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Lexmark X940E, X945E manual 213

Models: X945E X940E

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8Insert the waste toner box.

9Place the printhead lens cleaner in the notches of Door E.

10Close Door E6.

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Contents

Users Guide X940e, X945ePage Contents Copying Customizing copy settingsMailing Canceling a copy jobGetting the printer ready to fax FaxingScanning to an FTP address Scanning to an FTP addressClearing jams PrintingUnderstanding printer menus 124Maintaining the printer Administrative support231 TroubleshootingSolving copy problems 235 Index Page Safety information Page Learning about the printer Printer configurationsBasic functions of the scanner Basic modelsUsing the scanner glass Using the ADFUnderstanding the ADF and scanner glass Scanner glassControl panel item Description Understanding the control panelDisplay item Description Understanding the home screenFunction Button Button nameButton Button name Unlock Device Using the touch-screen buttonsSample screen one Button Sample screen twoButton Button name Function Other touch-screen buttonsFeature Feature name Description FeaturesInstalling internal options Installing optionsAccessing the system board to install internal options Available optionsInstalling a memory card Installing a flash memory or firmware card Installing an internal print server or port interface card Reinstalling the system board Attaching cables USB port Ethernet port Scanner connector Loading paper and specialty media Setting the Paper Size and Paper TypeLoading the 520-sheet trays Loading the 520-sheet traysPage Touch Exit Config Menu Using A5 or statement paper sizesLong-edge orientation Short-edge orientation Touch Size SensingLoading the 867- and 1133-sheet trays Using the multipurpose feeder Page Page Linking and unlinking trays Configuring Universal paper settingsSet paper size to universal Linking traysAssigning a custom paper type name Changing a Custom Type x nameClick Paper Menu Click Custom Name Click Custom TypesPaper characteristics Paper and specialty media guidePaper guidelines Unacceptable paper Using recycled paperSelecting paper Selecting preprinted forms and letterheadUsing letterhead Without finisher With finisher installedLong-edge orientation Loading letterhead in the 867-sheet tray Using transparenciesLoading letterhead in the 1133-sheet tray Short-edge orientationUsing labels Using envelopesUsing card stock Supported paper sizes, types, and weightsStoring paper 257 x 364 mm 10.1 x 14.3 Paper sizes supported by the printerPaper types and weights supported by the finisher Paper types and weights supported by the printerSupported finishing features Horizonal transport unit Bin 1 finishing featuresFinisher standard bin BinBin 2 finishing features Bin 2 booklet-makerSize Bi fold Booklet fold Saddle staple Size Bi fold Booklet fold Saddle staple Envelopes any size Copying Copying using the ADFMaking copies Making a quick copyCopying photos Copying using the scanner glass flatbedCopying on specialty media Making transparenciesCustomizing copy settings Making copies using paper from a selected trayCopying from one size to another Copying on both sides of the paper duplexing Copying a document that contains mixed paper sizesExample 1 Copying to mixed paper sizes Example 2 Copying to a single paper sizeReducing or enlarging copies Adjusting copy qualityPlacing separator sheets between copies Collating copiesCopying multiple pages onto a single sheet Collated Not collatedCreating a custom job job build Touch Paper SaverTouch Custom Job Placing information on copies Job interruptPlacing the date and time at the top of each Touch Date/Time StampUnderstanding the copy screens and options Canceling a copy jobScale Copy toDarkness ColorPaper Saver ContentCreate Booklet Advanced ImagingImproving copy quality Advanced DuplexQuestion Tip Setting up the address book Setting up the e-mail functionClick Configuration Click E-mail/FTP Settings MailingCreating an e-mail shortcut using the touch screen Creating an e-mail shortcut using the Embedded Web ServerSending an e-mail using the keypad Creating an e-mail shortcutSending an e-mail using the address book Sending an e-mail using a shortcut numberMailing color documents Touch E-mail ItCustomizing e-mail settings Using profilesCreating an e-mail profile Mailing to a profileUnderstanding e-mail options Canceling an e-mailChanging the output file type Original SizeContent ResolutionOrientation BindingPage Getting the printer ready to fax FaxingChoosing a fax connection Equipment BenefitsCountry/region Using an RJ11 adapterPage Country/region Connecting directly to a telephone wall jack in Germany Connecting to a telephone Connecting to an answering machine Connecting to a computer with a modem Page Setting the date and time Setting the outgoing fax name and numberClick Configuration Click Set Date and Time Turning daylight saving time on or offSending a fax using the computer Sending a fax using the control panelClick Configuration Click Manage Destinations Sending a faxCreating a fax destination shortcut using the touch screen Using shortcuts and the address bookUsing fax destination shortcuts Click Fax Shortcut SetupUsing the address book Customizing fax settingsChanging the fax resolution Making a fax lighter or darkerTouch Advanced Options Touch Delayed Send Canceling an outgoing faxClick Fax Settings Click Fax Job Log or Fax Call Log Sending a fax at a scheduled timeUnderstanding fax options Improving fax quality Click Configuration Click Fax SettingsHolding and forwarding faxes Holding faxesForwarding a fax Click Analog Fax Setup Click Holding FaxesScanning to an FTP address using the keypad Scanning to an FTP addressScanning to an FTP address Scanning to an FTP address using the address book Scanning to an FTP address using a shortcut numberUnderstanding FTP options Creating an FTP destination shortcut using the touch screenImproving FTP quality Scanning to a computer or USB flash memory device Scanning to a computerClick Scan Profile Click Create Scan Profile Scanning to a USB flash memory device Quick SetupUnderstanding scan to computer options Format TypeDefault Content CompressionAdvanced Imaging Improving scan quality Printing Installing printer softwarePrinting a document Printing confidential and other held jobs100 Printing confidential and other held jobs from WindowsJob type Description Touch Confidential Jobs101 Printing from a USB flash memory device102 Printing a network setup Printing a menu settingsPrinting information pages Printing a directory listCanceling a print job from the control panel Canceling a print jobCanceling a print job from the Windows taskbar Canceling a print job from the Windows desktopUsing Max Speed and Max Yield Printing in black and white105 Avoiding jams Clearing jamsUnderstanding jam numbers and locations 106Jam numbers Area name Instructions 107Paper jams 108Touch Continue 109 110 111 Paper jam112 113 114 115 116 287-288 paper jamsCovers, knobs, and handles located behind finisher Door G Cover, knob, or handle name117 118 119 Staple jam120 121 122 123 Understanding printer menus Settings Network/Ports HelpMenus list 124Supplies menu 125Menu item Description Paper menu Default Source menuPaper Size/Type menu 126MP Feeder Size 127MP Feeder Type Manual Paper Size128 Configure MP menuSubstitute Size menu Paper Texture menu129 130 Paper Loading menuCustom Names menu Custom Types menu131 Menu item DefinitionUniversal Setup menu Custom Bin Names menu132 Configure Bins Bin Setup menu133 Output BinReports menu Reports menu134 135 Print FontsPrint Directory General Settings menu Settings menu136 Display Language137 138 139 TimeoutsPrint Recovery Factory Defaults140 141 Copy Settings menu142 Fax Mode Analog Fax Setup menu Fax Settings menuGeneral Fax Settings 143144 Resolution Fax Send Settings145 Dial Prefix146 147 Fax Receive Settings148 Fax Log SettingsSpeaker Settings 149Distinctive Rings Fax Mode Fax Server menu Fax Server Setup150 Mail Settings menu 151Format 152 OrientationPhoto Jpeg Quality Jpeg Quality 153Mail images sent as Use Multi-Page TiffMail Server Setup menu Mail Server Setup154 155 FTP Settings menu156 157 158 Scan to USB SettingsFTP bit Depth Base File Name159 Scan bit Depth 160Print Settings Finishing menu161 Collation 162Multipage Print Multipage Order163 164 Quality menuRGB Saturation 165Color Samples Manual ColorUtilities menu Color Adjust166 Format Disk167 Setup menu168 PostScript menu Print PS Error169 Font Priority170 PCL Emul menu171 Tray Renumber 172Scale to Fit Annotations173 Html menuFont Size Scale174 Image menuAuto Log out delay Scan to PC Port Range Authentication ModeFunction Access Security menu176 Password Protect 177Confidential Print 178 Time Zone 179Current Date and Time YearNetwork/Ports menu TCP/IP menu180 181 IPv6 menu 182IPv6 183 Active NIC menu Standard Network menu184 185 NPA ModeNetwork Buffer Job BufferingStandard USB menu 186USB Buffer 187 NetWare menuAppleTalk menu Help menuLexLink menu 188189 List of status and error messages Understanding printer messages190 191 Delete/Delete all/Delete all confidential jobs192 Enter PIN193 Invalid Network Code194 No recognized file types Power Saver195 Receiving page n196 Restoring Factory Defaults197 Waiting198 Short paper199 Ppds font error200 Parallel port x disabled201 Remove defective hard disk202 Replace color pc unitsStoring supplies Maintaining the printerChecking the status of supplies Checking the status of supplies from the control panelOrdering supplies Conserving suppliesOrdering toner cartridges Ordering photoconductorsOrdering a waste toner box Replacing suppliesReplacing the waste toner box 205206 207 208 209 210 Cleaning the printhead lenses211 212 213 214 Replacing a photoconductorPhotoconductor color Opening name 215216 217 Replacing a toner cartridge218 219 Cleaning the exterior of the printerRecycling Lexmark products Cleaning the scanner glassMoving the printer Before moving the printer221 222 223 Setting the printer up in a new location224 Shipping the printerAdjusting the brightness of the display Administrative supportAdjusting Power Saver Disabling control panel menusTouch Disk Encryption Touch Enable or Disable Restoring the factory default settingsEncrypting the printer hard disk 226Modifying confidential print settings Locking the entire printer227 Supporting IPSec Using 802.1x authenticationSupporting SNMPv3 228Using Secure mode Creating an administrative passwordClick Create Password 229230 Click TCP/IP Port AccessChecking an unresponsive printer TroubleshootingDoor a will not shut properly 231Control panel display is blank or displays only diamonds Solving printing problems232 Make sure the printer is ready to printConfidential and other held jobs do not print Job takes longer than expected to print233 Incorrect characters print Job prints from the wrong tray or on the wrong paperTray linking does not work Large jobs do not collateCopier does not respond Solving copy problemsScanner unit does not close Poor copy quality236 Partial document or photo copiesChecking an unresponsive scanner Solving scanner problemsScan was not successful Scanning takes too long or freezes the computerPartial document or photo scans Solving fax problemsCannot scan from a computer Caller ID is not shown239 Can receive but not send faxes Can send but not receive faxesReceived fax has poor print quality 240Reset the printer Solving option problemsBlocking junk faxes 241Finisher DrawersFlash memory card Hard disk with adapterSolving paper feed problems That jammed does not reprint after you clear the jam Touch Print Recovery244 Is the letter- or A4-size paper loaded in a 520-sheet tray?Isolating print quality problems Solving print quality problemsBlank pages 245Clipped images Characters have jagged or uneven edgesDark lines Gray backgroundIncorrect margins Light colored line, white line, or incorrectly colored line247 Print irregularities Paper curl248 Has paper absorbed moisture due to high humidity?Repeating defects Check the darkness, brightness, and contrast settingsSkewed print Print is too lightPrint is too dark Solid color pages250 Toner rubs off Toner fog or background shading appears onToner specks 251FAQ about color printing Solving color quality problemsTransparency print quality is poor Uneven print densityPrinted page appears tinted. Can I adjust the color? What is manual color correction?253 254 What are detailed Color Samples and how do I access them?Manual Color menu Object type Color conversion tablesClick Configuration Click Color Samples Contacting Customer Support255 256 Edition notice257 Industry Canada notices258 Radio interference notice259 India emissions notice260 261 262 South Africa telecommunications notice263 Power consumption264 Total energy usage265 Limitation of liability266 IndexFTP 267268 269 270 271 272