Department Control, Programming Department Codes | Sharp FO-DC500

Department Control

Department Control

Department Control is used to restrict use of the machine to authorized users. When it is activated, a department code must be entered before an operation can be performed.

♦Department Control can only be activated by your Sharp dealer. If you wish to use this function, contact your dealer.

♦Department Control allows you to track the number of pages transmitted as well as the transmission time for each authorized department or person. See Department Usage List on page 203.

Programming Department Codes

Up to 99 different Department Codes can be programmed to allow access to the machine. Transmitted pages and transmission time will be kept track of separately for each code. After you enter a code, inform the appropriate group or individual.

♦A name must be assigned to each code. Only the name, not the code, will appear on the Department Usage List.

♦Be sure to keep a record of each code and name. If you misplace the record, contact your dealer.

1 Press MENU and then

or

until ENTRY MODE is selected in the display.

Display:

MENU MODE 1:RECEIVE MODE 2:LISTING MODE 3:ENTRY MODE

2	Press	START/	and then	or
		ENTER

until DEPT. PASSCODE is selected.

ENTRY MODE 06:ID # MODE 07:SYSTEM # MODE 08:STORE JUNK FAX # 09:DEPT. PASSCODE 10:BOOK ENTRY MODE

180

Image 182

Sharp FO-DC500 operation manual Department Control, Programming Department Codes, 180, Until DEPT. Passcode is selected

Contents

FO-DC500/FO-DC600 Canada Automatic dialing Coverage Replacement cartridge FO-50ND Approx Letter paperResolution Memory size Power requirements Printing resolutionFull Dual Access Operating temperature Weight Power consumption FO-DC500 FO-DC600Dimensions FO-DC500 FO-DC600 Page Table of Contents Optional Settings 189 Problems and Solutions 207 Messages and Signals 214 Table of ContentsHousing 205 Replacing the Verification Stamp 206 205 Upper panel FAX1 / FAX 2 lights FO-DC600 only Resolution keyOn Line light printer option only Contrast key Rapid Dial Keys Symbol keyMiddle panel Rapid Key pad Counter key Life key Timer keyCover Sheet key MEM. Status key Duplex Scan key Lower panelJOB Status key Priority key UP and Down arrow keys Speed Dial keyMenu key COPY/HELP key About condensation Unpacking ChecklistPoints to keep in mind when setting up Connecting the power cord Connections Connecting the telephone line cord Connecting a telephone optional Attaching the ADF exit tray Attaching the received document tray Installing the Print Cartridges Press the cover release to open the print compartment cover Green Flip up the Rapid Key Twice Sharp FO-50ND toner cartridge When to replace the toner cartridgeWhen to replace the drum cartridge Sharp FO-47DR drum cartridge Print side up Loading Printing PaperLoading paper in the paper tray Loading paper in the paper cassette if installed Replace the received document tray Loading Printing Paper Then Entering Your Name and Fax NumberPress Until OWN Passcode SET is selected Press Enter Press twice to return to the date and time display Setting the Date and Time Until DATE&TIME SET is selected Press Enter to start the clock Daylight Saving Time Until DAY Light Saving is selected Speaker Volume AdjustmentPress or to select the desired volume level Press Speaker to turn off the speaker Has not been pressed Press the or to select the desired volume level. Make sureRinger Enter to confirm your selection Loading one page at a time Size and weightTransmittable Documents Maximum scanning area Other restrictions Loading the Document Adjusting the Resolution and Contrast Resolution Contrast Light Sending a Fax by Normal Dialing Using the Redial key Make sure that Destination Setting is selectedProgramming Auto-Dial Numbers Make sure that SET is Selected To clear a mistake, press To enter a space, pressTo change case, press Regular fax number. After making the selection, press Enter Chain Dialing for area and access codes Selection, and then press Enter Clearing auto-dial numbers Until Entry Mode is selectedEditing auto-dial numbers Press Menu and then Press Enter Dual Access Sending a Fax by Automatic Dialing Press the appropriate Rapid Key Rapid Key DialingLoad the documents Send Ready will appear in the display Not, press and then repeat Step Speed DialingFlip up the Rapid Key overlay If it is down Direct Keypad Dialing Correct, press Enter If it is not correct, press Beginning of the alphabet, or Z Searching for an auto-dial numberPress a to search from Search from the end Document will be automatically transmitted once Chain DialingIf the memory becomes full Connection is established Checking the status of the current job To cancel a fax transmission or receptionChecking and canceling stored transmission jobs Canceling a memory transmission by number Then press Enter Automatic redialing Memory Retransmission Creating a personal book Creating and Using Personal BooksUntil Book Entry Mode is selected in the display Press Enter . Make sure that SET is selected Press Enter to skip this step Press repeatedly to return to the date and time display Display, and then press Enter Using a personal bookPress Book Canceling an operation performed from a book Closing a book Select Clear Clearing a bookPress Then Cover Sheet Load the documents Transmission you do not have to press Overlay if it is downDial the receiving party and transmit the fax Batch Page Numbering Page Counter Dial the receiving machine and transmit the document Setting the reception mode Receiving Faxes When Receiving appears in the display, hang up Using Auto Reception ModeUsing Manual Reception Mode On the machine Substitute Reception to Memory Press or to scroll through the list of jobs Dual-line Option FO-DC600 only Entering your name and fax numbers SYM will appear in the display and then the letter key Press until you return to the date and time display Selecting the lineEnter the fax number maximum of 20 digits of Line Menu Mode 1LINE Setting Mode 2LISTING Mode 3ENTRY Mode Until the desired setting is selected Verification Stamp Option System requirements Installing the PC-Fax driver in your computerPC Fax Function Requires the FO-LN1 Option Using the PC-Fax function Network Scanner Option Introduction Steps required for setup Permanent IP address Dhcp server Subnet mask Gateway Setting the IP Address Enter the IP gateway. When finished, press Press . When finished, press EnterEnter the IP subnet mask. When finished, press If you are entering a permanent IP Press To select YES and then press Initializing the network interface boardThen press Wait Printing out the Network Settings Press or to select the list that you wish to print, and then Mail server and DNS server Mail Server and DNS Server SettingsAccessing the Web page in the machine Setting Passwords Network Scanning and Sender E-mail settings Storing Network Scanning Destinations Storing destinations in the Web Creating personal books in the Web Information on using Scan to DesktopScan to FTP Hyperlink Scan to E-mail Setup Until Scan to E-MAIL SET-UP is selected Press the letter keys to enter the sender’s name see Step Time display Press the letter keys to enter your e-mail address see StepRepeatedly to return to the date Scan to E-mail Using the E-mail Key Press e-mail Enter . Change the selected option as follows When you have finished changing Options, press or to selectPress Enter If you wish to enter a message, your Press Enter . The document is scanned and transmitted Sending an Image Using a Rapid Key or Speed Dial NumberSending an image using a Rapid Key Sending an Image Using a Rapid Key or Speed Dial Number Press Enter to begin scanning and transmission Sending an image using a Speed Dial number Sending an Image Using a Rapid Key or Speed Dial Number Entry Mode 01DESTINATION Setting Than three digits, press Complete the entry Press to select E-MAIL Return to to program another number, or press Editing a Rapid Key or Speed Dial numberClearing a Rapid Key or Speed Dial number Repeatedly Sharpdesk Desktop Document Management Software Installing the Network Scanner SoftwareSoftware Programs Network Scanner Tool Installing Acrobat Reader Users Guides for Software Programs Installing the software programs Setting up Network Scanner Tool 100 101 Uninstalling a program 102 Inbound Routing 103 104 Then To select 105 Activate Later and press Enter Deleting a set106 Enter the 2-digit number of the set that you wish to delete Activating or deactivating a set107 Press Enter . and then 108 Printing forwarded faxesFile format Later and press Enter Setting the IP address of the machine 109 110 Installing the Printer DriverPrinting out the IP address of the printer Windows 2000 Server Network types111 112 113 114 115 116 Windows NT Server 117 118 Using the Integrated Installer 119 120 Select Network Printer and click Next Using Add Printer121 Printer Driver Path Windows NT Peer to Peer Network Installing the Printer DriverWindows 2000/XP 122 Windows 98/Me 123 Printer Status Monitor and Printer Administration Utility 124 Click on Print Test Printing a Test Page from Your Computer125 126 Setting Up Status and Alert MessagesSetting up status and alert messaging 127 Printing from a Computer 128 Canceling a print job 129 Opening the printer driver from the Start menu Opening the Printer DriverOpening the printer driver from an application 130 Printer Driver Settings Paper tab Copies Paper SourceScaling Collate at Printer Details of N-up Layout tabBorderline Watermark Quality tab Options tab 136 Load the document Originals Not sorted Multi Copy Checking and canceling copy jobs in memory137 Press Enter to begin copying 138 139 Select the destinations using any of the following methodsBroadcasting Load the document s 140 Once Transmission will begin Broadcasting using a Group Key141 Seconds after pressing the Group Key 142 Select Group Entry ModeStoring destinations in Group Keys Then press Enter To clear a Group Key, select Clear 143Make sure that SET is selected If you are clearing a Group Key Press it and go to Step Editing a group 144 145 Confidential OperationsConfidential transmission Press Z Enter a Speed Dial number if you enter less than Confidential reception146 Digits, press Programming the confidential passcode 147 Clearing a passcode 148 Printing out received documents 149 150 PollingPolling others 151 Serial Polling using a Group KeyBeing polled Memory polling Press Enter . Reception will begin 152 Display and then press Enter Unlimited number of times, and then press Clearing a document153 Selected and then press 154 Polling SecurityTurning Polling Security on and off 155 Until Passcode Setting is selectedStoring and clearing fax numbers for polling permission To clear a number, select Clear Press 156 Until System # Mode is selectedProgramming and clearing a System number Press Enter , and go to Step 157 Until ID # Mode is selectedStoring and clearing ID numbers for polling permission Press Make sure that SET is 158 Timer OperationsInitial procedure Press or to select the desired operation and then press 159 Transmission Send ModeGo to the specific procedure for your operation see Following pages To complete the entry Broadcasting160 161 162 PollingSerial Polling Overlay if it is down and then or to select Clear Canceling a timer operation163 Clearing a Batch Key Batch TransmissionProgramming a Batch Key Storing documents for transmission Assigned to your document will appear Canceling a document stored for batch transmission165 Enter the 3-digit message number assigned to the document 166 Entering and Using ProgramsMode is selected and press Make sure that Program Entry 167 Programmed This is not possible if you included a timer setting or are 168 If you want the document to be sent through memory, press This is not possible if you included a timer setting169 170 171 Batch transmission 172 173 Entry Mode is selectedClearing a Program Key Make sure that Program 174 Press the Program Key that you want to clear 175 Using a Program KeyCanceling a programmed timer operation Press the Program Key Duplex Scanning for Two-sided Documents 176 177 Print HoldProgramming the Print Hold code Until Print Hold Code SET is 178 Turning on the Print Hold functionPrinting received faxes Clearing the Print Hold code 179 180 Department ControlProgramming Department Codes Until DEPT. Passcode is selected 181 Make sure that SET is selected and then press Enter Accessing the machine 182 Until Store Junk FAX # is selected Blocking Reception of Unwanted Faxes183 184 Direct billing code entry Using Department ControlTelephone Billing 185 186 Press Enter , 2 Distinctive Ring187 188 189 Display. To return to the date and time display, press twice Optional Settings 190 Setting 07 Recall Interval Setting 05 Transaction Report Print SelectionSetting 06 Recall Times Setting 08 Security Selection 192 Setting 16 Cassette Selection Setting 14 Receive ReduceSetting 15 Image Memory Print 193 Setting 19 Power Save Mode Setting 17 Retransmission TimesSetting 18 Retransmission Interval 194 195 Setting 27 Department Code Digits Setting 25 Beep LengthSetting 26 Telephone Billing Code 196 Setting 30 Default Copy Resolution Setting 28 Distinctive RingSetting 29 Verification Stamp Setting 31 Separate Mode 198 Setting 32 Backlight SettingSetting 37 FAX Transfer Setting 38 Print Hold 199 Selected, press Enter Activity Report List200 201 Explanation of headings Destination List List Timer List ListPasscode List List 202 Batch Transmission List List Optional Setting List ListProgram and Group List List Department Usage List List 204 Fax Transfer List ListTransaction Report Open the operation panel Cleaning the Scanning Glass and RollersHousing Replacing the Verification Stamp Troubleshooting Problem Solution Dialing and transmission problems 208 Reception and copying problems 209 General problems 210 Network interface board problems 211 212 Network scanner problems 213 Messages and Signals 215 Press Stop KEY Error Code Description of the Error 216 Clearing Paper Jams Clearing a jammed document Clearing jammed printing paper 218 219 Replace the drum cartridge Make sure the drum cartridge is FCC Regulatory Information A R P 221 Material Safety Data Sheet 2/3 222 Material Safety Data Sheet 3/3 223 Quick Reference Guide 224 Guía DE Referencia Rápida 225 Guide DE Référence Rapide 226 Index 227 Index 228 229 Page Page Page Page Sharp Corporation