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Xerox 421 manual Modifying and Deleting Department Codes

Models: 421

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Use the scroll key to select [Department code], and then press [Enter].

Select [On] and press [Enter] to access the setup screens.

Select [Modify current codes]

to modify existing codes.

Press [Enter].

Modifying and Deleting Department Codes

Machine defaults

01.Paper trays

02.Timers

03. Interrupt key

04.Speaker volume

05.Department code

Department codes

1.On

2.Off

Department codes

1.Modify current codes

2.Delete all codes

3. Print all codes

Machine Defaults & Setups

Enter the 5 digit Master Code using the numeric keypad and press [Enter].

If the code is correct, access to the Department Code setup screens is provided.

NOTE: If you entered the Master Code to gain access to the machine, you will not have to enter it again here.

Master code

Enter master code :

WorkCentre Pro 421 User Guide

7-15

Image 169

Xerox 421 manual Modifying and Deleting Department Codes

Contents

WorkCentre Pro AL7 1HE England Table of Contents Print CopyMaintaining the Product Basic TroubleshootingMachine Defaults & Setups Index Index-i Appendix a Safety NotesTable of Contents-viii About This Guide Finding Information in the User Guide About This Guide Customer Support Orientation ConventionsImage Orientation PortraitLong Edge Feed LEF Feed OrientationLEF Orientation Short Edge Feed SEFItalic Typeface Bracket Text TypefaceQuick Pathway Hints Related Information Sources WorkCentre Pro 421 User Guide Product Overview Added Features Using Department CodesSystem Overview Ready to copyPaper Auto Enter department codeOutput Collated 100% WorkCentre Pro 421E Identifying the Machine Configurations and ComponentsWorkCentre Pro 421DE WorkCentre Pro 421DEi European Product WorkCentre Pro 421DEi North American Product WorkCentre Pro 421Pi Components Optional Additional Memory Bypass TrayControl Panel Components and Function Keys Description Function PC LED Powering On Power ON/OFFPowering Off Power Save Sleep Mode Energy Saver Standby ModeModes FeaturesMachine Status Default settings Features KeyMachine Status Key Machine statusMachine Status Options WorkCentre Pro 421 User Guide Lighten/Darken Standard FeaturesReduce/Enlarge Paper SupplyLoad the Originals Copying ProcedureIf necessary, adjust the sliding guides to the paper size Document Glass Press the Features Key Select the Copy Features Enter the Quantity Select original size Press StartUsing Job Interrupt Lighten/Darken Standard Copy FeaturesLighten/ Auto Darken Manual Toner Saver Lighten/Darken OptionsReduce/Enlarge Reduce/ 100% Enlarge Auto% Preset% Variable% Whole ImageReduce/Enlarge Options WorkCentre Pro 421 User Guide Paper Paper Supply5x11 Supply 11x17 Auto PaperOriginal Type Options Original TypeSided Added FeaturesSided Output OutputCollated Collated/Offset UncollatedDone Press start to res ume Scan next original Pre ss start to res umeMaking Collated Sets from the Document Glass Sided Options SidedBound Original Bound OriginalOff On Both pages On Binder EraseBound Original Options Image Shift Image ShiftLeft Margin Right Margin Image Shift OptionsEdge Erase Edge EraseEdge Erase Options Up Options Booklet Sided Bound Original Off Image Shift Edge Erase BookletBooklet Off Annotation AnnotationNumber # # + Date & Time Annotation OptionsBuild Job Build JobScanning into memory Change current settings5x11 Scanning 001Lighten/Darken Auto Edge Erase Off SettingEnd build job Stored Job Stored JobStore To Store a JobTo Retrieve a Stored Job RetrieveRetrieve StorePaper Type Bypass Tray Only Transparency HeavyweightPaper Type Paper Type OptionsMenu map Menu MapMenu map Printing acceptedDefault settings Changing Copy DefaultsCopy defaults Copy Defaults Copy defaultsCopy Default Option Settings Description Reduce/Enlarge Reduce/EnlargeCopy Default Option Settings Description Sides Imaged Print Print Drivers Printing ProcedureXerox Network Print Drivers Xerox GDI Print DriverPC requirements are shown below Select Print Create the DocumentSelect the Printer Driver Features Print the Job Job processing...wait Retrieve the Print JobJob exceeds memory...wait Machine defaults Copy defaults Accessing Printer DefaultsPrinter defaults Managing Print JobsCancel current job? Printer defaultsCancel current job Force feed Form feedCancel current job Setting up Force FeedForce feed Forced form feed? Cancel current job Force feedForcing a Form Feed Form feedAuto Start Control Options Printer Driver FeaturesSearch ContentsBack File-ExitInstallable Options Printer ConfigurationMemory MB Offset Function Paper/OutputCopies Size Select PaperType Paper Tray Collation Sided PrintingOutput Destination Normal LayoutMultiple-up Multiple-upGrayscale Image OptionsTrue Type Fonts Graphics ResolutionPrint Quality Overlays OverlaysPrint Overlay Creation Status Selected Overlay StatusFonts Installed FontsCopy Fonts to New Port Add FontsPrint Font Listing StatusWatermark WatermarksAngle ContentPosition from center AboutChanging Printer Defaults Force feed Printer DefaultsForm feed Restore factory settings Printer Default Option Settings Description Test printDetect paper mismatch Maintaining the Product Cleaning the WorkCentre Pro CleaningControl Panel, Keyboard, LCD Display Document Glass and Constant Velocity Transport GlassDocument Feeder and Output Tray Transfer Corotron Wire Shoulders WorkCentre Pro 421 User Guide Transfer Corotron Wire casing Customer Part Number Replaceable Unit Europe Ordering SuppliesSupplies Telephone Number Replacing the Toner Cartridge Customer Replaceable UnitsWorkCentre Pro 421 User Guide Maintaining the Product WorkCentre Pro 421 User Guide Close the Front Cover Replacing the Drum Cartridge Maintaining the Product WorkCentre Pro 421 User Guide Remove the new Drum Cartridge from the box Front Back Right WorkCentre Pro 421 User Guide Maintaining the Product WorkCentre Pro 421 User Guide Maintaining the Product WorkCentre Pro 421 User Guide Replacing the Ozone Filter Loading the Paper Trays Loading PaperMaintaining the Product WorkCentre Pro 421 User Guide Maintaining the Product Paper trays Machine defaultsPaper tray size Select paper sizeTray is now set up correctly and ready to use Loading the Bypass Tray Basic Troubleshooting Jam Clearance Access AreasExample of Paper Jam TroubleshootingPreventing Paper Jams Clear paper jam Close side coverExample of Document Feeder ADF/DADF Jam Displaying Error Codes Calling for ServiceCustomer Support Telephone Number Error Messages Error Messages and CodesError Message Description and Corrective Action Error Message Description and Corrective Action Service Error CodesADU Basic Image Quality Problems Machine Defaults & Setups Changing Machine Defaults Default paper tray Default paper trayPaper Trays Auto paperPaper tray size Timers TimersTimers Time outStandby mode Standby Mode120 Sleep Mode Standby mode 240min 1minTime out Standby mode Sleep modeSleep Mode 240min 3min Interrupt Key EnableInterrupt key Interrupt keySpeaker volume Speaker VolumeAlarm volume Speaker volumeDepartment Codes Department codes Setup of the Master Department CodeMaster code Department codeModify current codes Setup of individual Department CodesDelete all codes Print all codes Enter master code 1 or Enter department code Department number Enter master codeModifying and Deleting Department Codes Delete Department number Unavailable. Already assignedModify Retain Department number DeletedModify DeleteDepartment number Enter department code Delete ModifyUsing Department Codes Printing Reports Default settingsPrint report Department Code Report Settings reportPrint report Department codeSettings Report To Print the Settings Report Settings reportSettings report Default settings Print report Changing the Initial SetupInitial setup Setting Initial SetupDate & Time Date & TimeTime Format Time formatTime format HourDate Format Date formatDate format Month FormatNumeric Month formatName Localization LocalizationLocalization InchesLanguage LanguageLanguage EnglishMachine serial number Machine Serial NumberMachine serial number Customer support Customer SupportCustomer support number Customer supportXerox Supply Number Xerox supply numberXerox supply number Network NetworkMenu Map Default settings Print report Initial setupAutomatic Test Self TestSelf test Self testIndividual Test Auto testIndividual test Individual testPrint test PrintTest ResultAuto test Individual test Print test result800 Customer Support NumberXerox supply number Total print counter Machine revisions Machine Serial Number34300021932 Total print counter Machine revisions Xerox Supply NumberTotal print counter Total Print CounterTotal print counter 3980Machine revisions Machine RevisionsMachine revisions Appendix a Safety Notes WorkCentre Pro 421 User Guide Agency Semko Safety StandardsAL7 1HE Regulatory InformationAppendix a Safety Notes Electricity at Work Regulations UK only Laser SafetyQuestion Is Xerox equipment safe? Question What is the Electricity at Work Regulation?Question Is the Xerox equipment in my premises safe? Question I require records of all tests Certification to 1999/5/EC Send Header Requirements FCC RegulationsData Coupler Information Appendix a Safety Notes WorkCentre Pro 421 User Guide Canadian Certification Energy Star Environmental ComplianceAppendix B Specifications Hardware Configuration Machine SpecificationsMachine Weight AccessibilityCopy Magnifications Copy SpeedWarm-up Time Europe AmericasApproved Media Automatic Document Feeder Duplex Automatic Document FeederTrays 1 Bypass TrayCentre Tray Electrical SpecificationsFor Use in Bypass Tray Only GDI Print Driver Numerics IndexIndex-ii Index-iii Index-iv Index-v Index-vi Index-vii Index-viii