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Sharp FO-DC500 operation manual

Models: FO-DC500

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Page 166

Batch Transmission

Batch Transmission

Batch transmission allows you to store multiple fax jobs in memory for automatic transmission to one destination at a set time. If you often send faxes to a particular destination, this function helps reduce telephone costs by allowing you to conveniently send multiple faxes on one connection.

Note: If the telephone billing function is turned on, the batch transmission function cannot be used.

Programming a Batch Key

To perform a batch transmission, you must first program the number of the receiving machine and the time of transmission into a Batch Key. Any Rapid Key which has not already been programmed can be used as a Batch Key.

If you specify a day-of-the-week in your program, the transmission will be performed every week on that day. If you do not specify a day-of-the-week, the transmission will be performed every day.

To program a Batch Key, follow the procedure for entering programs explained in Entering and Using Programs on page 166. In Step 10 of the initial procedure, select “Batch transmission”.

Clearing a Batch Key

To clear a Batch Key, follow the procedure on page 173.

Storing documents for transmission

Follow the steps below to store a document under a Batch Key for transmission. When you store the document, it is given a message number to distinguish it from other jobs stored in the same batch.

♦ If no jobs have been stored under a Batch Key when the time for transmission arrives, transmission will not take place.

1 Load the document (s).

• SEND READY will appear in the display.

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Sharp FO-DC500 operation manual

Contents

FO-DC500/FO-DC600 Canada Automatic dialing Coverage Replacement cartridge FO-50ND Approx Letter paperResolution Memory sizePower requirements Printing resolutionFull Dual Access Operating temperatureDimensions FO-DC500 FO-DC600 Power consumption FO-DC500 FO-DC600Weight Page Table of Contents Optional Settings 189 Problems and Solutions 207 Messages and Signals 214 Table of ContentsHousing 205 Replacing the Verification Stamp 206 205Upper panel FAX1 / FAX 2 lights FO-DC600 only Resolution keyOn Line light printer option only Contrast keyRapid Dial Keys Symbol keyMiddle panel Rapid Key pad Counter keyLife key Timer keyCover Sheet key MEM. Status keyDuplex Scan key Lower panelJOB Status key Priority keyUP and Down arrow keys Speed Dial keyMenu key COPY/HELP keyPoints to keep in mind when setting up Unpacking ChecklistAbout condensation Connecting the power cord ConnectionsConnecting the telephone line cord Connecting a telephone optionalAttaching the ADF exit tray Attaching the received document trayInstalling the Print Cartridges Press the cover release to open the print compartment coverGreen Flip up the Rapid Key TwiceSharp FO-50ND toner cartridge When to replace the toner cartridgeWhen to replace the drum cartridge Sharp FO-47DR drum cartridgeLoading paper in the paper tray Loading Printing PaperPrint side up Loading paper in the paper cassette if installed Replace the received document trayLoading Printing Paper Then Entering Your Name and Fax NumberPress Until OWN Passcode SET is selectedPress Enter Press twice to return to the date and time displaySetting the Date and Time Until DATE&TIME SET is selectedPress Enter to start the clock Daylight Saving Time Until DAY Light Saving is selectedSpeaker Volume AdjustmentPress or to select the desired volume level Press Speaker to turn off the speakerHas not been pressed Press the or to select the desired volume level. Make sureRinger Enter to confirm your selectionTransmittable Documents Size and weightLoading one page at a time Maximum scanning area Other restrictionsLoading the Document Adjusting the Resolution and Contrast ResolutionContrast LightSending a Fax by Normal Dialing Using the Redial key Programming Auto-Dial Numbers Destination Setting is selectedMake sure that Make sure that SET is SelectedTo clear a mistake, press To enter a space, pressTo change case, press Regular fax number. After making the selection, press EnterChain Dialing for area and access codes Selection, and then press EnterClearing auto-dial numbers Until Entry Mode is selectedEditing auto-dial numbers Press Menu and thenPress Enter Dual Access Sending a Fax by Automatic DialingLoad the documents Send Ready will appear in the display Rapid Key DialingPress the appropriate Rapid Key Flip up the Rapid Key overlay If it is down Speed DialingNot, press and then repeat Step Direct Keypad Dialing Correct, press Enter If it is not correct, pressBeginning of the alphabet, or Z Searching for an auto-dial numberPress a to search from Search from the endDocument will be automatically transmitted once Chain DialingIf the memory becomes full Connection is establishedChecking and canceling stored transmission jobs To cancel a fax transmission or receptionChecking the status of the current job Canceling a memory transmission by number Then press EnterAutomatic redialing Memory RetransmissionCreating a personal book Creating and Using Personal BooksUntil Book Entry Mode is selected in the display Press Enter . Make sure that SET is selectedPress Enter to skip this step Press repeatedly to return to the date and time display Press Book Using a personal bookDisplay, and then press Enter Canceling an operation performed from a book Closing a bookPress Then Clearing a bookSelect Clear Cover Sheet Load the documentsDial the receiving party and transmit the fax Overlay if it is downTransmission you do not have to press Batch Page Numbering Page Counter Dial the receiving machine and transmit the documentSetting the reception mode Receiving FaxesWhen Receiving appears in the display, hang up Using Auto Reception ModeUsing Manual Reception Mode On the machineSubstitute Reception to Memory Press or to scroll through the list of jobsDual-line Option FO-DC600 only Entering your name and fax numbersSYM will appear in the display and then the letter key Enter the fax number maximum of 20 digits of Line Selecting the linePress until you return to the date and time display Menu Mode 1LINE Setting Mode 2LISTING Mode 3ENTRY Mode Until the desired setting is selected Verification Stamp OptionPC Fax Function Requires the FO-LN1 Option Installing the PC-Fax driver in your computerSystem requirements Using the PC-Fax function Network Scanner Option IntroductionSteps required for setup Permanent IP address Dhcp server Subnet mask GatewaySetting the IP Address Enter the IP gateway. When finished, press Press . When finished, press EnterEnter the IP subnet mask. When finished, press If you are entering a permanent IPPress To select YES and then press Initializing the network interface boardThen press WaitPrinting out the Network Settings Press or to select the list that you wish to print, and thenAccessing the Web page in the machine Mail Server and DNS Server SettingsMail server and DNS server Setting Passwords Network Scanning and Sender E-mail settingsStoring Network Scanning Destinations Storing destinations in the Web Scan to FTP Hyperlink Information on using Scan to DesktopCreating personal books in the Web Scan to E-mail Setup Until Scan to E-MAIL SET-UP is selectedPress the letter keys to enter the sender’s name see Step Repeatedly to return to the date Press the letter keys to enter your e-mail address see StepTime display Scan to E-mail Using the E-mail Key Press e-mailPress Enter If you wish to enter a message, your When you have finished changing Options, press or to selectEnter . Change the selected option as follows Sending an image using a Rapid Key Sending an Image Using a Rapid Key or Speed Dial NumberPress Enter . The document is scanned and transmitted Sending an Image Using a Rapid Key or Speed Dial Number Press Enter to begin scanning and transmissionSending an image using a Speed Dial number Sending an Image Using a Rapid Key or Speed Dial Number Entry Mode 01DESTINATION Setting Than three digits, press Complete the entry Press to select E-MAILReturn to to program another number, or press Editing a Rapid Key or Speed Dial numberClearing a Rapid Key or Speed Dial number RepeatedlySharpdesk Desktop Document Management Software Installing the Network Scanner SoftwareSoftware Programs Network Scanner ToolInstalling Acrobat Reader Users Guides for Software ProgramsInstalling the software programs Setting up Network Scanner Tool 100 101 Uninstalling a program 102Inbound Routing 103104 Then To select105 106 Deleting a setActivate Later and press Enter Enter the 2-digit number of the set that you wish to delete Activating or deactivating a set107 Press Enter . and then108 Printing forwarded faxesFile format Later and press EnterSetting the IP address of the machine 109Printing out the IP address of the printer Installing the Printer Driver110 111 Network typesWindows 2000 Server 112 113 114 115 116 Windows NT Server117 118 Using the Integrated Installer 119120 Select Network Printer and click Next Using Add Printer121 Printer Driver PathWindows NT Peer to Peer Network Installing the Printer DriverWindows 2000/XP 122Windows 98/Me 123Printer Status Monitor and Printer Administration Utility 124125 Printing a Test Page from Your ComputerClick on Print Test Setting up status and alert messaging Setting Up Status and Alert Messages126 127 Printing from a Computer 128Canceling a print job 129Opening the printer driver from the Start menu Opening the Printer DriverOpening the printer driver from an application 130Printer Driver Settings Paper tabCopies Paper SourceScaling Collate at PrinterDetails of N-up Layout tabBorderline WatermarkQuality tab Options tab 136 Load the documentOriginals Not sorted Multi Copy Checking and canceling copy jobs in memory137 Press Enter to begin copying138 139 Select the destinations using any of the following methodsBroadcasting Load the document s140 OnceTransmission will begin Broadcasting using a Group Key141 Seconds after pressing the Group KeyStoring destinations in Group Keys Select Group Entry Mode142 Then press Enter To clear a Group Key, select Clear 143Make sure that SET is selected If you are clearing a Group Key Press it and go to StepEditing a group 144145 Confidential OperationsConfidential transmission Press ZEnter a Speed Dial number if you enter less than Confidential reception146 Digits, pressProgramming the confidential passcode 147Clearing a passcode 148Printing out received documents 149Polling others Polling150 151 Serial Polling using a Group KeyBeing polled Memory polling Press Enter . Reception will begin152 Display and then press EnterUnlimited number of times, and then press Clearing a document153 Selected and then pressTurning Polling Security on and off Polling Security154 155 Until Passcode Setting is selectedStoring and clearing fax numbers for polling permission To clear a number, select Clear Press156 Until System # Mode is selectedProgramming and clearing a System number Press Enter , and go to Step157 Until ID # Mode is selectedStoring and clearing ID numbers for polling permission Press Make sure that SET is158 Timer OperationsInitial procedure Press or to select the desired operation and then press159 Transmission Send ModeGo to the specific procedure for your operation see Following pages160 BroadcastingTo complete the entry 161 Serial Polling Polling162 163 Canceling a timer operationOverlay if it is down and then or to select Clear Clearing a Batch Key Batch TransmissionProgramming a Batch Key Storing documents for transmissionAssigned to your document will appear Canceling a document stored for batch transmission165 Enter the 3-digit message number assigned to the document166 Entering and Using ProgramsMode is selected and press Make sure that Program Entry167 ProgrammedThis is not possible if you included a timer setting or are 168169 This is not possible if you included a timer settingIf you want the document to be sent through memory, press 170 171 Batch transmission 172173 Entry Mode is selectedClearing a Program Key Make sure that Program174 Press the Program Key that you want to clear175 Using a Program KeyCanceling a programmed timer operation Press the Program KeyDuplex Scanning for Two-sided Documents 176177 Print HoldProgramming the Print Hold code Until Print Hold Code SET isPrinting received faxes Turning on the Print Hold function178 Clearing the Print Hold code 179180 Department ControlProgramming Department Codes Until DEPT. Passcode is selected181 Make sure that SET is selected and then press EnterAccessing the machine 182183 Blocking Reception of Unwanted FaxesUntil Store Junk FAX # is selected 184 Direct billing code entry Using Department ControlTelephone Billing 185186 187 Distinctive RingPress Enter , 2 188 189 Display. To return to the date and time display, press twiceOptional Settings 190Setting 07 Recall Interval Setting 05 Transaction Report Print SelectionSetting 06 Recall Times Setting 08 Security Selection192 Setting 16 Cassette Selection Setting 14 Receive ReduceSetting 15 Image Memory Print 193Setting 19 Power Save Mode Setting 17 Retransmission TimesSetting 18 Retransmission Interval 194195 Setting 27 Department Code Digits Setting 25 Beep LengthSetting 26 Telephone Billing Code 196Setting 30 Default Copy Resolution Setting 28 Distinctive RingSetting 29 Verification Stamp Setting 31 Separate ModeSetting 37 FAX Transfer Setting 32 Backlight Setting198 Setting 38 Print Hold 199200 Activity Report ListSelected, press Enter 201 Explanation of headingsDestination List List Timer List ListPasscode List List 202Batch Transmission List List Optional Setting List ListProgram and Group List List Department Usage List ListTransaction Report Fax Transfer List List204 Housing Cleaning the Scanning Glass and RollersOpen the operation panel Replacing the Verification Stamp Troubleshooting Problem SolutionDialing and transmission problems 208Reception and copying problems 209General problems 210Network interface board problems 211212 Network scanner problems 213Messages and Signals 215 Press Stop KEYError Code Description of the Error 216Clearing Paper Jams Clearing a jammed documentClearing jammed printing paper 218219 Replace the drum cartridge Make sure the drum cartridge isFCC Regulatory Information A R P 221Material Safety Data Sheet 2/3 222Material Safety Data Sheet 3/3 223Quick Reference Guide 224Guía DE Referencia Rápida 225Guide DE Référence Rapide 226Index 227Index 228229 Page Page Page Page Sharp Corporation