Confidential Operations, Confidential transmission | Sharp FO-DC500

Confidential Operations

Confidential Operations

The Confidential function can be used to transmit and receive confidential documents.

Confidential transmission

When you send a document using the Confidential function, the receiving machine holds it in memory instead of immediately printing it out. When the receiving party enters the correct passcode, the document is printed out.

♦ Confidential transmission is only possible when the receiving machine is a Sharp model with confidential reception capability.

♦ To use this function, your name and fax number (OWN PASSCODE) must be entered in your machine as explained on page 25.

♦ Some machines have multiple mailboxes for receiving confidential faxes. If you are sending to a machine with multiple confidential mailboxes, contact the receiving party in advance for the appropriate mailbox number.

1 Load the document (s).

• SEND READY will appear in the display.

• Press RESOLUTION and/or CONTRAST to

set the resolution and contrast if needed.

6. Special Functions

2	CONFIDENTIAL	(flip up the Rapid Key
	Press Z/<

overlay if it is down).

Display:

CONFIDENTIAL FUNCTION

1:CONFIDENTIAL TX 2:CONFIDENTIAL DATA PRINT 3:CONFIDENTIAL CODE SET 4:CONFIDENTIAL CODE CLEAR

3	Make sure that CONFIDENTIAL TX is selected and then press	START/
		ENTER .

145

Image 147

Sharp FO-DC500 operation manual Confidential Operations, Confidential transmission, 145, Press Z

Contents

FO-DC500/FO-DC600 Canada Memory size Coverage Replacement cartridge FO-50ND Approx Letter paperResolution Automatic dialing Operating temperature Printing resolutionFull Dual Access Power requirements Power consumption FO-DC500 FO-DC600 Dimensions FO-DC500 FO-DC600Weight Page Table of Contents Optional Settings 189 205 Table of ContentsHousing 205 Replacing the Verification Stamp 206 Problems and Solutions 207 Messages and Signals 214 Upper panel Contrast key Resolution keyOn Line light printer option only FAX1 / FAX 2 lights FO-DC600 only Counter key Symbol keyMiddle panel Rapid Key pad Rapid Dial Keys MEM. Status key Timer keyCover Sheet key Life key Priority key Lower panelJOB Status key Duplex Scan key COPY/HELP key Speed Dial keyMenu key UP and Down arrow keys Unpacking Checklist Points to keep in mind when setting upAbout condensation Connections Connecting the power cord Connecting a telephone optional Connecting the telephone line cord Attaching the received document tray Attaching the ADF exit tray Press the cover release to open the print compartment cover Installing the Print Cartridges Green Twice Flip up the Rapid Key Sharp FO-47DR drum cartridge When to replace the toner cartridgeWhen to replace the drum cartridge Sharp FO-50ND toner cartridge Loading Printing Paper Loading paper in the paper trayPrint side up Replace the received document tray Loading paper in the paper cassette if installed Loading Printing Paper Until OWN Passcode SET is selected Entering Your Name and Fax NumberPress Then Press twice to return to the date and time display Press Enter Until DATE&TIME SET is selected Setting the Date and Time Press Enter to start the clock Until DAY Light Saving is selected Daylight Saving Time Press Speaker to turn off the speaker Volume AdjustmentPress or to select the desired volume level Speaker Enter to confirm your selection Press the or to select the desired volume level. Make sureRinger Has not been pressed Size and weight Transmittable DocumentsLoading one page at a time Other restrictions Maximum scanning area Loading the Document Resolution Adjusting the Resolution and Contrast Light Contrast Sending a Fax by Normal Dialing Using the Redial key Destination Setting is selected Programming Auto-Dial NumbersMake sure that Selected Make sure that SET is Regular fax number. After making the selection, press Enter To enter a space, pressTo change case, press To clear a mistake, press Selection, and then press Enter Chain Dialing for area and access codes Press Menu and then Until Entry Mode is selectedEditing auto-dial numbers Clearing auto-dial numbers Press Enter Sending a Fax by Automatic Dialing Dual Access Rapid Key Dialing Load the documents Send Ready will appear in the displayPress the appropriate Rapid Key Speed Dialing Flip up the Rapid Key overlay If it is downNot, press and then repeat Step Correct, press Enter If it is not correct, press Direct Keypad Dialing Search from the end Searching for an auto-dial numberPress a to search from Beginning of the alphabet, or Z Connection is established Chain DialingIf the memory becomes full Document will be automatically transmitted once To cancel a fax transmission or reception Checking and canceling stored transmission jobsChecking the status of the current job Then press Enter Canceling a memory transmission by number Memory Retransmission Automatic redialing Press Enter . Make sure that SET is selected Creating and Using Personal BooksUntil Book Entry Mode is selected in the display Creating a personal book Press Enter to skip this step Press repeatedly to return to the date and time display Using a personal book Press BookDisplay, and then press Enter Closing a book Canceling an operation performed from a book Clearing a book Press ThenSelect Clear Load the documents Cover Sheet Overlay if it is down Dial the receiving party and transmit the faxTransmission you do not have to press Dial the receiving machine and transmit the document Batch Page Numbering Page Counter Receiving Faxes Setting the reception mode On the machine Using Auto Reception ModeUsing Manual Reception Mode When Receiving appears in the display, hang up Press or to scroll through the list of jobs Substitute Reception to Memory Entering your name and fax numbers Dual-line Option FO-DC600 only SYM will appear in the display and then the letter key Selecting the line Enter the fax number maximum of 20 digits of LinePress until you return to the date and time display Menu Mode 1LINE Setting Mode 2LISTING Mode 3ENTRY Mode Verification Stamp Option Until the desired setting is selected Installing the PC-Fax driver in your computer PC Fax Function Requires the FO-LN1 OptionSystem requirements Using the PC-Fax function Introduction Network Scanner Option Permanent IP address Dhcp server Subnet mask Gateway Steps required for setup Setting the IP Address If you are entering a permanent IP Press . When finished, press EnterEnter the IP subnet mask. When finished, press Enter the IP gateway. When finished, press Wait Initializing the network interface boardThen press Press To select YES and then press Press or to select the list that you wish to print, and then Printing out the Network Settings Mail Server and DNS Server Settings Accessing the Web page in the machineMail server and DNS server Network Scanning and Sender E-mail settings Setting Passwords Storing Network Scanning Destinations Storing destinations in the Web Information on using Scan to Desktop Scan to FTP HyperlinkCreating personal books in the Web Until Scan to E-MAIL SET-UP is selected Scan to E-mail Setup Press the letter keys to enter the sender’s name see Step Press the letter keys to enter your e-mail address see Step Repeatedly to return to the dateTime display Press e-mail Scan to E-mail Using the E-mail Key When you have finished changing Options, press or to select Press Enter If you wish to enter a message, yourEnter . Change the selected option as follows Sending an Image Using a Rapid Key or Speed Dial Number Sending an image using a Rapid KeyPress Enter . The document is scanned and transmitted Press Enter to begin scanning and transmission Sending an Image Using a Rapid Key or Speed Dial Number Sending an image using a Speed Dial number Sending an Image Using a Rapid Key or Speed Dial Number Entry Mode 01DESTINATION Setting Press to select E-MAIL Than three digits, press Complete the entry Repeatedly Editing a Rapid Key or Speed Dial numberClearing a Rapid Key or Speed Dial number Return to to program another number, or press Network Scanner Tool Installing the Network Scanner SoftwareSoftware Programs Sharpdesk Desktop Document Management Software Users Guides for Software Programs Installing Acrobat Reader Installing the software programs Setting up Network Scanner Tool 100 101 102 Uninstalling a program 103 Inbound Routing Then To select 104 105 Deleting a set 106Activate Later and press Enter Press Enter . and then Activating or deactivating a set107 Enter the 2-digit number of the set that you wish to delete Later and press Enter Printing forwarded faxesFile format 108 109 Setting the IP address of the machine Installing the Printer Driver Printing out the IP address of the printer110 Network types 111Windows 2000 Server 112 113 114 115 Windows NT Server 116 117 118 119 Using the Integrated Installer 120 Printer Driver Path Using Add Printer121 Select Network Printer and click Next 122 Peer to Peer Network Installing the Printer DriverWindows 2000/XP Windows NT 123 Windows 98/Me 124 Printer Status Monitor and Printer Administration Utility Printing a Test Page from Your Computer 125Click on Print Test Setting Up Status and Alert Messages Setting up status and alert messaging126 127 128 Printing from a Computer 129 Canceling a print job 130 Opening the Printer DriverOpening the printer driver from an application Opening the printer driver from the Start menu Paper tab Printer Driver Settings Collate at Printer Paper SourceScaling Copies Watermark Layout tabBorderline Details of N-up Quality tab Options tab Load the document 136 Press Enter to begin copying Checking and canceling copy jobs in memory137 Originals Not sorted Multi Copy 138 Load the document s Select the destinations using any of the following methodsBroadcasting 139 Once 140 Seconds after pressing the Group Key Broadcasting using a Group Key141 Transmission will begin Select Group Entry Mode Storing destinations in Group Keys142 If you are clearing a Group Key Press it and go to Step 143Make sure that SET is selected Then press Enter To clear a Group Key, select Clear 144 Editing a group Press Z Confidential OperationsConfidential transmission 145 Digits, press Confidential reception146 Enter a Speed Dial number if you enter less than 147 Programming the confidential passcode 148 Clearing a passcode 149 Printing out received documents Polling Polling others150 Press Enter . Reception will begin Serial Polling using a Group KeyBeing polled Memory polling 151 Display and then press Enter 152 Selected and then press Clearing a document153 Unlimited number of times, and then press Polling Security Turning Polling Security on and off154 To clear a number, select Clear Press Until Passcode Setting is selectedStoring and clearing fax numbers for polling permission 155 Press Enter , and go to Step Until System # Mode is selectedProgramming and clearing a System number 156 Press Make sure that SET is Until ID # Mode is selectedStoring and clearing ID numbers for polling permission 157 Press or to select the desired operation and then press Timer OperationsInitial procedure 158 Following pages Transmission Send ModeGo to the specific procedure for your operation see 159 Broadcasting 160To complete the entry 161 Polling Serial Polling162 Canceling a timer operation 163Overlay if it is down and then or to select Clear Storing documents for transmission Batch TransmissionProgramming a Batch Key Clearing a Batch Key Enter the 3-digit message number assigned to the document Canceling a document stored for batch transmission165 Assigned to your document will appear Make sure that Program Entry Entering and Using ProgramsMode is selected and press 166 Programmed 167 168 This is not possible if you included a timer setting or are This is not possible if you included a timer setting 169If you want the document to be sent through memory, press 170 171 172 Batch transmission Make sure that Program Entry Mode is selectedClearing a Program Key 173 Press the Program Key that you want to clear 174 Press the Program Key Using a Program KeyCanceling a programmed timer operation 175 176 Duplex Scanning for Two-sided Documents Until Print Hold Code SET is Print HoldProgramming the Print Hold code 177 Turning on the Print Hold function Printing received faxes178 179 Clearing the Print Hold code Until DEPT. Passcode is selected Department ControlProgramming Department Codes 180 Make sure that SET is selected and then press Enter 181 182 Accessing the machine Blocking Reception of Unwanted Faxes 183Until Store Junk FAX # is selected 184 185 Using Department ControlTelephone Billing Direct billing code entry 186 Distinctive Ring 187Press Enter , 2 188 Display. To return to the date and time display, press twice 189 190 Optional Settings Setting 08 Security Selection Setting 05 Transaction Report Print SelectionSetting 06 Recall Times Setting 07 Recall Interval 192 193 Setting 14 Receive ReduceSetting 15 Image Memory Print Setting 16 Cassette Selection 194 Setting 17 Retransmission TimesSetting 18 Retransmission Interval Setting 19 Power Save Mode 195 196 Setting 25 Beep LengthSetting 26 Telephone Billing Code Setting 27 Department Code Digits Setting 31 Separate Mode Setting 28 Distinctive RingSetting 29 Verification Stamp Setting 30 Default Copy Resolution Setting 32 Backlight Setting Setting 37 FAX Transfer198 199 Setting 38 Print Hold Activity Report List 200Selected, press Enter Explanation of headings 201 202 Timer List ListPasscode List List Destination List List Department Usage List List Optional Setting List ListProgram and Group List List Batch Transmission List List Fax Transfer List List Transaction Report204 Cleaning the Scanning Glass and Rollers HousingOpen the operation panel Replacing the Verification Stamp Problem Solution Troubleshooting 208 Dialing and transmission problems 209 Reception and copying problems 210 General problems 211 Network interface board problems 212 213 Network scanner problems Messages and Signals Press Stop KEY 215 216 Error Code Description of the Error Clearing a jammed document Clearing Paper Jams 218 Clearing jammed printing paper Replace the drum cartridge Make sure the drum cartridge is 219 FCC Regulatory Information 221 A R P 222 Material Safety Data Sheet 2/3 223 Material Safety Data Sheet 3/3 224 Quick Reference Guide 225 Guía DE Referencia Rápida 226 Guide DE Référence Rapide 227 Index 228 Index 229 Page Page Page Page Sharp Corporation