Navigating Your Phone Interface | Polycom 500 manual

Polycom VVX 500 Business Media Phone User Guide

Navigating Your Phone Interface

The following table shows you how to navigate your phone’s screens, as well as select and highlight

options.

If you want to…	Do this…


Return to Home view from any	Press		.
screen

Return to the previous screen	Tap Back (in the upper-left corner of the screen), as shown next.

Switch phone views	Press	to display a different view.
	Press	to display a different view.
	Swipe to switch between two views.
	Note: If you’re in Home view and press		, the Idle Browser may
	display. Swipe the screen to display Lines view.

Highlight calls in Calls view	Tap a call to highlight it. The soft keys apply to the highlighted call.

Select a menu item or option	Tap the menu item or option.

Close an option box without	Tap	.
selecting anything

Select an icon, soft key, menu item, or option

Tap the icon, soft key, menu item, or option.

If an item in a list has a number next to it, you can press the corresponding number on the dialpad to select the item.

Select a soft key that’s not in view

If a More soft key displays in the far-right of the soft key area (as shown next), there are additional soft keys available, but you can’t see them.

Tap More to view the additional soft keys.

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Polycom 500 manual Navigating Your Phone Interface, If you want to… Do this…

Contents

Polycom VVX Business Media Phone Trademark Information Patent InformationDisclaimer Limitation of Liability Contents Setting Up and Managing Conference Calls Using Buddy ListsResponding to Incoming Calls During Calls Receiving PTT Broadcasts When You’re Not in an Active Call Polycom Limited Warranty and Limitation Liability Logging into PhonesPlacing Calls from Phones that are in the Logged-Out State Locking the Phone End-User License Agreement for Polycom Software 103 Page How to Use this Guide Who Should Read this Guide Conventions Used in this Guide Disabled Web Info Accessing Phone Guides Related Documents Getting Started Phone Keys and Hardware Phone Views Web Info Additional Phone Hardware Troubleshooting Why Can’t I Access a Certain View? Home View User Tip Displaying Home View Icons Lines View Active Call View Calls ViewDark green Active call User Tip Navigating Back to Calls View Understanding Phone Icons and Status Indicators Icon Description Navigating Your Phone Interface If you want to… Do this… Entering Data and Updating Fields Encoding Options Using the Onscreen Keyboard To use the onscreen keyboard Using the Dialpad Keys on the Phone Console Cleaning the Touchscreen To clean the touchscreen Registering the Phone Configuring Your Phone Using the Web Configuration UtilityWeb Info How to Register Your Phone To access the Web Configuration Utility for your phone Web Info Using the Utility Using Basic Features About Your Phone’s Call-Handling Capabilities Answering Calls Troubleshooting Why Doesn’t the Speakerphone Work?User Tip Making the Headset the Default Call Path Answering Another Call Answering on a Shared Line Answering Calls Automatically Managing Multiple Calls Placing Calls Calling from the Dialer User Tip Choosing URLs or Numbers Mode from the Dialer Placing Calls from Favorites, Lists, and DirectoriesTo call from the Dialer To call from the Recent Calls list Redialing Numbers To call from your Favorites listTo call from your Directory To redial a number Using Headsets Web Info More Information About HeadsetsTroubleshooting Why Doesn’t My Headset Work with My Phone? Ending Calls Enabling Headset Memory Mode Responding to Incoming CallsIgnoring Incoming Calls To ignore or silence a call During Calls Rejecting Incoming CallsForwarding Incoming Calls to Another Party To reject an incoming call Holding Calls Transferring CallsTo hold a call To resume a held call Setting Up and Managing Conference Calls To set up a conference callUser Tip How to Quickly Set Up a Conference To perform a blind transfer Splitting Conference Calls into Two Held Calls Holding and Resuming Conference CallsEnding Conference Calls To manage a conference call participant Changing the Way Calls are AnsweredManaging Conference Call Participants To disable call forwarding Forwarding All Calls to Another PartyTo forward all calls to another party User Tip Call Forwarding on a Call-by-Call Basis Using Do Not Disturb Tap Auto Divert, and tap EnabledRejecting Calls from a Contact Diverting Calls from a Contact to Another Party Using Do Not Disturb with Multiple Lines Listening to Voicemail To listen to voicemail messages To view Recent Calls Timesaver Quickly Accessing Recent CallsRecent Calls To clear certain calls from the list To manage a call recordTo customize the list Working with Your Contact Directory To view your Contact Directory To view contact information To search for a contactTo dial a contact To add a contact To update a contact’s information Working with a Corporate Directory To delete a contactTo view the Corporate Directory To search the Corporate Directory Controlling What is Heard Updating the Incoming Call RingtoneTo dial a Corporate Directory contact To add a contact to your local Contact Directory Changing the Speaker Volume Changing the Ringer VolumeChoosing Where You Hear Sound Effects Updating a Contact’s Ringtone Managing Favorites To see your Favorites list To see your Favorites from Home or Lines viewTo make a contact a Favorite Add to Favorites To delete a Favorite Working with Shared LinesTo reorder your Favorites Using Basic Features Page Using Advanced Features Using Buddy Lists Updating Your Presence Setting To update your presence settingManaging Buddies Updating Your Buddy List To update your Buddy list User Tip How to Access Your Blocked and Watcher ListsBlocking Contacts from Viewing Your Status To block or unblock a contact from viewing your status Timesaver How to Quickly Unblock a Contact Monitoring Buddies Integrating with Microsoft Lync Server To monitor buddies from… Do this… To delete a buddy from your Buddies list Adding Buddies to Your Buddy ListTo add a buddy to your Buddies list Recording Calls Web Info How Do I Attach a USB Flash Drive to My Phone? Polycom VVX 500 Business Media Phone User Guide To record a call Web Info Supported USB Flash Drives To record a conference To pause and resume a recording Playing Recorded Calls Using the Browser Navigating the Main Browser Entering Information in the Main Browser Sending and Receiving PTT Broadcasts Broadcasting Messages Using Push-to-Talk and Group PagingPush-to-Talk Mode Timesaver Automatically Sending a PTT Broadcast To send a PTT broadcastTap End PTT Replying to PTT Broadcasts Receiving PTT Broadcasts Adjusting the Volume of PTT Broadcasts Changing Where Broadcasts are PlayedUpdating the Default Channel Ending PTT Broadcasts Sending and Receiving Pages Group Paging ModeAllowing PTT Broadcasts to Play During Active Calls To send a Timesaver Automatically Sending a Updating the Default Paging Group Adjusting the Volume of PagesChanging Where Pages are Played Allowing Pages to Play During Active Calls Using the CalendarUpdating Paging Group Subscriptions Troubleshooting Why Doesn’t the Calendar Display Anymore? Opening and Closing the Calendar Navigating Day View Troubleshooting Why Doesn’t the Calendar Display?Navigating Month View Navigating Meeting View Working with Meeting Reminders To join a meeting from a meeting reminder Troubleshooting Why Don’t My Meeting Reminders Display?Joining Meetings from the Calendar Using a Mouse and Keyboard with Your Phone Using Your Computer’s Mouse and Keyboard with Your PhoneWeb Info Where is the USB Port on My Phone? To join a meeting from Meeting view Starting and Stopping Polycom Desktop Connector To quit Polycom Desktop Connector Press this on your keyboard… To do this on your phone… Using a USB Keyboard with Your Phone Logging into Phones Logging In and Out of a Phone To log out of a phone Placing Calls from Phones that are in the Logged-Out StateTo log in to a phone Locking the Phone Changing Your PasswordTo change your user password About Your User Password Locking and Unlocking Your PhoneTo lock your phone Timesaver a Quick Way to Lock Your Phone Accessing Features with Your Login Credentials Calling and Answering from a Locked Phone Troubleshooting What Happens if I Can’t Access Features? Page Changing the Language on Your Phone Changing the Time and Date Display Changing the Backlight Changing the Background Picture Web Info Adding a Web Page as the Background on Your Phone Using One of Your Own Pictures as the Background Picture To change the background picture Setting Up Screen Savers To set up a screen saver of your picturesUser Tip Using Your Phone as a Digital Picture Frame Displaying Screen Savers Tap Screen Saver, and tap Enabled Interrupting and Disabling Screen Savers Using the Phone as a Picture Frame Using Power-Saving Mode Changing Your Office Hours Changing TimeoutsUser Tip Determining Which Idle Timeout Applies Polycom VVX 500 Business Media Phone User Guide Administrative Tasks Investigating Phone Warnings Updating Phone Configuration To update your phone’s configurationRestarting the Phone To restart the phone Testing Phone Hardware Page Service Agreements Polycom Limited Warranty and Limitation LiabilityGoverning Law Limitations of Liability Warranty Exclusive Exclusions Safety and Compliance Installation InstructionsPart 15 FCC Rules Class B Digital Device or Peripheral CE and Vcci Mark CE Mark R & TTE Directive EU only Plugs Acts as Disconnect DeviceIndustry Canada IC 101 Recommended Operating Ambient Temperatures Echo CancellationRussian Compliance New Zealand Telepermit End-User License Agreement for Polycom Software Support Services Upgrades Limitation of Liability USA