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Xerox 421 manual Setup of individual Department Codes, Modify current codes

Models: 421

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Page 167

Use the scroll key to select [Department code], and then press [Enter].

Setup of individual Department Codes

Machine defaults

01.Paper trays

02.Timers

03.Interrupt key

04.Speaker volume

05.Department code

Machine Defaults & Setups

Select [On] and press [Enter] to access the setup screens.

Select [Modify current codes] to setup new Department Codes or modify existing

codes.

Press [Enter].

Department codes

1.On

2.Off

Department codes

1.Modify current codes

2.Delete all codes

3. Print all codes

NOTE: If you entered the Master Code to gain access to the machine, you will not have to enter it again here.

Enter the 5 digit Master Code using the numeric keypad and press [Enter].

If the code is correct, access to the Department Code setup screens is provided.

Master code

Enter master code :

WorkCentre Pro 421 User Guide

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Image 167

Xerox 421 manual Setup of individual Department Codes, Modify current codes, Delete all codes Print all codes

Contents

WorkCentre Pro AL7 1HE England Table of Contents Print CopyMaintaining the Product Basic TroubleshootingMachine Defaults & Setups Index Index-i Appendix a Safety NotesTable of Contents-viii About This Guide Finding Information in the User Guide About This Guide Customer Support Portrait ConventionsOrientation Image OrientationShort Edge Feed SEF Feed OrientationLong Edge Feed LEF LEF OrientationQuick Pathway Bracket Text TypefaceItalic Typeface Hints Related Information Sources WorkCentre Pro 421 User Guide Product Overview Ready to copy Using Department CodesAdded Features System OverviewOutput Collated 100% Enter department codePaper Auto WorkCentre Pro 421E Identifying the Machine Configurations and ComponentsWorkCentre Pro 421DE WorkCentre Pro 421DEi European Product WorkCentre Pro 421DEi North American Product WorkCentre Pro 421Pi Components Optional Additional Memory Bypass TrayControl Panel Components and Function Keys Description Function PC LED Powering Off Power ON/OFFPowering On Power Save Sleep Mode Energy Saver Standby ModeMachine Status FeaturesModes Machine status Features KeyDefault settings Machine Status KeyMachine Status Options WorkCentre Pro 421 User Guide Paper Supply Standard FeaturesLighten/Darken Reduce/EnlargeLoad the Originals Copying ProcedureIf necessary, adjust the sliding guides to the paper size Document Glass Ready to copy Press the Features KeySelect the Copy Features Enter the Quantity Select original size Press StartReady to copy Using Job InterruptLighten/Darken Options Standard Copy FeaturesLighten/Darken Lighten/ Auto Darken Manual Toner SaverReduce/Enlarge Options Reduce/ 100% Enlarge Auto% Preset% Variable% Whole ImageReduce/Enlarge WorkCentre Pro 421 User Guide Supply 11x17 Auto Paper Paper SupplyPaper 5x11Original Type Options Original TypeSided Added FeaturesSided Collated/Offset Uncollated OutputOutput CollatedMaking Collated Sets from the Document Glass Pre ss start to res umeDone Press start to res ume Scan next original Sided Options SidedOn Both pages On Binder Erase Bound OriginalBound Original OffBound Original Options Image Shift Options Image ShiftImage Shift Left Margin Right MarginEdge Erase Options Edge EraseEdge Erase Up Options Booklet Booklet Off BookletSided Bound Original Off Image Shift Edge Erase Annotation Options AnnotationAnnotation Number # # + Date & TimeBuild Job Build JobScanning 001 Change current settingsScanning into memory 5x11End build job SettingLighten/Darken Auto Edge Erase Off To Store a Job Stored JobStored Job StoreStore RetrieveTo Retrieve a Stored Job RetrievePaper Type Options Transparency HeavyweightPaper Type Bypass Tray Only Paper TypePrinting accepted Menu MapMenu map Menu mapCopy defaults Changing Copy DefaultsDefault settings Reduce/Enlarge Copy defaultsCopy Defaults Copy Default Option Settings Description Reduce/EnlargeCopy Default Option Settings Description Sides Imaged Print Xerox GDI Print Driver Printing ProcedurePrint Drivers Xerox Network Print DriversPC requirements are shown below Select Print Create the DocumentSelect the Printer Driver Features Print the Job Job exceeds memory...wait Retrieve the Print JobJob processing...wait Managing Print Jobs Accessing Printer DefaultsMachine defaults Copy defaults Printer defaultsForce feed Form feed Printer defaultsCancel current job? Cancel current jobForce feed Setting up Force FeedCancel current job Form feed Cancel current job Force feedForced form feed? Forcing a Form FeedAuto Start Using Job InterruptControl Options Printer Driver FeaturesFile-Exit ContentsSearch BackInstallable Options Printer ConfigurationMemory MB Copies Paper/OutputOffset Function Type Select PaperSize Paper Tray Collation Sided PrintingOutput Destination Image OrientationNormal LayoutMultiple-up Multiple-upGrayscale Image OptionsTrue Type Fonts Graphics ResolutionPrint Quality Overlays OverlaysPrint Overlay Creation Status Selected Overlay StatusFonts Installed FontsStatus Add FontsCopy Fonts to New Port Print Font ListingWatermark WatermarksAngle ContentPosition from center AboutMachine status Changing Printer DefaultsForm feed Printer DefaultsForce feed Detect paper mismatch Printer Default Option Settings Description Test printRestore factory settings Maintaining the Product Cleaning the WorkCentre Pro CleaningDocument Feeder and Output Tray Document Glass and Constant Velocity Transport GlassControl Panel, Keyboard, LCD Display Transfer Corotron Wire Shoulders WorkCentre Pro 421 User Guide Transfer Corotron Wire casing Supplies Telephone Number Ordering SuppliesCustomer Part Number Replaceable Unit Europe Replacing the Toner Cartridge Customer Replaceable UnitsWorkCentre Pro 421 User Guide Maintaining the Product WorkCentre Pro 421 User Guide Close the Front Cover Replacing the Drum Cartridge Maintaining the Product WorkCentre Pro 421 User Guide Remove the new Drum Cartridge from the box Front Back Right WorkCentre Pro 421 User Guide Maintaining the Product WorkCentre Pro 421 User Guide Maintaining the Product WorkCentre Pro 421 User Guide Replacing the Ozone Filter Loading the Paper Trays Loading PaperMaintaining the Product WorkCentre Pro 421 User Guide Maintaining the Product Select paper size Machine defaultsPaper trays Paper tray sizeTray is now set up correctly and ready to use Loading the Bypass Tray Basic Troubleshooting Jam Clearance Access AreasExample of Paper Jam TroubleshootingPreventing Paper Jams Clear paper jam Close side coverExample of Document Feeder ADF/DADF Jam Customer Support Telephone Number Calling for ServiceDisplaying Error Codes Error Message Description and Corrective Action Error Messages and CodesError Messages Error Message Description and Corrective Action Service Error CodesADU Basic Image Quality Problems Machine Defaults & Setups Machine status Changing Machine DefaultsAuto paper Default paper trayDefault paper tray Paper TraysPaper tray size Time out TimersTimers Timers120 Standby ModeStandby mode Sleep mode Standby mode 240min 1minSleep Mode Time out Standby modeSleep Mode 240min 3min Interrupt key EnableInterrupt Key Interrupt keySpeaker volume Speaker VolumeSpeaker volume Alarm volumeDepartment Codes Department code Setup of the Master Department CodeDepartment codes Master codeDelete all codes Print all codes Setup of individual Department CodesModify current codes Enter master code 1 or Enter department code Department number Enter master codeModifying and Deleting Department Codes Department number Deleted Department number Unavailable. Already assignedDelete Modify RetainDelete Modify DeleteModify Department number Enter department codeEnter department code Using Department CodesPrint report Default settingsPrinting Reports Department code Settings reportDepartment Code Report Print reportSettings Report Settings report Settings reportTo Print the Settings Report Initial setup Changing the Initial SetupDefault settings Print report Date & Time Initial SetupSetting Date & TimeHour Time formatTime Format Time formatMonth Format Date formatDate Format Date formatName Month formatNumeric Inches LocalizationLocalization LocalizationEnglish LanguageLanguage LanguageMachine serial number Machine Serial NumberMachine serial number Customer support Customer SupportCustomer support Customer support numberXerox supply number Xerox supply numberXerox Supply Number Network NetworkMenu Map Default settings Print report Initial setupSelf test Self TestAutomatic Test Self testIndividual test Auto testIndividual Test Individual testPrint test result PrintTest ResultPrint test Auto test Individual test800 Customer Support Number34300021932 Machine Serial NumberXerox supply number Total print counter Machine revisions Total print counter Machine revisions Xerox Supply Number3980 Total Print CounterTotal print counter Total print counterMachine revisions Machine RevisionsMachine revisions Appendix a Safety Notes WorkCentre Pro 421 User Guide Agency Semko Safety StandardsAL7 1HE Regulatory InformationAppendix a Safety Notes Electricity at Work Regulations UK only Laser SafetyQuestion Is the Xerox equipment in my premises safe? Question What is the Electricity at Work Regulation?Question Is Xerox equipment safe? Question I require records of all tests Certification to 1999/5/EC Data Coupler Information FCC RegulationsSend Header Requirements Appendix a Safety Notes WorkCentre Pro 421 User Guide Canadian Certification Energy Star Environmental ComplianceAppendix B Specifications Accessibility Machine SpecificationsHardware Configuration Machine WeightEurope Americas Copy SpeedCopy Magnifications Warm-up TimeBypass Tray Automatic Document Feeder Duplex Automatic Document FeederApproved Media Trays 1For Use in Bypass Tray Only Electrical SpecificationsCentre Tray GDI Print Driver Numerics IndexIndex-ii Index-iii Index-iv Index-v Index-vi Index-vii Index-viii