Sharp FO-DC500 operation manual

FO-DC500/FO-DC600

DOCUMENT COMMUNICATION SYSTEM

MODEL

FO-DC500/FO-DC600OPERATION MANUAL

DOCUMENT COMMUNICATION SYSTEM

1. Installation

2. Sending and Receiving Documents

3. Network Scanner Option

4. Network Printer Option

5. Making Copies

6. Special Functions

7. Optional Settings

8. Printing Lists and Reports

9. Maintenance

10. Troubleshooting

Contents

Main FO-DC500/FO-DC600 DOCUMENT COMMUNICATION SYSTEM OPERATION MANUAL FO-DC500/FO-DC600 DOCUMENT COMMUNICATION SYSTEM U.S.A. Canada Introduction Page Important safety information Page Table of Contents 3. Network Scanner Option 73 4. Network Printer Option 109 7. Optional Settings 189 5. Making Copies 136 6. Special Functions 139 Page . A Look at the Operation Panel 7 10911 8 Upper panel Page Middle panel (Rapid Key pad) Page Lower panel 1 34 32 36 3733 35 45 Page 1. Installation Unpacking Checklist Points to keep in mind when setting up Connections 15 Connections Connecting the power cord Important! Page Attaching the ADF exit tray Attaching the received document tray Installing the Print Cartridges Page Page When to replace the toner cartridge Hint: When to replace the drum cartridge Loading Printing Paper 22 Loading Printing Paper Loading paper in the paper tray Page Loading Printing Paper 24 Entering Your Name and Fax Number 25 Entering Your Name and Fax Number Entering Your Name and Fax Number 26 Setting the Date and Time 27 Setting the Date and Time Page Setting the Date and Time 29 Daylight Saving Time Volume Adjustment 30 Volume Adjustment Speaker Volume Adjustment 31 Ringer 2. Sending and Receiving Documents Transmittable Documents Size and weight Loading multiple pages at once (letter-size: max. 50 pages, legal-size: max. 20 pages): Transmittable Documents Maximum scanning area Other restrictions Loading the Document 34 Loading the Document Adjusting the Resolution and Contrast 35 Adjusting the Resolution and Contrast Resolution Adjusting the Resolution and Contrast 36 Contrast Sending a Fax by Normal Dialing 37 Sending a Fax by Normal Dialing Sending a Fax by Normal Dialing 38 Using the REDIAL key Programming Auto-Dial Numbers Page Chain Dialing Chain Dialing for area and access codes Editing auto-dial numbers Clearing auto-dial numbers Page Sending a Fax by Automatic Dialing Dual Access Rapid Key Dialing Speed Dialing Direct Keypad Dialing Searching for an auto-dial number Chain Dialing If the memory becomes full... Checking the status of the current job To cancel a fax transmission or reception Checking and canceling stored transmission jobs Canceling a memory transmission by number Memory Retransmission Checking and canceling stored transmission jobs Automatic redialing Checking and canceling stored transmission jobs Creating and Using Personal Books Creating a personal book Page Page Using a personal book Closing a book Canceling an operation performed from a book Clearing a book Cover Sheet 60 Cover Sheet Cover Sheet 61 Batch Page Numbering (Page Counter) 62 Batch Page Numbering (Page Counter) Receiving Faxes 63 Receiving Faxes Setting the reception mode Receiving Faxes Using MANUAL Reception Mode 64 Using AUTO Reception Mode Using MANUAL Reception Mode Substitute Reception to Memory Substitute Reception to Memory Dual-line Option (FO-DC600 only) Entering your name and fax numbers Page Selecting the line Restricting a line to transmission or reception / selecting the reception mode for Line 1 Verification Stamp Option 70 Verification Stamp Option PC Fax Function (Requires the FO- 71 PC Fax Function (Requires the FO-LN1 Option) System requirements Installing the PC-Fax driver in your computer Using the PC-Fax function 3. Network Scanner Option Introduction Introduction 74 Steps required for setup Setting the IP Address Page Initializing the network interface board Printing out the Network Settings 78 Printing out the Network Settings Mail Server and DNS Server Settings 79 Mail Server and DNS Server Settings Accessing the Web page in the machine Mail server and DNS server Mail Server and DNS Server Settings 80 Setting Passwords Network Scanning and Sender E-mail settings Storing Network Scanning Destinations Storing destinations in the Web page Scan to FTP (Hyperlink) Creating personal books in the Web page Information on using Scan to Desktop Scan to E-mail Setup Page Page Scan to E-mail Using the E-mail Key 87 Scan to E-mail Using the E-mail Key Scan to E-mail Using the E-mail Key 88 Sending an Image Using a Rapid Key or Speed Dial Number Sending an image using a Rapid Key WITHIN 5 SECONDS Sending an image using a Speed Dial number Page Storing an e-mail address in a Rapid Key or Speed Dial number Page Editing a Rapid Key or Speed Dial number Clearing a Rapid Key or Speed Dial number 96 Installing the Network Scanner Software Software Programs Sharpdesk (Desktop Document Management Software) User's Guides for Software Programs Installing Acrobat Reader Installing the software programs Setting up Network Scanner Tool Page 102 Uninstalling a program Uninstalling the software programs with the Sharpdesk Uninstaller If an additional FO-DC500/600 machine is installed on the network Inbound Routing all Entering sets of senders numbers and forwarding e-mail addresses Page Do not Deleting a set Activating or deactivating a set Printing forwarded faxes File format 4. Network Printer Option Setting the IP Address Setting the IP address of the machine Installing the Printer Driver Printing out the Network Settings Printing out the IP address of the printer Network types Client-server network: Installing the printer driver in the server not selected Page Page Page Page Page Page Page Client-Server Network: Installing the Printer Driver in a Client Computer Page Page 122 Using Add Printer Peer to Peer Network: Installing the Printer Driver Windows 2000/XP Windows NT Printing out the Network Settings Page Page Page Setting Up Status and Alert Messages 126 Setting Up Status and Alert Messages Accessing the Web page in the machine Mail server and DNS server Setting up status and alert messaging Setting Passwords Printing from a Computer 128 Printing from a Computer Page Opening the Printer Driver Printer Driver Settings Paper tab Page Page Layou t tab Quality tab Options tab 5. Making Copies Making Copies Copies 5. Making 137 Checking and canceling copy jobs in memory Page 6. Special Functions Broadcasting Storing numbers in Group Keys Page Broadcasting using a Group Key Storing destinations in Group Keys WITHIN 5 SECONDS Storing destinations in Group Keys Page Editing a group Confidential Operations Confidential reception Programming the confidential passcode Page Printing out received documents Polling Polling others Storing destinations in Group Keys Serial Polling using a Group Key Clearing a document Being polled (Memory polling) Page Clearing a document Polling Security Entering Your Name and Fax Number Turning Polling Security on and off Storing and clearing fax numbers for polling permission Programming and clearing a System number Storing and clearing ID numbers for polling permission Timer Operations Initial procedure Transmission (SEND MODE) Broadcasting Page Polling Serial Polling Canceling a timer operation Batch Transmission 164 Batch Transmission Entering and Using Programs Programming a Batch Key Clearing a Batch Key Storing documents for transmission Canceling a document stored for batch transmission Entering and Using Programs Initial procedure Page Transmission (SEND MODE) Page Serial Polling Polling Broadcasting Batch transmission Being Polled (Memory polling) Clearing a Program Key Page Using a Program Key Canceling a programmed timer operation Duplex Scanning for Two-sided Documents 176 Duplex Scanning for Two-sided Documents 5. Special Print Hold Programming the Print Hold code Turning on the Print Hold function Printing received faxes 5. Special Clearing the Print Hold code Department Control 180 Department Control Department Usage List Programming Department Codes Department Control 181 Accessing the machine Blocking Reception of Unwanted Faxes 183 Blocking Reception of Unwanted Faxes Page Telephone Billing 185 Telephone Billing Department Control Using Department Control Direct billing code entry Page Distinctive Ring 187 Distinctive Ring Distinctive Ring 188 7. Optional Settings Optional Settings Page Page Page Page Entering Your Name and Fax Number Page Page Page Page 8. Printing Lists and Reports Activity Report (List 01) 8. Printing Lists Timer List (List 02) Problems and Solutions Line Error Destination List (List 03) Passcode List (List 04) Page Fax Transfer List (List 12) Transaction Report Activity Report 9. Maintenance 9. Maintenance Cleaning the Scanning Glass and Rollers The Housing Replacing the Verification Stamp shotting 10. Troubleshooting Problems and Solutions Line error Dialing and transmission problems Reception and copying problems General problems Transmittable Documents Network interface board problems Network printer problems Page Network scanner problems Messages and Signals Display messages Problems and Solutions Line Error Connections Clearing Paper Jams Confidential Operations Audible signals Network scanner communication errors Clearing Paper Jams 217 Clearing Paper Jams Clearing a jammed document Page Page FCC Regulatory Information 220 FCC Regulatory Information MATERIAL SAFETY DATA SHEET (1/3) MATERIAL SAFETY DATA SHEET (2/3) MATERIAL SAFETY DATA SHEET (3/3) QUICK REFERENCE GUIDE SENDING FAXES STORING AUTO DIAL FAX NUMBERS until ENTRY MODE is selected in the display. DESTINATION SETTING is selected. GUA DE REFERENCIA RPIDA ENVO POR FAX o MEMORIZACIN DE NMEROS DE FAX DE MARCACIN AUTOMTICA de Marcacin en cadena o NO si no lo es y pulse . GUIDE DE RFRENCE RAPIDE Envois de documents ENREGISTREMENT DE NUMROS DE TLCOPIEURS COMPOSITION AUTOMATIQUE ou jusqu' ce que ENTRY MODE soit slectionn l'cran. que DESTINATION SETTING est slectionn. Index A B C D J L M N O T V W Page Page Page NOTICE SHARP ELECTRONICS CORPORATION SHARP ELECTRONICS OF CANADA LTD. SHARP CORPORATION