Mail Settings menu, 151, Format | Lexmark X940E, X945E instruction

Menu item		Description
Original Size		Specifies the paper size of the document that is being scanned
Letter		Note: Letter is the US factory default setting. A4 is the international factory
Legal		default setting.
Executive
Tabloid
Folio
Statement
A3
A4
A5
JIS B4
JIS B5
Book Original
Auto Size Sense
Mixed Sizes

Use Multi-Page Tiff		Provides a choice between single-page TIFF files and multiple-page TIFF files.
On		For a multiple-page scan to fax job, either one TIFF file is created containing
Off		all the pages, or multiple TIFF files are created with one file for each page of
Off		the job.
		the job.
		Notes:
		•	On is the factory default setting.
		•	This menu item applies to all scan functions.

E-mail Settings menu

Menu item		Description
Format		Specifies the format of the file
PDF (.pdf)

PDF Version		Sets the version of the PDF file that will be scanned to e-mail
1.2–1.6

Content		Specifies the type of content that will be scanned to e-mail
Text/Photo		Notes:
Photograph		Notes:
Photograph		•	Text/Photo is the factory default setting. Text/Photo is used when the
Text		•
Text			documents are mostly text or line art.
			documents are mostly text or line art.
		•	Photograph is used when the document is a high-quality photograph or
			inkjet print.
		•	Text is used when the document is mostly text.

Color		Specifies whether a job prints in grayscale or color
Gray		Note: Gray is the factory default setting.
Color

151

Image 151

Lexmark X940E, X945E manual Mail Settings menu, 151, Format

Contents

Users Guide X940e, X945ePage Contents Copying Customizing copy settings Mailing Canceling a copy job Getting the printer ready to fax Faxing Scanning to an FTP address Scanning to an FTP address Clearing jams Printing Understanding printer menus 124 Maintaining the printer Administrative support 231 Troubleshooting Solving copy problems 235 Index Page Safety information Page Basic models Printer configurationsLearning about the printer Basic functions of the scanner Scanner glass Using the ADFUsing the scanner glass Understanding the ADF and scanner glass Control panel item Description Understanding the control panel Display item Description Understanding the home screen Function Button Button name Button Button name Unlock Device Using the touch-screen buttons Sample screen one Button Sample screen two Button Button name Function Other touch-screen buttons Feature Feature name Description Features Available options Installing optionsInstalling internal options Accessing the system board to install internal options Installing a memory card Installing a flash memory or firmware card Installing an internal print server or port interface card Reinstalling the system board Attaching cables USB port Ethernet port Scanner connector Loading the 520-sheet trays Setting the Paper Size and Paper TypeLoading paper and specialty media Loading the 520-sheet traysPage Touch Size Sensing Using A5 or statement paper sizesTouch Exit Config Menu Long-edge orientation Short-edge orientation Loading the 867- and 1133-sheet trays Using the multipurpose feeder Page Page Linking trays Configuring Universal paper settingsLinking and unlinking trays Set paper size to universal Click Custom Types Changing a Custom Type x nameAssigning a custom paper type name Click Paper Menu Click Custom Name Paper and specialty media guide Paper characteristicsPaper guidelines Selecting preprinted forms and letterhead Using recycled paperUnacceptable paper Selecting paper Without finisher With finisher installed Using letterheadLong-edge orientation Short-edge orientation Using transparenciesLoading letterhead in the 867-sheet tray Loading letterhead in the 1133-sheet tray Using labels Using envelopes Supported paper sizes, types, and weights Using card stockStoring paper 257 x 364 mm 10.1 x 14.3 Paper sizes supported by the printer Paper types and weights supported by the finisher Paper types and weights supported by the printer Supported finishing features Bin Bin 1 finishing featuresHorizonal transport unit Finisher standard bin Bin 2 booklet-maker Bin 2 finishing featuresSize Bi fold Booklet fold Saddle staple Size Bi fold Booklet fold Saddle staple Envelopes any size Making a quick copy Copying using the ADFCopying Making copies Making transparencies Copying using the scanner glass flatbedCopying photos Copying on specialty media Making copies using paper from a selected tray Customizing copy settingsCopying from one size to another Example 2 Copying to a single paper size Copying a document that contains mixed paper sizesCopying on both sides of the paper duplexing Example 1 Copying to mixed paper sizes Reducing or enlarging copies Adjusting copy quality Collated Not collated Collating copiesPlacing separator sheets between copies Copying multiple pages onto a single sheet Touch Paper Saver Creating a custom job job buildTouch Custom Job Touch Date/Time Stamp Job interruptPlacing information on copies Placing the date and time at the top of each Understanding the copy screens and options Canceling a copy job Color Copy toScale Darkness Advanced Imaging ContentPaper Saver Create Booklet Advanced Duplex Improving copy qualityQuestion Tip Mailing Setting up the e-mail functionSetting up the address book Click Configuration Click E-mail/FTP Settings Creating an e-mail shortcut Creating an e-mail shortcut using the Embedded Web ServerCreating an e-mail shortcut using the touch screen Sending an e-mail using the keypad Touch E-mail It Sending an e-mail using a shortcut numberSending an e-mail using the address book Mailing color documents Mailing to a profile Using profilesCustomizing e-mail settings Creating an e-mail profile Original Size Canceling an e-mailUnderstanding e-mail options Changing the output file type Binding ResolutionContent OrientationPage Equipment Benefits FaxingGetting the printer ready to fax Choosing a fax connection Country/region Using an RJ11 adapterPage Country/region Connecting directly to a telephone wall jack in Germany Connecting to a telephone Connecting to an answering machine Connecting to a computer with a modem Page Turning daylight saving time on or off Setting the outgoing fax name and numberSetting the date and time Click Configuration Click Set Date and Time Sending a fax Sending a fax using the control panelSending a fax using the computer Click Configuration Click Manage Destinations Click Fax Shortcut Setup Using shortcuts and the address bookCreating a fax destination shortcut using the touch screen Using fax destination shortcuts Making a fax lighter or darker Customizing fax settingsUsing the address book Changing the fax resolution Sending a fax at a scheduled time Canceling an outgoing faxTouch Advanced Options Touch Delayed Send Click Fax Settings Click Fax Job Log or Fax Call Log Understanding fax options Holding faxes Click Configuration Click Fax SettingsImproving fax quality Holding and forwarding faxes Forwarding a fax Click Analog Fax Setup Click Holding Faxes Scanning to an FTP address Scanning to an FTP address using the keypadScanning to an FTP address Scanning to an FTP address using the address book Scanning to an FTP address using a shortcut number Understanding FTP options Creating an FTP destination shortcut using the touch screen Improving FTP quality Scanning to a computer Scanning to a computer or USB flash memory deviceClick Scan Profile Click Create Scan Profile Format Type Quick SetupScanning to a USB flash memory device Understanding scan to computer options Compression Default ContentAdvanced Imaging Improving scan quality Printing confidential and other held jobs Installing printer softwarePrinting Printing a document Touch Confidential Jobs Printing confidential and other held jobs from Windows100 Job type Description 101 Printing from a USB flash memory device 102 Printing a directory list Printing a menu settingsPrinting a network setup Printing information pages Canceling a print job from the Windows desktop Canceling a print jobCanceling a print job from the control panel Canceling a print job from the Windows taskbar Printing in black and white Using Max Speed and Max Yield105 106 Clearing jamsAvoiding jams Understanding jam numbers and locations Jam numbers Area name Instructions 107 108 Paper jamsTouch Continue 109 110 111 Paper jam 112 113 114 115 Cover, knob, or handle name 287-288 paper jams116 Covers, knobs, and handles located behind finisher Door G 117 118 119 Staple jam 120 121 122 123 124 Settings Network/Ports HelpUnderstanding printer menus Menus list 125 Supplies menuMenu item Description 126 Default Source menuPaper menu Paper Size/Type menu Manual Paper Size 127MP Feeder Size MP Feeder Type 128 Configure MP menu Paper Texture menu Substitute Size menu129 130 Paper Loading menu Menu item Definition Custom Types menuCustom Names menu 131 Custom Bin Names menu Universal Setup menu132 Output Bin Bin Setup menuConfigure Bins 133 Reports menu Reports menu134 Print Fonts 135Print Directory Display Language Settings menuGeneral Settings menu 136 137 138 139 Timeouts Factory Defaults Print Recovery140 141 Copy Settings menu 142 143 Fax Settings menuFax Mode Analog Fax Setup menu General Fax Settings 144 Dial Prefix Fax Send SettingsResolution 145 146 147 Fax Receive Settings 148 Fax Log Settings 149 Speaker SettingsDistinctive Rings Fax Server Setup Fax Mode Fax Server menu150 151 Mail Settings menuFormat Orientation 152Photo Jpeg Quality Use Multi-Page Tiff 153Jpeg Quality Mail images sent as Mail Server Setup Mail Server Setup menu154 155 FTP Settings menu 156 157 Base File Name Scan to USB Settings158 FTP bit Depth 159 Scan bit Depth 160 Finishing menu Print Settings161 Multipage Order 162Collation Multipage Print 163 164 Quality menu Manual Color 165RGB Saturation Color Samples Format Disk Color AdjustUtilities menu 166 167 Setup menu 168 Font Priority Print PS ErrorPostScript menu 169 170 PCL Emul menu 171 Annotations 172Tray Renumber Scale to Fit Scale Html menu173 Font Size 174 Image menu Security menu Authentication ModeAuto Log out delay Scan to PC Port Range Function Access 176 177 Password ProtectConfidential Print 178 Year 179Time Zone Current Date and Time TCP/IP menu Network/Ports menu180 181 182 IPv6 menuIPv6 183 Standard Network menu Active NIC menu184 Job Buffering NPA Mode185 Network Buffer 186 Standard USB menuUSB Buffer 187 NetWare menu 188 Help menuAppleTalk menu LexLink menu 189 Understanding printer messages List of status and error messages190 191 Delete/Delete all/Delete all confidential jobs 192 Enter PIN 193 Invalid Network Code 194 No recognized file types Power Saver 195 Receiving page n 196 Restoring Factory Defaults 197 Waiting 198 Short paper 199 Ppds font error 200 Parallel port x disabled 201 Remove defective hard disk 202 Replace color pc units Checking the status of supplies from the control panel Maintaining the printerStoring supplies Checking the status of supplies Ordering photoconductors Conserving suppliesOrdering supplies Ordering toner cartridges 205 Replacing suppliesOrdering a waste toner box Replacing the waste toner box 206 207 208 209 210 Cleaning the printhead lenses 211 212 213 214 Replacing a photoconductor Photoconductor color Opening name 215 216 217 Replacing a toner cartridge 218 219 Cleaning the exterior of the printer Before moving the printer Cleaning the scanner glassRecycling Lexmark products Moving the printer 221 222 223 Setting the printer up in a new location 224 Shipping the printer Disabling control panel menus Administrative supportAdjusting the brightness of the display Adjusting Power Saver 226 Restoring the factory default settingsTouch Disk Encryption Touch Enable or Disable Encrypting the printer hard disk Locking the entire printer Modifying confidential print settings227 228 Using 802.1x authenticationSupporting IPSec Supporting SNMPv3 229 Creating an administrative passwordUsing Secure mode Click Create Password 230 Click TCP/IP Port Access 231 TroubleshootingChecking an unresponsive printer Door a will not shut properly Make sure the printer is ready to print Solving printing problemsControl panel display is blank or displays only diamonds 232 Job takes longer than expected to print Confidential and other held jobs do not print233 Large jobs do not collate Job prints from the wrong tray or on the wrong paperIncorrect characters print Tray linking does not work Poor copy quality Solving copy problemsCopier does not respond Scanner unit does not close 236 Partial document or photo copies Scanning takes too long or freezes the computer Solving scanner problemsChecking an unresponsive scanner Scan was not successful Caller ID is not shown Solving fax problemsPartial document or photo scans Cannot scan from a computer 239 240 Can send but not receive faxesCan receive but not send faxes Received fax has poor print quality 241 Solving option problemsReset the printer Blocking junk faxes Hard disk with adapter DrawersFinisher Flash memory card Solving paper feed problems Is the letter- or A4-size paper loaded in a 520-sheet tray? Touch Print RecoveryThat jammed does not reprint after you clear the jam 244 245 Solving print quality problemsIsolating print quality problems Blank pages Gray background Characters have jagged or uneven edgesClipped images Dark lines Light colored line, white line, or incorrectly colored line Incorrect margins247 Has paper absorbed moisture due to high humidity? Paper curlPrint irregularities 248 Print is too light Check the darkness, brightness, and contrast settingsRepeating defects Skewed print Solid color pages Print is too dark250 251 Toner fog or background shading appears onToner rubs off Toner specks Uneven print density Solving color quality problemsFAQ about color printing Transparency print quality is poor What is manual color correction? Printed page appears tinted. Can I adjust the color?253 Object type Color conversion tables What are detailed Color Samples and how do I access them?254 Manual Color menu Contacting Customer Support Click Configuration Click Color Samples255 256 Edition notice 257 Industry Canada notices 258 Radio interference notice 259 India emissions notice 260 261 262 South Africa telecommunications notice 263 Power consumption 264 Total energy usage 265 Limitation of liability 266 Index FTP 267 268 269 270 271 272