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The WorkCentre Pro 421 can be connected to your workstation using the parallel port on the workstation or through the network. When the WorkCentre Pro 421 is connected, electronic jobs that require printing can be sent from your workstation directly to the machine.

Xerox network printer drivers enable printing from a workstation to a WorkCentre Pro 421 on a network. The drivers contain a variety of feature options which enable you to customize your print jobs.

A GDI (Graphics Device Interface) printer driver is available for the WorkCentre Pro 421 copier products. Customers wishing to use this printer driver should download it from the ’Drivers’ area of www.xerox.com. Installation instructions are included within the downloaded printer driver software.

This chapter provides instructions for printing to the WorkCentre Pro 421 and an overview of the features and functions available for printing.

The WorkCentre Pro 421 has the ability to allow copying without corrupting a print job.

WorkCentre Pro 421 User Guide

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Xerox 421 manual Print

Contents

WorkCentre Pro AL7 1HE England Table of Contents Print Copy Maintaining the Product Basic Troubleshooting Machine Defaults & Setups Index Index-i Appendix a Safety Notes Table of Contents-viii About This Guide Finding Information in the User Guide About This Guide Customer Support Portrait ConventionsOrientation Image Orientation Short Edge Feed SEF Feed OrientationLong Edge Feed LEF LEF Orientation Bracket Text Typeface Italic TypefaceQuick Pathway Hints Related Information Sources WorkCentre Pro 421 User Guide Product Overview Ready to copy Using Department CodesAdded Features System Overview Enter department code Paper AutoOutput Collated 100% WorkCentre Pro 421E Identifying the Machine Configurations and Components WorkCentre Pro 421DE WorkCentre Pro 421DEi European Product WorkCentre Pro 421DEi North American Product WorkCentre Pro 421Pi Components Optional Additional Memory Bypass Tray Control Panel Components and Function Keys Description Function PC LED Power ON/OFF Powering OnPowering Off Power Save Sleep Mode Energy Saver Standby Mode Features ModesMachine Status Machine status Features KeyDefault settings Machine Status Key Machine Status Options WorkCentre Pro 421 User Guide Paper Supply Standard FeaturesLighten/Darken Reduce/Enlarge Load the Originals Copying Procedure If necessary, adjust the sliding guides to the paper size Document Glass Press the Features Key Select the Copy Features Enter the Quantity Select original size Press Start Using Job Interrupt Lighten/Darken Options Standard Copy FeaturesLighten/Darken Lighten/ Auto Darken Manual Toner Saver Reduce/ 100% Enlarge Auto% Preset% Variable% Whole Image Reduce/EnlargeReduce/Enlarge Options WorkCentre Pro 421 User Guide Supply 11x17 Auto Paper Paper SupplyPaper 5x11 Original Type Options Original Type Added Features SidedSided Collated/Offset Uncollated OutputOutput Collated Pre ss start to res ume Done Press start to res ume Scan next originalMaking Collated Sets from the Document Glass Sided Options Sided On Both pages On Binder Erase Bound OriginalBound Original Off Bound Original Options Image Shift Options Image ShiftImage Shift Left Margin Right Margin Edge Erase Edge EraseEdge Erase Options Up Options Booklet Booklet Sided Bound Original Off Image Shift Edge EraseBooklet Off Annotation Options AnnotationAnnotation Number # # + Date & Time Build Job Build Job Scanning 001 Change current settingsScanning into memory 5x11 Setting Lighten/Darken Auto Edge Erase OffEnd build job To Store a Job Stored JobStored Job Store Store RetrieveTo Retrieve a Stored Job Retrieve Paper Type Options Transparency HeavyweightPaper Type Bypass Tray Only Paper Type Printing accepted Menu MapMenu map Menu map Changing Copy Defaults Default settingsCopy defaults Reduce/Enlarge Copy defaultsCopy Defaults Copy Default Option Settings Description Reduce/Enlarge Copy Default Option Settings Description Sides Imaged Print Xerox GDI Print Driver Printing ProcedurePrint Drivers Xerox Network Print Drivers PC requirements are shown below Select Print Create the Document Select the Printer Driver Features Print the Job Retrieve the Print Job Job processing...waitJob exceeds memory...wait Managing Print Jobs Accessing Printer DefaultsMachine defaults Copy defaults Printer defaults Force feed Form feed Printer defaultsCancel current job? Cancel current job Setting up Force Feed Cancel current jobForce feed Form feed Cancel current job Force feedForced form feed? Forcing a Form Feed Auto Start Control Options Printer Driver Features File-Exit ContentsSearch Back Installable Options Printer Configuration Memory MB Paper/Output Offset FunctionCopies Select Paper SizeType Paper Tray Collation Sided Printing Output Destination Normal Layout Multiple-up Multiple-up Grayscale Image Options True Type Fonts Graphics Resolution Print Quality Overlays Overlays Print Overlay Creation Status Selected Overlay Status Fonts Installed Fonts Status Add FontsCopy Fonts to New Port Print Font Listing Watermark Watermarks Angle Content Position from center About Changing Printer Defaults Printer Defaults Force feedForm feed Printer Default Option Settings Description Test print Restore factory settingsDetect paper mismatch Maintaining the Product Cleaning the WorkCentre Pro Cleaning Document Glass and Constant Velocity Transport Glass Control Panel, Keyboard, LCD DisplayDocument Feeder and Output Tray Transfer Corotron Wire Shoulders WorkCentre Pro 421 User Guide Transfer Corotron Wire casing Ordering Supplies Customer Part Number Replaceable Unit EuropeSupplies Telephone Number Replacing the Toner Cartridge Customer Replaceable Units WorkCentre Pro 421 User Guide Maintaining the Product WorkCentre Pro 421 User Guide Close the Front Cover Replacing the Drum Cartridge Maintaining the Product WorkCentre Pro 421 User Guide Remove the new Drum Cartridge from the box Front Back Right WorkCentre Pro 421 User Guide Maintaining the Product WorkCentre Pro 421 User Guide Maintaining the Product WorkCentre Pro 421 User Guide Replacing the Ozone Filter Loading the Paper Trays Loading Paper Maintaining the Product WorkCentre Pro 421 User Guide Maintaining the Product Select paper size Machine defaultsPaper trays Paper tray size Tray is now set up correctly and ready to use Loading the Bypass Tray Basic Troubleshooting Jam Clearance Access Areas Example of Paper Jam Troubleshooting Preventing Paper Jams Clear paper jam Close side cover Example of Document Feeder ADF/DADF Jam Calling for Service Displaying Error CodesCustomer Support Telephone Number Error Messages and Codes Error MessagesError Message Description and Corrective Action Error Message Description and Corrective Action Service Error Codes ADU Basic Image Quality Problems Machine Defaults & Setups Changing Machine Defaults Auto paper Default paper trayDefault paper tray Paper Trays Paper tray size Time out TimersTimers Timers Standby Mode Standby mode120 Sleep mode Standby mode 240min 1minSleep Mode Time out Standby mode Sleep Mode 240min 3min Interrupt key EnableInterrupt Key Interrupt key Speaker volume Speaker VolumeSpeaker volume Alarm volume Department Codes Department code Setup of the Master Department CodeDepartment codes Master code Setup of individual Department Codes Modify current codesDelete all codes Print all codes Enter master code 1 or Enter department code Department number Enter master code Modifying and Deleting Department Codes Department number Deleted Department number Unavailable. Already assignedDelete Modify Retain Delete Modify DeleteModify Department number Enter department code Using Department Codes Default settings Printing ReportsPrint report Department code Settings reportDepartment Code Report Print report Settings Report Settings report To Print the Settings ReportSettings report Changing the Initial Setup Default settings Print reportInitial setup Date & Time Initial SetupSetting Date & Time Hour Time formatTime Format Time format Month Format Date formatDate Format Date format Month format NumericName Inches LocalizationLocalization Localization English LanguageLanguage Language Machine Serial Number Machine serial numberMachine serial number Customer support Customer SupportCustomer support Customer support number Xerox supply number Xerox Supply NumberXerox supply number Network Network Menu Map Default settings Print report Initial setup Self test Self TestAutomatic Test Self test Individual test Auto testIndividual Test Individual test Print test result PrintTest ResultPrint test Auto test Individual test 800 Customer Support Number Machine Serial Number Xerox supply number Total print counter Machine revisions34300021932 Total print counter Machine revisions Xerox Supply Number 3980 Total Print CounterTotal print counter Total print counter Machine Revisions Machine revisionsMachine revisions Appendix a Safety Notes WorkCentre Pro 421 User Guide Agency Semko Safety Standards AL7 1HE Regulatory Information Appendix a Safety Notes Electricity at Work Regulations UK only Laser Safety Question What is the Electricity at Work Regulation? Question Is Xerox equipment safe?Question Is the Xerox equipment in my premises safe? Question I require records of all tests Certification to 1999/5/EC FCC Regulations Send Header RequirementsData Coupler Information Appendix a Safety Notes WorkCentre Pro 421 User Guide Canadian Certification Energy Star Environmental Compliance Appendix B Specifications Accessibility Machine SpecificationsHardware Configuration Machine Weight Europe Americas Copy SpeedCopy Magnifications Warm-up Time Bypass Tray Automatic Document Feeder Duplex Automatic Document FeederApproved Media Trays 1 Electrical Specifications Centre TrayFor Use in Bypass Tray Only GDI Print Driver Numerics Index Index-ii Index-iii Index-iv Index-v Index-vi Index-vii Index-viii