Button Button name, Function | Lexmark X940E, X945E instruction

Display item			Description
4		Status message bar	•	Shows the current printer status such as Ready or Busy.
			•	Shows printer conditions such as Toner Low.
			•	Shows intervention messages to give instructions on what the user should do so
				the printer can continue processing, such as Close door or Insert print
				cartridge.

5		Status/Supplies	Appears on the display whenever the printer status includes a message requiring
			intervention. Touch it to access the messages screen for more information on the
			message, including how to clear it.

6		Tips	All menus have a Tips button. Tips is a context-sensitive Help feature within the display
			touch screens.

7		FTP	Access the File Transfer Protocol (FTP) menus.
			Note: This function must be set up by your system support person. Once it is set up,
			it appears as a display item.

8		Fax	Access the Fax menus.

Other buttons that may appear on the home screen:

Button

Button name

Release Held Faxes

Search Held Jobs

Held Jobs

Lock Device

Function

If this button is shown, there are held faxes with a scheduled hold time previously set. To access the list of held faxes, touch this button.

Searches on any of the following items and returns search results:

•User names for held or confidential print jobs

•Job names for held jobs, excluding confidential print jobs

•Profile names

•Bookmark container or job names

•USB container or job names for supported extensions only

Opens a screen containing all the held jobs

This button appears on the screen when the printer is unlocked and Device Lockout Personal Identification Number (PIN) is not empty.

Touching this button opens a PIN entry screen. Entering the correct PIN locks the control panel (touch screen and hard buttons).

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Lexmark X940E, X945E manual Button Button name, Function

Contents

Users Guide X940e, X945ePage Contents Copying Customizing copy settings Mailing Canceling a copy job Getting the printer ready to fax Faxing Scanning to an FTP address Scanning to an FTP address Clearing jams Printing Understanding printer menus 124 Maintaining the printer Administrative support 231 Troubleshooting Solving copy problems 235 Index Page Safety information Page Learning about the printer Printer configurationsBasic functions of the scanner Basic models Using the scanner glass Using the ADFUnderstanding the ADF and scanner glass Scanner glass Control panel item Description Understanding the control panel Display item Description Understanding the home screen Function Button Button name Button Button name Unlock Device Using the touch-screen buttons Sample screen one Button Sample screen two Button Button name Function Other touch-screen buttons Feature Feature name Description Features Installing internal options Installing optionsAccessing the system board to install internal options Available options Installing a memory card Installing a flash memory or firmware card Installing an internal print server or port interface card Reinstalling the system board Attaching cables USB port Ethernet port Scanner connector Loading paper and specialty media Setting the Paper Size and Paper TypeLoading the 520-sheet trays Loading the 520-sheet traysPage Touch Exit Config Menu Using A5 or statement paper sizesLong-edge orientation Short-edge orientation Touch Size Sensing Loading the 867- and 1133-sheet trays Using the multipurpose feeder Page Page Linking and unlinking trays Configuring Universal paper settingsSet paper size to universal Linking trays Assigning a custom paper type name Changing a Custom Type x nameClick Paper Menu Click Custom Name Click Custom Types Paper characteristics Paper and specialty media guidePaper guidelines Unacceptable paper Using recycled paperSelecting paper Selecting preprinted forms and letterhead Using letterhead Without finisher With finisher installedLong-edge orientation Loading letterhead in the 867-sheet tray Using transparenciesLoading letterhead in the 1133-sheet tray Short-edge orientation Using labels Using envelopes Using card stock Supported paper sizes, types, and weightsStoring paper 257 x 364 mm 10.1 x 14.3 Paper sizes supported by the printer Paper types and weights supported by the finisher Paper types and weights supported by the printer Supported finishing features Horizonal transport unit Bin 1 finishing featuresFinisher standard bin Bin Bin 2 finishing features Bin 2 booklet-makerSize Bi fold Booklet fold Saddle staple Size Bi fold Booklet fold Saddle staple Envelopes any size Copying Copying using the ADFMaking copies Making a quick copy Copying photos Copying using the scanner glass flatbedCopying on specialty media Making transparencies Customizing copy settings Making copies using paper from a selected trayCopying from one size to another Copying on both sides of the paper duplexing Copying a document that contains mixed paper sizesExample 1 Copying to mixed paper sizes Example 2 Copying to a single paper size Reducing or enlarging copies Adjusting copy quality Placing separator sheets between copies Collating copiesCopying multiple pages onto a single sheet Collated Not collated Creating a custom job job build Touch Paper SaverTouch Custom Job Placing information on copies Job interruptPlacing the date and time at the top of each Touch Date/Time Stamp Understanding the copy screens and options Canceling a copy job Scale Copy toDarkness Color Paper Saver ContentCreate Booklet Advanced Imaging Improving copy quality Advanced DuplexQuestion Tip Setting up the address book Setting up the e-mail functionClick Configuration Click E-mail/FTP Settings Mailing Creating an e-mail shortcut using the touch screen Creating an e-mail shortcut using the Embedded Web ServerSending an e-mail using the keypad Creating an e-mail shortcut Sending an e-mail using the address book Sending an e-mail using a shortcut numberMailing color documents Touch E-mail It Customizing e-mail settings Using profilesCreating an e-mail profile Mailing to a profile Understanding e-mail options Canceling an e-mailChanging the output file type Original Size Content ResolutionOrientation BindingPage Getting the printer ready to fax FaxingChoosing a fax connection Equipment Benefits Country/region Using an RJ11 adapterPage Country/region Connecting directly to a telephone wall jack in Germany Connecting to a telephone Connecting to an answering machine Connecting to a computer with a modem Page Setting the date and time Setting the outgoing fax name and numberClick Configuration Click Set Date and Time Turning daylight saving time on or off Sending a fax using the computer Sending a fax using the control panelClick Configuration Click Manage Destinations Sending a fax Creating a fax destination shortcut using the touch screen Using shortcuts and the address bookUsing fax destination shortcuts Click Fax Shortcut Setup Using the address book Customizing fax settingsChanging the fax resolution Making a fax lighter or darker Touch Advanced Options Touch Delayed Send Canceling an outgoing faxClick Fax Settings Click Fax Job Log or Fax Call Log Sending a fax at a scheduled time Understanding fax options Improving fax quality Click Configuration Click Fax SettingsHolding and forwarding faxes Holding faxes Forwarding a fax Click Analog Fax Setup Click Holding Faxes Scanning to an FTP address using the keypad Scanning to an FTP addressScanning to an FTP address Scanning to an FTP address using the address book Scanning to an FTP address using a shortcut number Understanding FTP options Creating an FTP destination shortcut using the touch screen Improving FTP quality Scanning to a computer or USB flash memory device Scanning to a computerClick Scan Profile Click Create Scan Profile Scanning to a USB flash memory device Quick SetupUnderstanding scan to computer options Format Type Default Content CompressionAdvanced Imaging Improving scan quality Printing Installing printer softwarePrinting a document Printing confidential and other held jobs 100 Printing confidential and other held jobs from WindowsJob type Description Touch Confidential Jobs 101 Printing from a USB flash memory device 102 Printing a network setup Printing a menu settingsPrinting information pages Printing a directory list Canceling a print job from the control panel Canceling a print jobCanceling a print job from the Windows taskbar Canceling a print job from the Windows desktop Using Max Speed and Max Yield Printing in black and white105 Avoiding jams Clearing jamsUnderstanding jam numbers and locations 106 Jam numbers Area name Instructions 107 Paper jams 108Touch Continue 109 110 111 Paper jam 112 113 114 115 116 287-288 paper jamsCovers, knobs, and handles located behind finisher Door G Cover, knob, or handle name 117 118 119 Staple jam 120 121 122 123 Understanding printer menus Settings Network/Ports HelpMenus list 124 Supplies menu 125Menu item Description Paper menu Default Source menuPaper Size/Type menu 126 MP Feeder Size 127MP Feeder Type Manual Paper Size 128 Configure MP menu Substitute Size menu Paper Texture menu129 130 Paper Loading menu Custom Names menu Custom Types menu131 Menu item Definition Universal Setup menu Custom Bin Names menu132 Configure Bins Bin Setup menu133 Output Bin Reports menu Reports menu134 135 Print FontsPrint Directory General Settings menu Settings menu136 Display Language 137 138 139 Timeouts Print Recovery Factory Defaults140 141 Copy Settings menu 142 Fax Mode Analog Fax Setup menu Fax Settings menuGeneral Fax Settings 143 144 Resolution Fax Send Settings145 Dial Prefix 146 147 Fax Receive Settings 148 Fax Log Settings Speaker Settings 149Distinctive Rings Fax Mode Fax Server menu Fax Server Setup150 Mail Settings menu 151Format 152 OrientationPhoto Jpeg Quality Jpeg Quality 153Mail images sent as Use Multi-Page Tiff Mail Server Setup menu Mail Server Setup154 155 FTP Settings menu 156 157 158 Scan to USB SettingsFTP bit Depth Base File Name 159 Scan bit Depth 160 Print Settings Finishing menu161 Collation 162Multipage Print Multipage Order 163 164 Quality menu RGB Saturation 165Color Samples Manual Color Utilities menu Color Adjust166 Format Disk 167 Setup menu 168 PostScript menu Print PS Error169 Font Priority 170 PCL Emul menu 171 Tray Renumber 172Scale to Fit Annotations 173 Html menuFont Size Scale 174 Image menu Auto Log out delay Scan to PC Port Range Authentication ModeFunction Access Security menu 176 Password Protect 177Confidential Print 178 Time Zone 179Current Date and Time Year Network/Ports menu TCP/IP menu180 181 IPv6 menu 182IPv6 183 Active NIC menu Standard Network menu184 185 NPA ModeNetwork Buffer Job Buffering Standard USB menu 186USB Buffer 187 NetWare menu AppleTalk menu Help menuLexLink menu 188 189 List of status and error messages Understanding printer messages190 191 Delete/Delete all/Delete all confidential jobs 192 Enter PIN 193 Invalid Network Code 194 No recognized file types Power Saver 195 Receiving page n 196 Restoring Factory Defaults 197 Waiting 198 Short paper 199 Ppds font error 200 Parallel port x disabled 201 Remove defective hard disk 202 Replace color pc units Storing supplies Maintaining the printerChecking the status of supplies Checking the status of supplies from the control panel Ordering supplies Conserving suppliesOrdering toner cartridges Ordering photoconductors Ordering a waste toner box Replacing suppliesReplacing the waste toner box 205 206 207 208 209 210 Cleaning the printhead lenses 211 212 213 214 Replacing a photoconductor Photoconductor color Opening name 215 216 217 Replacing a toner cartridge 218 219 Cleaning the exterior of the printer Recycling Lexmark products Cleaning the scanner glassMoving the printer Before moving the printer 221 222 223 Setting the printer up in a new location 224 Shipping the printer Adjusting the brightness of the display Administrative supportAdjusting Power Saver Disabling control panel menus Touch Disk Encryption Touch Enable or Disable Restoring the factory default settingsEncrypting the printer hard disk 226 Modifying confidential print settings Locking the entire printer227 Supporting IPSec Using 802.1x authenticationSupporting SNMPv3 228 Using Secure mode Creating an administrative passwordClick Create Password 229 230 Click TCP/IP Port Access Checking an unresponsive printer TroubleshootingDoor a will not shut properly 231 Control panel display is blank or displays only diamonds Solving printing problems232 Make sure the printer is ready to print Confidential and other held jobs do not print Job takes longer than expected to print233 Incorrect characters print Job prints from the wrong tray or on the wrong paperTray linking does not work Large jobs do not collate Copier does not respond Solving copy problemsScanner unit does not close Poor copy quality 236 Partial document or photo copies Checking an unresponsive scanner Solving scanner problemsScan was not successful Scanning takes too long or freezes the computer Partial document or photo scans Solving fax problemsCannot scan from a computer Caller ID is not shown 239 Can receive but not send faxes Can send but not receive faxesReceived fax has poor print quality 240 Reset the printer Solving option problemsBlocking junk faxes 241 Finisher DrawersFlash memory card Hard disk with adapter Solving paper feed problems That jammed does not reprint after you clear the jam Touch Print Recovery244 Is the letter- or A4-size paper loaded in a 520-sheet tray? Isolating print quality problems Solving print quality problemsBlank pages 245 Clipped images Characters have jagged or uneven edgesDark lines Gray background Incorrect margins Light colored line, white line, or incorrectly colored line247 Print irregularities Paper curl248 Has paper absorbed moisture due to high humidity? Repeating defects Check the darkness, brightness, and contrast settingsSkewed print Print is too light Print is too dark Solid color pages250 Toner rubs off Toner fog or background shading appears onToner specks 251 FAQ about color printing Solving color quality problemsTransparency print quality is poor Uneven print density Printed page appears tinted. Can I adjust the color? What is manual color correction?253 254 What are detailed Color Samples and how do I access them?Manual Color menu Object type Color conversion tables Click Configuration Click Color Samples Contacting Customer Support255 256 Edition notice 257 Industry Canada notices 258 Radio interference notice 259 India emissions notice 260 261 262 South Africa telecommunications notice 263 Power consumption 264 Total energy usage 265 Limitation of liability 266 Index FTP 267 268 269 270 271 272