Scanning to a computer or USB flash memory device | Lexmark X940E

Scanning to a computer or USB flash memory device

ADF

Use the ADF for multiple-page documents.

Scanner glass

Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

The scanner lets you scan documents directly to a computer or a USB flash memory device. The computer does not have to be directly connected to the printer for you to receive Scan to PC images. You can scan the document back to the computer over the network by creating a scan profile on the computer and then downloading the profile to the printer.

Scanning to a computer

1Open a Web browser.

2In the address bar, type the IP address of the printer, and then press Enter.

3If the Java applet screen appears, click Yes.

4Click Scan Profile.

5Click Create Scan Profile.

6Select your scan settings, and then click Next.

7Select a location on your computer where you want to save the scanned output file.

8Enter a profile name.

The profile name is the name that appears in the Scan Profile list on the display.

9Click Submit.

10Review the instructions on the Scan to PC screen.

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Contents

Users Guide X940e, X945ePage Contents Copying Customizing copy settings Mailing Canceling a copy job Getting the printer ready to fax Faxing Scanning to an FTP address Scanning to an FTP address Clearing jams Printing Understanding printer menus 124 Maintaining the printer Administrative support 231 Troubleshooting Solving copy problems 235 Index Page Safety information Page Basic models Printer configurationsLearning about the printer Basic functions of the scanner Scanner glass Using the ADFUsing the scanner glass Understanding the ADF and scanner glass Control panel item Description Understanding the control panel Display item Description Understanding the home screen Function Button Button name Button Button name Unlock Device Using the touch-screen buttons Sample screen one Button Sample screen two Button Button name Function Other touch-screen buttons Feature Feature name Description Features Available options Installing optionsInstalling internal options Accessing the system board to install internal options Installing a memory card Installing a flash memory or firmware card Installing an internal print server or port interface card Reinstalling the system board Attaching cables USB port Ethernet port Scanner connector Loading the 520-sheet trays Setting the Paper Size and Paper TypeLoading paper and specialty media Loading the 520-sheet traysPage Touch Size Sensing Using A5 or statement paper sizesTouch Exit Config Menu Long-edge orientation Short-edge orientation Loading the 867- and 1133-sheet trays Using the multipurpose feeder Page Page Linking trays Configuring Universal paper settingsLinking and unlinking trays Set paper size to universal Click Custom Types Changing a Custom Type x nameAssigning a custom paper type name Click Paper Menu Click Custom Name Paper guidelines Paper characteristicsPaper and specialty media guide Selecting preprinted forms and letterhead Using recycled paperUnacceptable paper Selecting paper Long-edge orientation Using letterheadWithout finisher With finisher installed Short-edge orientation Using transparenciesLoading letterhead in the 867-sheet tray Loading letterhead in the 1133-sheet tray Using labels Using envelopes Storing paper Using card stockSupported paper sizes, types, and weights 257 x 364 mm 10.1 x 14.3 Paper sizes supported by the printer Paper types and weights supported by the finisher Paper types and weights supported by the printer Supported finishing features Bin Bin 1 finishing featuresHorizonal transport unit Finisher standard bin Size Bi fold Booklet fold Saddle staple Bin 2 finishing featuresBin 2 booklet-maker Size Bi fold Booklet fold Saddle staple Envelopes any size Making a quick copy Copying using the ADFCopying Making copies Making transparencies Copying using the scanner glass flatbedCopying photos Copying on specialty media Copying from one size to another Customizing copy settingsMaking copies using paper from a selected tray Example 2 Copying to a single paper size Copying a document that contains mixed paper sizesCopying on both sides of the paper duplexing Example 1 Copying to mixed paper sizes Reducing or enlarging copies Adjusting copy quality Collated Not collated Collating copiesPlacing separator sheets between copies Copying multiple pages onto a single sheet Touch Custom Job Creating a custom job job buildTouch Paper Saver Touch Date/Time Stamp Job interruptPlacing information on copies Placing the date and time at the top of each Understanding the copy screens and options Canceling a copy job Color Copy toScale Darkness Advanced Imaging ContentPaper Saver Create Booklet Question Tip Improving copy qualityAdvanced Duplex Mailing Setting up the e-mail functionSetting up the address book Click Configuration Click E-mail/FTP Settings Creating an e-mail shortcut Creating an e-mail shortcut using the Embedded Web ServerCreating an e-mail shortcut using the touch screen Sending an e-mail using the keypad Touch E-mail It Sending an e-mail using a shortcut numberSending an e-mail using the address book Mailing color documents Mailing to a profile Using profilesCustomizing e-mail settings Creating an e-mail profile Original Size Canceling an e-mailUnderstanding e-mail options Changing the output file type Binding ResolutionContent OrientationPage Equipment Benefits FaxingGetting the printer ready to fax Choosing a fax connection Country/region Using an RJ11 adapterPage Country/region Connecting directly to a telephone wall jack in Germany Connecting to a telephone Connecting to an answering machine Connecting to a computer with a modem Page Turning daylight saving time on or off Setting the outgoing fax name and numberSetting the date and time Click Configuration Click Set Date and Time Sending a fax Sending a fax using the control panelSending a fax using the computer Click Configuration Click Manage Destinations Click Fax Shortcut Setup Using shortcuts and the address bookCreating a fax destination shortcut using the touch screen Using fax destination shortcuts Making a fax lighter or darker Customizing fax settingsUsing the address book Changing the fax resolution Sending a fax at a scheduled time Canceling an outgoing faxTouch Advanced Options Touch Delayed Send Click Fax Settings Click Fax Job Log or Fax Call Log Understanding fax options Holding faxes Click Configuration Click Fax SettingsImproving fax quality Holding and forwarding faxes Forwarding a fax Click Analog Fax Setup Click Holding Faxes Scanning to an FTP address Scanning to an FTP address using the keypadScanning to an FTP address Scanning to an FTP address using the address book Scanning to an FTP address using a shortcut number Understanding FTP options Creating an FTP destination shortcut using the touch screen Improving FTP quality Click Scan Profile Click Create Scan Profile Scanning to a computer or USB flash memory deviceScanning to a computer Format Type Quick SetupScanning to a USB flash memory device Understanding scan to computer options Advanced Imaging Default ContentCompression Improving scan quality Printing confidential and other held jobs Installing printer softwarePrinting Printing a document Touch Confidential Jobs Printing confidential and other held jobs from Windows100 Job type Description 101 Printing from a USB flash memory device 102 Printing a directory list Printing a menu settingsPrinting a network setup Printing information pages Canceling a print job from the Windows desktop Canceling a print jobCanceling a print job from the control panel Canceling a print job from the Windows taskbar 105 Using Max Speed and Max YieldPrinting in black and white 106 Clearing jamsAvoiding jams Understanding jam numbers and locations Jam numbers Area name Instructions 107 Touch Continue Paper jams108 109 110 111 Paper jam 112 113 114 115 Cover, knob, or handle name 287-288 paper jams116 Covers, knobs, and handles located behind finisher Door G 117 118 119 Staple jam 120 121 122 123 124 Settings Network/Ports HelpUnderstanding printer menus Menus list Menu item Description Supplies menu125 126 Default Source menuPaper menu Paper Size/Type menu Manual Paper Size 127MP Feeder Size MP Feeder Type 128 Configure MP menu 129 Substitute Size menuPaper Texture menu 130 Paper Loading menu Menu item Definition Custom Types menuCustom Names menu 131 132 Universal Setup menuCustom Bin Names menu Output Bin Bin Setup menuConfigure Bins 133 134 Reports menuReports menu Print Directory 135Print Fonts Display Language Settings menuGeneral Settings menu 136 137 138 139 Timeouts 140 Print RecoveryFactory Defaults 141 Copy Settings menu 142 143 Fax Settings menuFax Mode Analog Fax Setup menu General Fax Settings 144 Dial Prefix Fax Send SettingsResolution 145 146 147 Fax Receive Settings 148 Fax Log Settings Distinctive Rings Speaker Settings149 150 Fax Mode Fax Server menuFax Server Setup Format Mail Settings menu151 Photo Jpeg Quality 152Orientation Use Multi-Page Tiff 153Jpeg Quality Mail images sent as 154 Mail Server Setup menuMail Server Setup 155 FTP Settings menu 156 157 Base File Name Scan to USB Settings158 FTP bit Depth 159 Scan bit Depth 160 161 Print SettingsFinishing menu Multipage Order 162Collation Multipage Print 163 164 Quality menu Manual Color 165RGB Saturation Color Samples Format Disk Color AdjustUtilities menu 166 167 Setup menu 168 Font Priority Print PS ErrorPostScript menu 169 170 PCL Emul menu 171 Annotations 172Tray Renumber Scale to Fit Scale Html menu173 Font Size 174 Image menu Security menu Authentication ModeAuto Log out delay Scan to PC Port Range Function Access 176 Confidential Print Password Protect177 178 Year 179Time Zone Current Date and Time 180 Network/Ports menuTCP/IP menu 181 IPv6 IPv6 menu182 183 184 Active NIC menuStandard Network menu Job Buffering NPA Mode185 Network Buffer USB Buffer Standard USB menu186 187 NetWare menu 188 Help menuAppleTalk menu LexLink menu 189 190 List of status and error messagesUnderstanding printer messages 191 Delete/Delete all/Delete all confidential jobs 192 Enter PIN 193 Invalid Network Code 194 No recognized file types Power Saver 195 Receiving page n 196 Restoring Factory Defaults 197 Waiting 198 Short paper 199 Ppds font error 200 Parallel port x disabled 201 Remove defective hard disk 202 Replace color pc units Checking the status of supplies from the control panel Maintaining the printerStoring supplies Checking the status of supplies Ordering photoconductors Conserving suppliesOrdering supplies Ordering toner cartridges 205 Replacing suppliesOrdering a waste toner box Replacing the waste toner box 206 207 208 209 210 Cleaning the printhead lenses 211 212 213 214 Replacing a photoconductor Photoconductor color Opening name 215 216 217 Replacing a toner cartridge 218 219 Cleaning the exterior of the printer Before moving the printer Cleaning the scanner glassRecycling Lexmark products Moving the printer 221 222 223 Setting the printer up in a new location 224 Shipping the printer Disabling control panel menus Administrative supportAdjusting the brightness of the display Adjusting Power Saver 226 Restoring the factory default settingsTouch Disk Encryption Touch Enable or Disable Encrypting the printer hard disk 227 Modifying confidential print settingsLocking the entire printer 228 Using 802.1x authenticationSupporting IPSec Supporting SNMPv3 229 Creating an administrative passwordUsing Secure mode Click Create Password 230 Click TCP/IP Port Access 231 TroubleshootingChecking an unresponsive printer Door a will not shut properly Make sure the printer is ready to print Solving printing problemsControl panel display is blank or displays only diamonds 232 233 Confidential and other held jobs do not printJob takes longer than expected to print Large jobs do not collate Job prints from the wrong tray or on the wrong paperIncorrect characters print Tray linking does not work Poor copy quality Solving copy problemsCopier does not respond Scanner unit does not close 236 Partial document or photo copies Scanning takes too long or freezes the computer Solving scanner problemsChecking an unresponsive scanner Scan was not successful Caller ID is not shown Solving fax problemsPartial document or photo scans Cannot scan from a computer 239 240 Can send but not receive faxesCan receive but not send faxes Received fax has poor print quality 241 Solving option problemsReset the printer Blocking junk faxes Hard disk with adapter DrawersFinisher Flash memory card Solving paper feed problems Is the letter- or A4-size paper loaded in a 520-sheet tray? Touch Print RecoveryThat jammed does not reprint after you clear the jam 244 245 Solving print quality problemsIsolating print quality problems Blank pages Gray background Characters have jagged or uneven edgesClipped images Dark lines 247 Incorrect marginsLight colored line, white line, or incorrectly colored line Has paper absorbed moisture due to high humidity? Paper curlPrint irregularities 248 Print is too light Check the darkness, brightness, and contrast settingsRepeating defects Skewed print 250 Print is too darkSolid color pages 251 Toner fog or background shading appears onToner rubs off Toner specks Uneven print density Solving color quality problemsFAQ about color printing Transparency print quality is poor 253 Printed page appears tinted. Can I adjust the color?What is manual color correction? Object type Color conversion tables What are detailed Color Samples and how do I access them?254 Manual Color menu 255 Click Configuration Click Color SamplesContacting Customer Support 256 Edition notice 257 Industry Canada notices 258 Radio interference notice 259 India emissions notice 260 261 262 South Africa telecommunications notice 263 Power consumption 264 Total energy usage 265 Limitation of liability 266 Index FTP 267 268 269 270 271 272