menu Default Source menuPaper menu 126MP Feeder Type 127MP Feeder Size Manual Paper SizeConfigure MP menu 128Paper Texture menu Substitute Size menu129 Paper Loading menu 130131 Custom Types menuCustom Names menu Menu item DefinitionCustom Bin Names menu Universal Setup menu132 133 Bin Setup menuConfigure Bins Output BinReports menu Reports menu134 Print Fonts 135Print Directory 136 Settings menuGeneral Settings menu Display Language137 138 Timeouts 139Factory Defaults Print Recovery140 Copy Settings menu 141142 General Fax Settings Fax Settings menuFax Mode Analog Fax Setup menu 143144 145 Fax Send SettingsResolution Dial Prefix146 Fax Receive Settings 147Fax Log Settings 148149 Speaker SettingsDistinctive Rings Fax Server Setup Fax Mode Fax Server menu150 151 Mail Settings menuFormat Orientation 152Photo Jpeg Quality Mail images sent as 153Jpeg Quality Use Multi-Page TiffMail Server Setup Mail Server Setup menu154 FTP Settings menu 155156 157 FTP bit Depth Scan to USB Settings158 Base File Name159 160 Scan bit DepthFinishing menu Print Settings161 Multipage Print 162Collation Multipage Order163 Quality menu 164Color Samples 165RGB Saturation Manual Color166 Color AdjustUtilities menu Format DiskSetup menu 167168 169 Print PS ErrorPostScript menu Font PriorityPCL Emul menu 170171 Scale to Fit 172Tray Renumber AnnotationsFont Size Html menu173 ScaleImage menu 174Function Access Authentication ModeAuto Log out delay Scan to PC Port Range Security menu176 177 Password ProtectConfidential Print 178 Current Date and Time 179Time Zone YearTCP/IP menu Network/Ports menu180 181 182 IPv6 menuIPv6 183 Standard Network menu Active NIC menu184 Network Buffer NPA Mode185 Job Buffering186 Standard USB menuUSB Buffer NetWare menu 187LexLink menu Help menuAppleTalk menu 188189 Understanding printer messages List of status and error messages190 Delete/Delete all/Delete all confidential jobs 191Enter PIN 192Invalid Network Code 193No recognized file types Power Saver 194Receiving page n 195Restoring Factory Defaults 196Waiting 197Short paper 198Ppds font error 199Parallel port x disabled 200Remove defective hard disk 201Replace color pc units 202Checking the status of supplies Maintaining the printerStoring supplies Checking the status of supplies from the control panelOrdering toner cartridges Conserving suppliesOrdering supplies Ordering photoconductorsReplacing the waste toner box Replacing suppliesOrdering a waste toner box 205206 207 208 209 Cleaning the printhead lenses 210211 212 213 Replacing a photoconductor 214215 Photoconductor color Opening name216 Replacing a toner cartridge 217218 Cleaning the exterior of the printer 219Moving the printer Cleaning the scanner glassRecycling Lexmark products Before moving the printer221 222 Setting the printer up in a new location 223Shipping the printer 224Adjusting Power Saver Administrative supportAdjusting the brightness of the display Disabling control panel menusEncrypting the printer hard disk Restoring the factory default settingsTouch Disk Encryption Touch Enable or Disable 226Locking the entire printer Modifying confidential print settings227 Supporting SNMPv3 Using 802.1x authenticationSupporting IPSec 228Click Create Password Creating an administrative passwordUsing Secure mode 229Click TCP/IP Port Access 230Door a will not shut properly TroubleshootingChecking an unresponsive printer 231232 Solving printing problemsControl panel display is blank or displays only diamonds Make sure the printer is ready to printJob takes longer than expected to print Confidential and other held jobs do not print233 Tray linking does not work Job prints from the wrong tray or on the wrong paperIncorrect characters print Large jobs do not collateScanner unit does not close Solving copy problemsCopier does not respond Poor copy qualityPartial document or photo copies 236Scan was not successful Solving scanner problemsChecking an unresponsive scanner Scanning takes too long or freezes the computerCannot scan from a computer Solving fax problemsPartial document or photo scans Caller ID is not shown239 Received fax has poor print quality Can send but not receive faxesCan receive but not send faxes 240Blocking junk faxes Solving option problemsReset the printer 241Flash memory card DrawersFinisher Hard disk with adapterSolving paper feed problems 244 Touch Print RecoveryThat jammed does not reprint after you clear the jam Is the letter- or A4-size paper loaded in a 520-sheet tray?Blank pages Solving print quality problemsIsolating print quality problems 245Dark lines Characters have jagged or uneven edgesClipped images Gray backgroundLight colored line, white line, or incorrectly colored line Incorrect margins247 248 Paper curlPrint irregularities Has paper absorbed moisture due to high humidity?Skewed print Check the darkness, brightness, and contrast settingsRepeating defects Print is too lightSolid color pages Print is too dark250 Toner specks Toner fog or background shading appears onToner rubs off 251Transparency print quality is poor Solving color quality problemsFAQ about color printing Uneven print densityWhat is manual color correction? Printed page appears tinted. Can I adjust the color?253 Manual Color menu What are detailed Color Samples and how do I access them?254 Object type Color conversion tablesContacting Customer Support Click Configuration Click Color Samples255 Edition notice 256Industry Canada notices 257Radio interference notice 258India emissions notice 259260 261 South Africa telecommunications notice 262Power consumption 263Total energy usage 264Limitation of liability 265Index 266267 FTP268 269 270 271 272