System Overview, Ready to copy, Using Department Codes | Xerox 421

System Overview

The WorkCentre Pro 421 is a digital device capable of copying and printing.

When you switch on the power and the system has warmed up, the machine is in the Ready mode and is ready to use.

Ready mode is where the LCD screen is visible and ready to be programmed for a job. The message displays “Ready to copy”:

Copy Walk-up Screen

Ready to copy				1
Paper :	Auto	L/D	: Auto
Output :	Collated	R/E	:	100%
Added Features

When an action completes successfully, the machine returns to Ready mode.

You can change the default settings of the machine by pressing the Machine Status key.

HINT: Refer to “Machine Defaults & Setups” on page 7-1 for detailed instructions on how to change these setups.

NOTE: Depending on your machine configuration some features and functions may not be available. The following pages give specific configuration information.

Using Department Codes

If the Department Code function has been enabled and individual Department Codes have been setup, the Ready mode screens prompt users to enter a Department Code before access to the machine is allowed.

2-2	WorkCentre Pro 421 User Guide

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Xerox 421 manual System Overview, Ready to copy, Using Department Codes, Paper Auto Output Collated 100%, Added Features

Contents

WorkCentre Pro AL7 1HE England Table of Contents Copy Print Basic Troubleshooting Maintaining the Product Machine Defaults & Setups Appendix a Safety Notes Index Index-i Table of Contents-viii About This Guide Finding Information in the User Guide About This Guide Customer Support Conventions OrientationImage Orientation Portrait Feed Orientation Long Edge Feed LEFLEF Orientation Short Edge Feed SEF Quick Pathway Bracket Text TypefaceItalic Typeface Hints Related Information Sources WorkCentre Pro 421 User Guide Product Overview Using Department Codes Added FeaturesSystem Overview Ready to copy Output Collated 100% Enter department codePaper Auto Identifying the Machine Configurations and Components WorkCentre Pro 421E WorkCentre Pro 421DE WorkCentre Pro 421DEi European Product WorkCentre Pro 421DEi North American Product WorkCentre Pro 421Pi Components Bypass Tray Optional Additional Memory Control Panel Components and Function Keys Description Function PC LED Powering Off Power ON/OFFPowering On Power Save Standby Mode Sleep Mode Energy Saver Machine Status FeaturesModes Features Key Default settingsMachine Status Key Machine status Machine Status Options WorkCentre Pro 421 User Guide Standard Features Lighten/DarkenReduce/Enlarge Paper Supply Copying Procedure Load the Originals If necessary, adjust the sliding guides to the paper size Document Glass Press the Features Key Select the Copy Features Enter the Quantity Press Start Select original size Using Job Interrupt Standard Copy Features Lighten/DarkenLighten/ Auto Darken Manual Toner Saver Lighten/Darken Options Reduce/Enlarge Options Reduce/ 100% Enlarge Auto% Preset% Variable% Whole ImageReduce/Enlarge WorkCentre Pro 421 User Guide Paper Supply Paper5x11 Supply 11x17 Auto Paper Original Type Original Type Options Sided Added FeaturesSided Output OutputCollated Collated/Offset Uncollated Making Collated Sets from the Document Glass Pre ss start to res umeDone Press start to res ume Scan next original Sided Sided Options Bound Original Bound OriginalOff On Both pages On Binder Erase Bound Original Options Image Shift Image ShiftLeft Margin Right Margin Image Shift Options Edge Erase Options Edge EraseEdge Erase Up Options Booklet Booklet Off BookletSided Bound Original Off Image Shift Edge Erase Annotation AnnotationNumber # # + Date & Time Annotation Options Build Job Build Job Change current settings Scanning into memory5x11 Scanning 001 End build job SettingLighten/Darken Auto Edge Erase Off Stored Job Stored JobStore To Store a Job Retrieve To Retrieve a Stored JobRetrieve Store Transparency Heavyweight Paper Type Bypass Tray OnlyPaper Type Paper Type Options Menu Map Menu mapMenu map Printing accepted Copy defaults Changing Copy DefaultsDefault settings Copy defaults Copy DefaultsCopy Default Option Settings Description Reduce/Enlarge Reduce/Enlarge Copy Default Option Settings Description Sides Imaged Print Printing Procedure Print DriversXerox Network Print Drivers Xerox GDI Print Driver PC requirements are shown below Create the Document Select Print Select the Printer Driver Features Print the Job Job exceeds memory...wait Retrieve the Print JobJob processing...wait Accessing Printer Defaults Machine defaults Copy defaultsPrinter defaults Managing Print Jobs Printer defaults Cancel current job?Cancel current job Force feed Form feed Force feed Setting up Force FeedCancel current job Cancel current job Force feed Forced form feed?Forcing a Form Feed Form feed Auto Start Printer Driver Features Control Options Contents SearchBack File-Exit Printer Configuration Installable Options Memory MB Copies Paper/OutputOffset Function Type Select PaperSize Paper Tray Sided Printing Collation Output Destination Layout Normal Multiple-up Multiple-up Image Options Grayscale True Type Fonts Resolution Graphics Print Quality Overlays Overlays Print Selected Overlay Status Overlay Creation Status Installed Fonts Fonts Add Fonts Copy Fonts to New PortPrint Font Listing Status Watermarks Watermark Content Angle About Position from center Changing Printer Defaults Form feed Printer DefaultsForce feed Detect paper mismatch Printer Default Option Settings Description Test printRestore factory settings Maintaining the Product Cleaning Cleaning the WorkCentre Pro Document Feeder and Output Tray Document Glass and Constant Velocity Transport GlassControl Panel, Keyboard, LCD Display Transfer Corotron Wire Shoulders WorkCentre Pro 421 User Guide Transfer Corotron Wire casing Supplies Telephone Number Ordering SuppliesCustomer Part Number Replaceable Unit Europe Customer Replaceable Units Replacing the Toner Cartridge WorkCentre Pro 421 User Guide Maintaining the Product WorkCentre Pro 421 User Guide Close the Front Cover Replacing the Drum Cartridge Maintaining the Product WorkCentre Pro 421 User Guide Remove the new Drum Cartridge from the box Front Back Right WorkCentre Pro 421 User Guide Maintaining the Product WorkCentre Pro 421 User Guide Maintaining the Product WorkCentre Pro 421 User Guide Replacing the Ozone Filter Loading Paper Loading the Paper Trays Maintaining the Product WorkCentre Pro 421 User Guide Maintaining the Product Machine defaults Paper traysPaper tray size Select paper size Tray is now set up correctly and ready to use Loading the Bypass Tray Basic Troubleshooting Access Areas Jam Clearance Troubleshooting Example of Paper Jam Clear paper jam Close side cover Preventing Paper Jams Example of Document Feeder ADF/DADF Jam Customer Support Telephone Number Calling for ServiceDisplaying Error Codes Error Message Description and Corrective Action Error Messages and CodesError Messages Error Message Description and Corrective Action Error Codes Service ADU Basic Image Quality Problems Machine Defaults & Setups Changing Machine Defaults Default paper tray Default paper trayPaper Trays Auto paper Paper tray size Timers TimersTimers Time out 120 Standby ModeStandby mode Standby mode 240min 1min Sleep ModeTime out Standby mode Sleep mode Sleep Mode 240min 3min Enable Interrupt KeyInterrupt key Interrupt key Speaker Volume Speaker volumeAlarm volume Speaker volume Department Codes Setup of the Master Department Code Department codesMaster code Department code Delete all codes Print all codes Setup of individual Department CodesModify current codes Department number Enter master code Enter master code 1 or Enter department code Modifying and Deleting Department Codes Department number Unavailable. Already assigned DeleteModify Retain Department number Deleted Delete ModifyDepartment number Enter department code Delete Modify Using Department Codes Print report Default settingsPrinting Reports Settings report Department Code ReportPrint report Department code Settings Report Settings report Settings reportTo Print the Settings Report Initial setup Changing the Initial SetupDefault settings Print report Initial Setup SettingDate & Time Date & Time Time format Time FormatTime format Hour Date format Date FormatDate format Month Format Name Month formatNumeric Localization LocalizationLocalization Inches Language LanguageLanguage English Machine serial number Machine Serial NumberMachine serial number Customer Support Customer supportCustomer support number Customer support Xerox supply number Xerox supply numberXerox Supply Number Network Network Default settings Print report Initial setup Menu Map Self Test Automatic TestSelf test Self test Auto test Individual TestIndividual test Individual test PrintTest Result Print testAuto test Individual test Print test result Customer Support Number 800 34300021932 Machine Serial NumberXerox supply number Total print counter Machine revisions Xerox Supply Number Total print counter Machine revisions Total Print Counter Total print counterTotal print counter 3980 Machine revisions Machine RevisionsMachine revisions Appendix a Safety Notes WorkCentre Pro 421 User Guide Safety Standards Agency Semko Regulatory Information AL7 1HE Appendix a Safety Notes Laser Safety Electricity at Work Regulations UK only Question Is the Xerox equipment in my premises safe? Question What is the Electricity at Work Regulation?Question Is Xerox equipment safe? Question I require records of all tests Certification to 1999/5/EC Data Coupler Information FCC RegulationsSend Header Requirements Appendix a Safety Notes WorkCentre Pro 421 User Guide Canadian Certification Environmental Compliance Energy Star Appendix B Specifications Machine Specifications Hardware ConfigurationMachine Weight Accessibility Copy Speed Copy MagnificationsWarm-up Time Europe Americas Automatic Document Feeder Duplex Automatic Document Feeder Approved MediaTrays 1 Bypass Tray For Use in Bypass Tray Only Electrical SpecificationsCentre Tray GDI Print Driver Index Numerics Index-ii Index-iii Index-iv Index-v Index-vi Index-vii Index-viii