Mail Server and DNS Server Settings | Sharp FO-DC500 instruction

Mail Server and DNS Server Settings

Mail Server and DNS Server Settings

Settings for your E-mail server and DNS server must be configured in order to use the network scanner function. To configure the settings, access the machine's Web page from a computer that is connected to the same network as the machine. The Web page can be displayed with your Web browser (Internet Explorer 4.0 or later, or Netscape Navigator 4.0 or later).

Accessing the Web page in the machine

To access the Web page in the machine, type in the IP address of the machine in your browser in the format http://XXX.XXX.X.X, where the X’s are the IP address (the number of digits between periods will vary depending on the address). If you need to check the IP address of the machine, print out the network settings as explained on page 78.

Mail server and DNS server

To configure your mail server and DNS server settings, click E-mail & DNS Setup in the menu at the left of the Web page. Enter the IP address or host name of your e-mail server in E-mail Server, the e-mail address of your network administrator in System Administrator Address, the IP address of your DNS server in DNS Server, and your domain name in Domain Name. Select your time zone from the list in Time Zone. Note that the IP address of your DNS server must be entered if you enter a host name instead of an IP address in E-mail Server. This is also true if host names will be used for Scan to FTP or Scan to Desktop destinations.

♦If “DHCP” was selected for the IP address of the machine, the IP address of the DNS server appears automatically and cannot be changed.

3. Network Scanner

79

Image 81

Sharp FO-DC500 Mail Server and DNS Server Settings, Accessing the Web page in the machine, Mail server and DNS server

Contents

FO-DC500/FO-DC600 Canada Resolution Coverage Replacement cartridge FO-50ND Approx Letter paperAutomatic dialing Memory size Full Dual Access Printing resolutionPower requirements Operating temperature Power consumption FO-DC500 FO-DC600 Dimensions FO-DC500 FO-DC600Weight Page Table of Contents Optional Settings 189 Housing 205 Replacing the Verification Stamp 206 Table of ContentsProblems and Solutions 207 Messages and Signals 214 205 Upper panel On Line light printer option only Resolution keyFAX1 / FAX 2 lights FO-DC600 only Contrast key Middle panel Rapid Key pad Symbol keyRapid Dial Keys Counter key Cover Sheet key Timer keyLife key MEM. Status key JOB Status key Lower panelDuplex Scan key Priority key Menu key Speed Dial keyUP and Down arrow keys COPY/HELP key Unpacking Checklist Points to keep in mind when setting upAbout condensation Connections Connecting the power cord Connecting a telephone optional Connecting the telephone line cord Attaching the received document tray Attaching the ADF exit tray Press the cover release to open the print compartment cover Installing the Print Cartridges Green Twice Flip up the Rapid Key When to replace the drum cartridge When to replace the toner cartridgeSharp FO-50ND toner cartridge Sharp FO-47DR drum cartridge Loading Printing Paper Loading paper in the paper trayPrint side up Replace the received document tray Loading paper in the paper cassette if installed Loading Printing Paper Press Entering Your Name and Fax NumberThen Until OWN Passcode SET is selected Press twice to return to the date and time display Press Enter Until DATE&TIME SET is selected Setting the Date and Time Press Enter to start the clock Until DAY Light Saving is selected Daylight Saving Time Press or to select the desired volume level Volume AdjustmentSpeaker Press Speaker to turn off the speaker Ringer Press the or to select the desired volume level. Make sureHas not been pressed Enter to confirm your selection Size and weight Transmittable DocumentsLoading one page at a time Other restrictions Maximum scanning area Loading the Document Resolution Adjusting the Resolution and Contrast Light Contrast Sending a Fax by Normal Dialing Using the Redial key Destination Setting is selected Programming Auto-Dial NumbersMake sure that Selected Make sure that SET is To change case, press To enter a space, pressTo clear a mistake, press Regular fax number. After making the selection, press Enter Selection, and then press Enter Chain Dialing for area and access codes Editing auto-dial numbers Until Entry Mode is selectedClearing auto-dial numbers Press Menu and then Press Enter Sending a Fax by Automatic Dialing Dual Access Rapid Key Dialing Load the documents Send Ready will appear in the displayPress the appropriate Rapid Key Speed Dialing Flip up the Rapid Key overlay If it is downNot, press and then repeat Step Correct, press Enter If it is not correct, press Direct Keypad Dialing Press a to search from Searching for an auto-dial numberBeginning of the alphabet, or Z Search from the end If the memory becomes full Chain DialingDocument will be automatically transmitted once Connection is established To cancel a fax transmission or reception Checking and canceling stored transmission jobsChecking the status of the current job Then press Enter Canceling a memory transmission by number Memory Retransmission Automatic redialing Until Book Entry Mode is selected in the display Creating and Using Personal BooksCreating a personal book Press Enter . Make sure that SET is selected Press Enter to skip this step Press repeatedly to return to the date and time display Using a personal book Press BookDisplay, and then press Enter Closing a book Canceling an operation performed from a book Clearing a book Press ThenSelect Clear Load the documents Cover Sheet Overlay if it is down Dial the receiving party and transmit the faxTransmission you do not have to press Dial the receiving machine and transmit the document Batch Page Numbering Page Counter Receiving Faxes Setting the reception mode Using Manual Reception Mode Using Auto Reception ModeWhen Receiving appears in the display, hang up On the machine Press or to scroll through the list of jobs Substitute Reception to Memory Entering your name and fax numbers Dual-line Option FO-DC600 only SYM will appear in the display and then the letter key Selecting the line Enter the fax number maximum of 20 digits of LinePress until you return to the date and time display Menu Mode 1LINE Setting Mode 2LISTING Mode 3ENTRY Mode Verification Stamp Option Until the desired setting is selected Installing the PC-Fax driver in your computer PC Fax Function Requires the FO-LN1 OptionSystem requirements Using the PC-Fax function Introduction Network Scanner Option Permanent IP address Dhcp server Subnet mask Gateway Steps required for setup Setting the IP Address Enter the IP subnet mask. When finished, press Press . When finished, press EnterEnter the IP gateway. When finished, press If you are entering a permanent IP Then press Initializing the network interface boardPress To select YES and then press Wait Press or to select the list that you wish to print, and then Printing out the Network Settings Mail Server and DNS Server Settings Accessing the Web page in the machineMail server and DNS server Network Scanning and Sender E-mail settings Setting Passwords Storing Network Scanning Destinations Storing destinations in the Web Information on using Scan to Desktop Scan to FTP HyperlinkCreating personal books in the Web Until Scan to E-MAIL SET-UP is selected Scan to E-mail Setup Press the letter keys to enter the sender’s name see Step Press the letter keys to enter your e-mail address see Step Repeatedly to return to the dateTime display Press e-mail Scan to E-mail Using the E-mail Key When you have finished changing Options, press or to select Press Enter If you wish to enter a message, yourEnter . Change the selected option as follows Sending an Image Using a Rapid Key or Speed Dial Number Sending an image using a Rapid KeyPress Enter . The document is scanned and transmitted Press Enter to begin scanning and transmission Sending an Image Using a Rapid Key or Speed Dial Number Sending an image using a Speed Dial number Sending an Image Using a Rapid Key or Speed Dial Number Entry Mode 01DESTINATION Setting Press to select E-MAIL Than three digits, press Complete the entry Clearing a Rapid Key or Speed Dial number Editing a Rapid Key or Speed Dial numberReturn to to program another number, or press Repeatedly Software Programs Installing the Network Scanner SoftwareSharpdesk Desktop Document Management Software Network Scanner Tool Users Guides for Software Programs Installing Acrobat Reader Installing the software programs Setting up Network Scanner Tool 100 101 102 Uninstalling a program 103 Inbound Routing Then To select 104 105 Deleting a set 106Activate Later and press Enter 107 Activating or deactivating a setEnter the 2-digit number of the set that you wish to delete Press Enter . and then File format Printing forwarded faxes108 Later and press Enter 109 Setting the IP address of the machine Installing the Printer Driver Printing out the IP address of the printer110 Network types 111Windows 2000 Server 112 113 114 115 Windows NT Server 116 117 118 119 Using the Integrated Installer 120 121 Using Add PrinterSelect Network Printer and click Next Printer Driver Path Windows 2000/XP Peer to Peer Network Installing the Printer DriverWindows NT 122 123 Windows 98/Me 124 Printer Status Monitor and Printer Administration Utility Printing a Test Page from Your Computer 125Click on Print Test Setting Up Status and Alert Messages Setting up status and alert messaging126 127 128 Printing from a Computer 129 Canceling a print job Opening the printer driver from an application Opening the Printer DriverOpening the printer driver from the Start menu 130 Paper tab Printer Driver Settings Scaling Paper SourceCopies Collate at Printer Borderline Layout tabDetails of N-up Watermark Quality tab Options tab Load the document 136 137 Checking and canceling copy jobs in memoryOriginals Not sorted Multi Copy Press Enter to begin copying 138 Broadcasting Select the destinations using any of the following methods139 Load the document s Once 140 141 Broadcasting using a Group KeyTransmission will begin Seconds after pressing the Group Key Select Group Entry Mode Storing destinations in Group Keys142 Make sure that SET is selected 143Then press Enter To clear a Group Key, select Clear If you are clearing a Group Key Press it and go to Step 144 Editing a group Confidential transmission Confidential Operations145 Press Z 146 Confidential receptionEnter a Speed Dial number if you enter less than Digits, press 147 Programming the confidential passcode 148 Clearing a passcode 149 Printing out received documents Polling Polling others150 Being polled Memory polling Serial Polling using a Group Key151 Press Enter . Reception will begin Display and then press Enter 152 153 Clearing a documentUnlimited number of times, and then press Selected and then press Polling Security Turning Polling Security on and off154 Storing and clearing fax numbers for polling permission Until Passcode Setting is selected155 To clear a number, select Clear Press Programming and clearing a System number Until System # Mode is selected156 Press Enter , and go to Step Storing and clearing ID numbers for polling permission Until ID # Mode is selected157 Press Make sure that SET is Initial procedure Timer Operations158 Press or to select the desired operation and then press Go to the specific procedure for your operation see Transmission Send Mode159 Following pages Broadcasting 160To complete the entry 161 Polling Serial Polling162 Canceling a timer operation 163Overlay if it is down and then or to select Clear Programming a Batch Key Batch TransmissionClearing a Batch Key Storing documents for transmission 165 Canceling a document stored for batch transmissionAssigned to your document will appear Enter the 3-digit message number assigned to the document Mode is selected and press Entering and Using Programs166 Make sure that Program Entry Programmed 167 168 This is not possible if you included a timer setting or are This is not possible if you included a timer setting 169If you want the document to be sent through memory, press 170 171 172 Batch transmission Clearing a Program Key Entry Mode is selected173 Make sure that Program Press the Program Key that you want to clear 174 Canceling a programmed timer operation Using a Program Key175 Press the Program Key 176 Duplex Scanning for Two-sided Documents Programming the Print Hold code Print Hold177 Until Print Hold Code SET is Turning on the Print Hold function Printing received faxes178 179 Clearing the Print Hold code Programming Department Codes Department Control180 Until DEPT. Passcode is selected Make sure that SET is selected and then press Enter 181 182 Accessing the machine Blocking Reception of Unwanted Faxes 183Until Store Junk FAX # is selected 184 Telephone Billing Using Department ControlDirect billing code entry 185 186 Distinctive Ring 187Press Enter , 2 188 Display. To return to the date and time display, press twice 189 190 Optional Settings Setting 06 Recall Times Setting 05 Transaction Report Print SelectionSetting 07 Recall Interval Setting 08 Security Selection 192 Setting 15 Image Memory Print Setting 14 Receive ReduceSetting 16 Cassette Selection 193 Setting 18 Retransmission Interval Setting 17 Retransmission TimesSetting 19 Power Save Mode 194 195 Setting 26 Telephone Billing Code Setting 25 Beep LengthSetting 27 Department Code Digits 196 Setting 29 Verification Stamp Setting 28 Distinctive RingSetting 30 Default Copy Resolution Setting 31 Separate Mode Setting 32 Backlight Setting Setting 37 FAX Transfer198 199 Setting 38 Print Hold Activity Report List 200Selected, press Enter Explanation of headings 201 Passcode List List Timer List ListDestination List List 202 Program and Group List List Optional Setting List ListBatch Transmission List List Department Usage List List Fax Transfer List List Transaction Report204 Cleaning the Scanning Glass and Rollers HousingOpen the operation panel Replacing the Verification Stamp Problem Solution Troubleshooting 208 Dialing and transmission problems 209 Reception and copying problems 210 General problems 211 Network interface board problems 212 213 Network scanner problems Messages and Signals Press Stop KEY 215 216 Error Code Description of the Error Clearing a jammed document Clearing Paper Jams 218 Clearing jammed printing paper Replace the drum cartridge Make sure the drum cartridge is 219 FCC Regulatory Information 221 A R P 222 Material Safety Data Sheet 2/3 223 Material Safety Data Sheet 3/3 224 Quick Reference Guide 225 Guía DE Referencia Rápida 226 Guide DE Référence Rapide 227 Index 228 Index 229 Page Page Page Page Sharp Corporation