Public and Private Templates, Private Repository | Xerox 432, 440

Public and Private Templates

A template can contain either a public or private filing location or repository.

Public Repository If a user selects a template that contains a public filing location the scan job will be filed to that location without the user having to enter a password to access the filing location.

Network Scanning

Private Repository

¾Load the documents in the Document Feeder or place on the Document Glass.

¾Select [All Services] and then [Network Scanning].

¾Select [Refresh List] to update the template list.

¾Select the template required.

If the template has been configured with a Public Repository:

¾Select [Start]. The job will be scanned, an electronic file created and the file sent to the destination as specified in the chosen template.

If a user selects a template that contains a private filing location, a password must be entered for that job to be successfully filed.

NOTE: If a template containing a private filing location is selected and a password has not been entered then a pop-up reminder will be displayed when Start is selected.

HINT: The Summary Box on the right hand side of the screen displays information about the template. Refer to page 6-3 for more information.

Xerox Document Centre 440/432/430/426/425/420 User Guide

Page 6-5

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Xerox 432, 440, 430, 426, 425, 420 manual Public and Private Templates, Private Repository

Contents

Xerox Document Centre 440/432/430/426/425/420 User Guide AL7 1HE England Product Overview About This Guide Copy Changing the Default Time Settings Fax More Features Embedded Fax Network Scanning Media Print Mail Authentication Mode E-mail Print Internet Services10Paper and other media 10-1 Completed Print Jobs Queue 11Setups 11-1 12Maintenance 12-1 14Specifications 14-1 13Problem Solving 13-115Glossary 15-1 Xerox Document Centre 440/432/430/426/425/420 User Guide About This Guide Xerox Welcome Center Orientation ConventionsLEF Orientation SEF Orientation Italic typeface Bracket text typefaceQuick Pathway Hints Related Information Sources Safety Notes Xerox Document Centre 440/432/430/426/425/420 User Guide Agency Safety StandardsStandard FCC Part Regulatory InformationICES-003 Data Coupler Information Send Header Requirements Xerox Document Centre 440/432/430/426/425/420 User Guide Canadian CSO3 Laser Safety About This Guide Energy Star Environmental ComplianceEnvironmental ChoiceM Illegal Copying Xerox Document Centre 440/432/430/426/425/420 User Guide About This Guide DC426/420DC440/432/430/425 Ground Fault Interrupter GFI Product Overview Identifying the machine components Product Overview Optional Components Product Overview Xerox Document Centre 440/432/430/426/425/420 User Guide Powering On Power ON/OFFDC440/432/430/425 DC426/420 Powering Off Power Save Modes Low Power Mode Stand-by ModePower Save Mode Auto Off/Sleep Changing the Default Time Settings ¾ Enter the password using the keypad and select Enter Xerox Document Centre 440/432/430/426/425/420 User Guide Recycled Paper Modes Features button Job Status button Machine Status button All Services Features button Job Status button ¾ Select All Services.The pop-up window will be displayed¾ Select Other Queues to display the queues available Machine Status button Paper Supply Status Machine Information Reports and Counters FaultsPrint Reports Counters Account Information Product Overview System controls Job Interrupt Auditron Access Screen Information Sources Using the Help ? button User Documentation Labels Copy Load the documents Copying procedureDocument Feeder Copy Document Glass Pic of document feeder being raised Constant Velocity Transport Glass Select the Features button Select the features DC440/432/430/425 DC426/420 Enter the quantity Identify the copy job in the Print Queue Select Start Output Standard Features Copy Uncollated Collated Manual Stapling using the Finisher Automatic Stapling using the FinisherStapled optional Convenience Stapler optional Sides Imaged Orientation Portrait ImagesLandscape Images Head to Head Reduce/EnlargeHead to Toe Reduce / Enlarge options Paper Supply Paper Supply options Image Quality options Image Quality Added Features Copy Original Size DC440/432/430/425/Original Input DC426/420 Image Adjustment tab Copy ¾ Select Original Size To produce size for size copies ¾ Select Added Features ¾ Select Original Size To produce reduced / enlarged copies Bound Originals Bound Originals options Image Shift options Image Shift¾ Select Save and Save again Expert Image Quality Erase ¾ Select Added Features ¾ Select Image AdjustmentExpert Image Quality options Erase options Edit optional¾ Select Border Erase or Edge Erase ¾ Select Area Edit ¾ Select Added Features and then Image Adjustment ¾ Select Page Edit Area Edit options Edit options Edit DC426/420 Transparencies Output Format Copy ¾ Programme Change Tray Attributes Transparency options Up 2 Up DC426/420 On the DC426/420 ¾ Select Added Features and then Output Format Annotation ¾ Select Added Features ¾ Select Output Format Annotation options Programming a new comment ¾ Select Save ¾ The comment will be displayed in the list Inserts Copy Booklet Creation ¾ Select Booklet Creation in Output Format Covers DC440/432/430/425 ¾ Select Blank Covers or Printed Covers Covers options Copy Build Job Job Assembly Copy Copy To store a job Stored Jobs Copy To delete a stored job To retrieve a stored job Print Queue Managing Copy JobsQuick Pathway ¾ Select Job Status on the control panel Xerox Document Centre 440/432/430/426/425/420 User Guide Copy Completed Print Jobs Queue Fax Sending a Fax using Embedded Fax Embedded Fax Procedure Load the documents Select Start Dial the number Fax Status Xerox Document Centre 440/432/430/426/425/420 User Guide Resolution Standard Features Embedded Fax Original Type Sides Scanned ¾ Select Sides Scanned to access the options available Next Destination Dialing ¾ Select Next Destination. The number appears in the list Dialing Characters Xerox Document Centre 440/432/430/426/425/420 User Guide Telephone Xerox Document Centre 440/432/430/426/425/420 User Guide Speed Dial KeypadSelect this Enter this Results Button Data Next Destination Dial Directory Fax Advanced Features Reports and Setups More Features Embedded Fax Cover Letter Cover ¾ Select More Features and then Cover Letter ¾ Select More Features ¾ Select Lighter/Darker ¾ Select More Features ¾ Select Transmission ReportTransmission Report Lighter/Darker ¾ Select More Features ¾ Select Communications Mode Communication Mode DC440/432/430/425 ¾ Select More Features ¾ Select Delayed Start Delayed Start Send Priority DC440/432/430/425 ¾ Select More Features ¾ Select Send Priority Advanced Features Embedded Fax Build Job ¾ Select Poll Remote Fax Poll Remote Fax Free Polling Store for PollingFree polling Secure polling Secure Polling ¾ Select Polling Password Polling Password ButtonDelete documents Print documents Store to Mailbox Fax Mailbox Print from Mailbox Delete Mailbox Contents Original Size DC440/432/430/425/Mixed Size Originals DC426 ¾ Select More Features ¾ Select Advanced Features¾ Select Start Reports & Setups Embedded Fax Fax Report Options Fax ReportsActivity Report ¾ Select Answer Mode Answer Mode Individual Dial Directory Setup Xerox Document Centre 440/432/430/426/425/420 User Guide ¾ Select the ‘From’ Comment’ ¾ The Cover Letter screen will appear Group Deleting a number from the Dial Directory Fax ¾ Select Comment Setup in Reports & Setups Comment SetupTo send a Group Fax ¾ Select Dial Directory Transmit Header Print ¾ Select Transmit Header Print feature in Reports & Setups Server Fax Procedure 440/432/430/425 Sending a Fax using Server Fax Load the documents ¾ Using the numeric keypad, enter the fax number Standard Features Server Fax Original Type Sides Scanned Send List/Phonebook Phonebook ¾ Select Phonebook or Send List Dial pause Long Pause Group Dial \ Dialing Characters Keypad ¾ Select More Fax Features ¾ Select Lighter/Darker More Fax Features Server Fax Original Size Options Original Input Size ¾ Select More Fax Features ¾ Select Delayed Start Login Guest Access Authentication Mode Server Fax Login Network Authenticated Access Changing the Authentication Service Login Guest Access and Network Authenticated Access¾ Select Network Authenticated Access and then select Enter ¾ Select Guest Access Logging Off ¾ Select Access LAN Fax Local Area Network Fax LAN Fax Features Fax Queue Managing Fax Jobs Xerox Document Centre 440/432/430/426/425/420 User Guide Completed Fax Jobs Queue Xerox Document Centre 440/432/430/426/425/420 User Guide Fax Xerox Document Centre 440/432/430/426/425/420 User Guide Media Print Using Media Print ¾ Select All Services ¾ Select Media Print Xerox Document Centre 440/432/430/426/425/420 User Guide Network Scanning Network Scanning Summary Box Features Hint Only one template can be selected at a time Templates and template list Private Repository Public and Private Templates Xerox Document Centre 440/432/430/426/425/420 User Guide Scanning Image Adjustment Original Size Basic Image Quality Options Basic Image Quality¾ Select Basic Image Quality Sides Imaged Options ¾ Select Reduce/Enlarge Reduce/Enlarge Options Stored Image Settings Options Stored Image Settings Erase Output Format or Filing Setups Server IP Address /Server Name Document Name or Document Folder Document Path / Volume If File Already Exists or Filing Policy Login Name/Password Document Management Fields DC440/432/430/425 Network Scanning ¾ Select All Services ¾ Select Network Scanning ¾ If required, select and change the options ¾ Select Save Authentication Mode Network Scanning Characters if required Login Guest Access and Network Authenticated Access ¾ Select Access ¾ Select OK Scan Queue Managing Scan Jobs Destination Type Owner Status Scanned/Filed Display Completed Scan Jobs Queue DC440/432/430/425 Xerox Document Centre 440/432/430/426/425/420 User Guide Mail Standard Features Entering a manual E-mail address Using the Address Books Public Address Book Internal Address Book Image Adjustment Original Size Adjusts the settings for the output Sides Imaged Stored Image Settings Erase Reply to Output Format¾ Select Reply to Authentication Mode E-mail Login Network Authenticated Access Login Guest Access and Network Authenticated Access Changing the Authentication Service Logging Off Managing Scan Jobs Completed Scan Jobs Queue Mail Xerox Document Centre 440/432/430/426/425/420 User Guide Print Print Driver Features Print Xerox Document Centre 440/432/430/426/425/420 User Guide Tower Mailbox Managing Print Jobs Print Xerox Document Centre 440/432/430/426/425/420 User Guide Completed Print Jobs Queue Xerox Document Centre 440/432/430/426/425/420 User Guide Internet Services Feature pages Standard Features Internet ServicesInterface Options Function Action Pages Cancel Services Tab Radio ButtonsApply new settings, settings Restore Settings ¾ Select Services Services TabJob Submission Stored Templates ¾ Select Services ¾ Select Stored Templates Queue Tab Status Tab ¾ Select Properties Properties Tab Contention Management Properties FeaturesPower Saver Interfaces Ldap Lightweight Directory Access Feature Name Action ServicesPublic Address Book this feature is Authentication Server DC440/432/430/425 Template Pool Setup Repository SetupDefault Template Print Setup Feature Name Action Portfolio Maintenance Tab ¾ Select Assistance Assistance Tab Public and Private Repositories Scanning with Internet Services Template Management Template PoolsTemplate Summary Template Services Fax Immediate or Delayed Services Parameters Description Login NamePath to Document NetWare Print Number of Copies Services Parameters DescriptionLocal Copy Staple if Finisher option is Same as Original default auto Services Parameters Description SharpnessImage Size Original Size Edge/Border Erase Reduce/Enlarge Document Management Fields Template Operations ¾ Select Apply New SettingsCreating a new template ¾ Select Stored Templates Modifying a template ¾ Select Stored Templates Copying a template ¾ Select Stored Templates Scan to FileDeleting a template ¾ Select Stored Templates Scanning to a public repository Retrieving a Scanned Document using PaperPortTo scan to a private repository Hint For best results select Text in Original Type Scan with Local Copy Scan to Fax Problem Solving Paper and other media Preparing paper for loading Loading paperLoading the paper trays ¾ Pull out the paper tray towards you Xerox Document Centre 440/432/430/426/425/420 User Guide Paper and other media Bypass Tray Bypass Tray with the High Capacity Tray Finisher Bypass Tray with the Left Tray Envelope Tray optional Loading the Envelope Tray Loading the High Capacity Feeder High Capacity Feeder optional Auto Tray Switching Storing and Handling Paper Other media Media Use SpecificationsMedia Uses and Special Considerations High Capacity Feeder load Media Trays 1, 2, 3, 4 load LEF Other Trays 1, 2, 3, 4 load LEF or Cover stock Booklets Xerox Document Centre 440/432/430/426/425/420 User Guide Setups Key Operator Tools Setup Procedures Auditron Administrator Tools System Administrator Tools Access the Setup Tools Changing the SettingsOwner Tools ¾ Select Save or Cancel Quick Pathway ¾ Select Access Control Panel Machine Setups Access the Machine Setups ¾ Select Paper Trays Paper Tray Setups ¾ Select Date/Time ¾ Select Date Setup Date/Time SetupDate Time ¾ Select Time Setup¾ Select Save and Close Walkup Screen Timers¾ Select Walkup Screen ¾ Select Low Power Low PowerAuto Clear ¾ Select Auto Clear Power Save Auto Off Contention¾ Select Power Save or Auto Off ¾ Select Contention Priority or Print Queue Priority Interrupt ButtonLocalization ¾ Select Localization Report Languages Additional Setups¾ Select Report Languages Customer Support Number Touch Screen Contrast¾ Select Touch Screen Contrast ¾ Select Customer Support Number Machine Serial Number Paper Sizes¾ Select Paper Sizes ¾ Select Machine Serial Number ¾ Select Xerox Supplies Number or Supplies Tel. Number Xerox Supplies Number / Supplies Tel. Number Accessing Fault Override Fault Override Disabled Component Service Disabled Feature/Result Unavailable Features Feature Collated Left Tray Destination Tray, Tower Disabled Component Service/ Feature Disabled Feature/Result Access the Copy Setups Copy Setups¾ Select Copy Setups ¾ Select Defaults Defaults Custom Normal Image Quality ¾ Select Sides Image Portrait Images Landscape Images Head to Head ¾ Select Expert Image Quality Margin Shift DC440/432/430/425 ¾ Select Border Erase Erase DC440/432/430/425 ¾ Select Edge Erase Edge Erase DC440/432/430/425 Access the Fax Setups Fax Setups¾ Select Fax Setups ¾ Select the option required ¾ Select Fax Setups ¾ Enter Key Operator PIN Server Fax Setups DC440/432/430/425 ¾ Select Fax Setups ¾ Select Fax Terminal Setups Fax Terminal SetupsEmbedded Fax Fax Terminal Options Local ID Access Fax Terminal Setups ¾ Select Local ID Local Name¾ Select Local Name ¾ Select Company Logo Company Logo ¾ Select Delayed Start Time Delayed Start Time Long Document DC440/432/430/425 ¾ Select Dialling Digits Reporting Dialling Digits Reporting DC440/432/430/425 Receive Reduction Fax Printing OptionsMargin ¾ Select Duplex Printing Duplex PrintingAll 1 Sided All 2 Sided Output Selection Paper Attributes¾ Select Paper Attributes ¾ Select Output Selection Activity Report Fax Report Options¾ Select A3 Æ 11 x ¾ Select Fax Report Options ¾ Select Broadcast and Multi-Poll Reports Broadcast and Multi-Poll Reports Transmission Report Resolution Fax Panel Defaults¾ Select Fax Panel Defaults ¾ Select Resolution Mailbox Report Original Type Lighter/Darker¾ Select Original Type Forced 4800 DC426/420 Communication Mode DC440/432/430/425¾ Select Forced Super G3 ¾ Select Fax Mailboxes Fax Mailboxes To Add or Edit a Mailbox ¾ Select Edit Mailbox ¾ Select Mailbox Password¾ Select Mailbox Name To Delete a Mailbox Fax File Management¾ Select Delete Mailbox ¾ Select Fax File Management Files for Polling DC440/432/430/425 Mailbox Files DC440/432/430/425/Failed FaxDelete in 24 hours DC426/420 Keep ¾ Select Fax Setups ¾ Select Fax Communication Setups Fax Communication Setups¾ Select Files for Polling Outgoing Fax Options Access Fax Communication Setups¾ Select Outgoing Fax Options Dialing Type Redial Management Pause Time¾ Select Pause Time ¾ Select Redial Interval ¾ Select Redial Management ¾ Select Redial Count ¾ Select Line Monitor Line Monitor Resend Count Batch Send¾ Select Batch Send ¾ Select Resend Count ¾ Select Auto Answer Delay Auto Answer DelayIncoming Fax Options ¾ Select Incoming Fax Options Junk Fax Prevention Ring Volume Secure Fax Receive DC440/432/430/425 Receive Header Print DC440/432/430/425¾ Select Receive Header Print ¾ Select Secure Fax Receive Line Use Restriction DC440/432/430/425 Auditron Setups Access Auditron Setups ¾ Select Auditron Setups ¾ Touch Internal Auditron Auditron Enable Setups DC440/432/430/425 Copy Fax ¾ Select Internal Auditron ¾ Select Auditron Enable Setups Add/Modify Accounts DC440/432/430/425 ¾ Select Internal Auditron ¾ Select Account SetupsTo add an account ¾ Select Add Account To modify an account ¾ Select Delete Account ¾ Select Confirm Delete Account Reset All Limits Reset All CountersDelete All Accounts Terminate Immediately ¾ Select Job Limit Policy¾ Select Internal Auditron Scroll List ¾ Select Account SummarySearch Counters and Limits Display Internal Auditron DC426/420 Service Access Setup DC426/420 ¾ Select Service Access Setup Account Setup DC426/420 Add Accounts ¾ Select Internal Auditron ¾ Select Account Setup Scroll buttons Unlimited Reset Count Job Completion Setup DC426/420 Terminate Job ¾ Select Job Completion SetupDelete Pending Jobs Job Based Accounting optional DC440/432/430/425 ¾ Select Auditron Setups ¾ Select External Accounting Enables/disables Job Based Accounting Foreign Interface Device Setups ¾ Enter Owner PIN see Access Rights DC426/420 Key System Auditron Owner Operator Administrator PIN Assign Privileges ¾ Select Access Rights Set User Privileges Add Pin¾ Select Add Pin ¾ Select Delete PIN ¾ Select Confirm Delete PIN Service Access Control Authentication Mode DC440/432/430/425 Setups Default Repository Network Scanning SetupsJob Template Pool If File Already Exists Update All TemplatesConfirmation Sheet Public Repository 1,2,3,4 Port Setups Print SetupsProtocol Setups Postscript Setups Printer SetupsPCL Setups Tower Mailbox Setups Mail Setups DC440/432/430/425 Xerox Document Centre 440/432/430/426/425/420 User Guide Maintenance Ordering Supplies Document Glass and Constant Velocity Transport Glass Cleaning the DC440/432/430/426/425/420 Document Feeder and Output Trays Control Panel and Touch Screen Removing the old Copy/Print Cartridge Replacing the Copy/Print Cartridge Xerox Document Centre 440/432/430/426/425/420 User Guide Maintenance Xerox Document Centre 440/432/430/426/425/420 User Guide Inserting the new Copy/Print Cartridge Recycling the Copy/Print Cartridge If Fitted Maintenance Finisher optional Loading Staples Maintenance Xerox Document Centre 440/432/430/426/425/420 User Guide Convenience Stapler optional Xerox Document Centre 440/432/430/426/425/420 User Guide Problem Solving Fault Clearance Procedure Clearing Jams Symptom Recommendation Problem Solving Tables Solving DC426/420, Booklet Creation, Build Problem Symptom Recommendation Border Erase or Edge Erase to remove Symptom Recommendation Washout ¾ Check the quality of the documents Symptom Recommendation ¾ Refer to Paper and other media on Table of Fault Codes at the end Enabled in the Fax Communications Table of Fault Codes Fault Codes and MessagesCode Description and Corrective Action Problem Code Description and Corrective Action Output Quality Xerox Welcome Center Telephone Number Call for Service procedure Specifications Hardware Configuration Machine SpecificationsMachine Weight Accessibility First Copy Out Time for the DC426/420 Copier Speed from paper trayFirst Copy Out Time for the DC440/432/430/425 Paper Supply Warm-up TimeTrays 1, 2, 3 High Capacity Feeder optional Bypass TrayPaper Supply for Envelope Tray optional Center Tray Convenience Stapler optional Finisher optional Power Consumption Electrical SpecificationsTower Mailbox optional Frequency Specifications for the Embedded Fax Feature Specifications Xerox Document Centre 440/432/430/426/425/420 User Guide Glossary Terms Defined Glossary EAS Glossary Xerox Document Centre 440/432/430/426/425/420 User Guide Glossary Xerox Document Centre 440/432/430/426/425/420 User Guide System Administrator Stand-by ModeStabilizer Feet Store for Polling Xerox Document Centre 440/432/430/426/425/420 User Guide Index Fitted Deleting a Authenticated access Select features Xerox Document Centre 440/432/430/426/425/420 User Guide Xerox Document Centre 440/432/430/426/425/420 User Guide Vii 432 Xerox Document Centre 440/432/430/426/425/420 User Guide Xerox Document Centre 440/432/430/426/425/420 User Guide Scan to file, internet services Xii DC420 Xiv