Sharp FO-DC500 operation manual Inbound Routing, 103

Inbound Routing

Inbound Routing

When the network scanner option is installed, you can have incoming faxes from specified senders (or all senders) automatically converted to e-mail and sent to designated e-mail recipients.

♦This function provides a convenient means of forwarding received faxes to someone who is out of the office.

♦The function can also be used to send copies of all received faxes to an administrator for centralized document storage.

Entering sets of sender’s numbers and forwarding e-mail addresses

To use the Inbound Routing function, you must store one or more sets of sender’s fax numbers and forwarding e-mail addresses. Each set correlates a particular sender’s number (or numbers) with a particular forwarding e-mail address (or addresses). Up to 41 sets can be stored. To be used, a stored set must be activated.

♦When a fax is received from one of the sender’s fax numbers in an activated set, the fax is converted to e-mail and sent to each of the forwarding e-mail addresses in that set. When multiple sets are stored, the machine checks each activated set and forwards the fax as appropriate.

♦You can also configure one set to have all received faxes forwarded to the e-mail addresses in the set. For example, to have all received faxes forwarded by e-mail to an administrator for centralized storage, select “TRANSFER ALL” in Step 7 of the following procedure and store the e-mail address of the administrator as the forwarding address. Note that only one set can be configured to have all received faxes forwarded.

♦To store a set that uses e-mail addresses in a personal book as forwarding addresses, open the book before storing the set.

3. Network Scanner

1 Press MENU and then or

until ENTRY MODE is selected in the display.

Display:

MENU MODE 1:RECEIVE MODE 2:LISTING MODE 3:ENTRY MODE

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