Manuals / Xerox / Computer Equipment / All in One Printer

Xerox 420, 426 manual Mail Setups DC440/432/430/425

Models: 430 425 420 440 432 426

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E-mail Setups (DC440/432/430/425)

Setups

Quick Pathway

¾Select

[Access]	on the
Control Panel

E-mailis an optional feature available on a network connected DC440/432/430/425. When enabled this feature allows users to e-mail to scan an original document, convert the scanned document to an electronic format and then send that information to one or more e-mail address destinations.

¾Select [#] button on the Control Panel.

¾Enter the System Administrator PIN.

¾Select [Additional Setups].

¾Select [E-mail Setups].

NOTE: Refer to the DC440/432/430/426/425/420 System Administration Guide for more information.

Xerox Document Centre 440/432/430/426/425/420 User Guide

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Xerox 420, 426 manual Mail Setups DC440/432/430/425

Contents

Xerox Document Centre 440/432/430/426/425/420 User Guide AL7 1HE England Product Overview About This GuideCopy Changing the Default Time SettingsFax More Features Embedded FaxNetwork Scanning Media PrintMail Authentication Mode E-mailCompleted Print Jobs Queue Internet ServicesPrint 10Paper and other media 10-111Setups 11-1 12Maintenance 12-1 15Glossary 15-1 13Problem Solving 13-114Specifications 14-1 Xerox Document Centre 440/432/430/426/425/420 User Guide About This Guide Xerox Welcome Center SEF Orientation ConventionsOrientation LEF OrientationQuick Pathway Bracket text typefaceItalic typeface Hints Related Information Sources Safety Notes Xerox Document Centre 440/432/430/426/425/420 User Guide Standard Safety StandardsAgency ICES-003 Regulatory InformationFCC Part Data Coupler Information Send Header RequirementsXerox Document Centre 440/432/430/426/425/420 User Guide Canadian CSO3 Laser Safety About This Guide Environmental ChoiceM Environmental ComplianceEnergy Star Illegal Copying Xerox Document Centre 440/432/430/426/425/420 User Guide About This Guide DC426/420DC440/432/430/425 Ground Fault Interrupter GFIProduct Overview Identifying the machine components Product Overview Optional Components Product Overview Xerox Document Centre 440/432/430/426/425/420 User Guide DC440/432/430/425 Power ON/OFFPowering On DC426/420 Powering Off Power Save Modes Power Save Mode Auto Off/Sleep Stand-by ModeLow Power Mode Changing the Default Time Settings ¾ Enter the password using the keypad and select Enter Xerox Document Centre 440/432/430/426/425/420 User Guide Recycled Paper Modes Features button Job Status button Machine Status buttonAll Services Features button¾ Select Other Queues to display the queues available ¾ Select All Services.The pop-up window will be displayedJob Status button Machine Status button Paper Supply Status Machine InformationPrint Reports FaultsReports and Counters Counters Account InformationProduct Overview System controls Job Interrupt Auditron Access Screen Information Sources Using the Help ? buttonUser Documentation LabelsCopy Document Feeder Copying procedureLoad the documents Copy Document Glass Pic of document feeder being raised Constant Velocity Transport Glass Select the Features buttonSelect the features DC440/432/430/425 DC426/420 Enter the quantityIdentify the copy job in the Print Queue Select StartOutput Standard Features CopyUncollated CollatedStapled optional Automatic Stapling using the FinisherManual Stapling using the Finisher Convenience Stapler optional Sides Imaged Orientation Head to Toe Reduce/EnlargePortrait ImagesLandscape Images Head to Head Reduce / Enlarge options Paper Supply Paper Supply options Image Quality options Image QualityAdded Features Copy Original Size DC440/432/430/425/Original Input DC426/420 Image Adjustment tab Copy¾ Select Original Size To produce size for size copies ¾ Select Added Features ¾ Select Original SizeTo produce reduced / enlarged copies Bound OriginalsBound Originals options ¾ Select Save and Save again Image ShiftImage Shift options Expert Image Quality Expert Image Quality options ¾ Select Added Features ¾ Select Image AdjustmentErase ¾ Select Border Erase or Edge Erase Edit optionalErase options ¾ Select Area Edit ¾ Select Added Features and then Image Adjustment¾ Select Page Edit Area Edit optionsEdit options Edit DC426/420Transparencies Output Format Copy¾ Programme Change Tray Attributes Transparency options Up 2 Up DC426/420On the DC426/420 ¾ Select Added Features and then Output FormatAnnotation ¾ Select Added Features ¾ Select Output FormatAnnotation options Programming a new comment ¾ Select Save ¾ The comment will be displayed in the list Inserts Copy Booklet Creation ¾ Select Booklet Creation in Output Format Covers DC440/432/430/425¾ Select Blank Covers or Printed Covers Covers optionsCopy Build Job Job Assembly CopyCopy To store a job Stored JobsCopy To delete a stored job To retrieve a stored jobQuick Pathway ¾ Select Job Status on the control panel Managing Copy JobsPrint Queue Xerox Document Centre 440/432/430/426/425/420 User Guide Copy Completed Print Jobs Queue Fax Sending a Fax using Embedded Fax Embedded Fax ProcedureLoad the documents Select Start Dial the numberFax Status Xerox Document Centre 440/432/430/426/425/420 User Guide Resolution Standard Features Embedded FaxOriginal Type Sides Scanned ¾ Select Sides Scanned to access the options availableNext Destination Dialing¾ Select Next Destination. The number appears in the list Dialing CharactersXerox Document Centre 440/432/430/426/425/420 User Guide Telephone Xerox Document Centre 440/432/430/426/425/420 User Guide Select this Enter this Results Button Data KeypadSpeed Dial Next Destination Dial DirectoryFax Advanced Features Reports and Setups More Features Embedded FaxCover Letter Cover ¾ Select More Features and then Cover LetterLighter/Darker ¾ Select More Features ¾ Select Transmission Report¾ Select More Features ¾ Select Lighter/Darker Transmission Report¾ Select More Features ¾ Select Communications Mode Communication Mode DC440/432/430/425¾ Select More Features ¾ Select Delayed Start Delayed StartSend Priority DC440/432/430/425 ¾ Select More Features ¾ Select Send PriorityAdvanced Features Embedded Fax Build Job ¾ Select Poll Remote Fax Poll Remote FaxFree polling Secure polling Store for PollingFree Polling Secure Polling Print documents Polling Password Button¾ Select Polling Password Delete documentsStore to Mailbox Fax MailboxPrint from Mailbox Delete Mailbox Contents ¾ Select Start ¾ Select More Features ¾ Select Advanced FeaturesOriginal Size DC440/432/430/425/Mixed Size Originals DC426 Reports & Setups Embedded Fax Activity Report Fax ReportsFax Report Options ¾ Select Answer Mode Answer ModeIndividual Dial Directory SetupXerox Document Centre 440/432/430/426/425/420 User Guide ¾ Select the ‘From’ Comment’ ¾ The Cover Letter screen will appearGroup Deleting a number from the Dial DirectoryFax ¾ Select Dial Directory Comment Setup¾ Select Comment Setup in Reports & Setups To send a Group FaxTransmit Header Print ¾ Select Transmit Header Print feature in Reports & SetupsServer Fax Procedure 440/432/430/425 Sending a Fax using Server Fax Load the documents ¾ Using the numeric keypad, enter the fax number Standard Features Server Fax Original Type Sides Scanned Send List/Phonebook Phonebook ¾ Select Phonebook or Send List Dial pause Long Pause Group Dial \ Dialing CharactersKeypad ¾ Select More Fax Features ¾ Select Lighter/Darker More Fax Features Server FaxOriginal Size Options Original Input Size¾ Select More Fax Features ¾ Select Delayed Start Login Guest Access Authentication Mode Server FaxLogin Network Authenticated Access ¾ Select Guest Access Login Guest Access and Network Authenticated AccessChanging the Authentication Service ¾ Select Network Authenticated Access and then select EnterLogging Off ¾ Select AccessLAN Fax Local Area Network Fax LAN Fax FeaturesFax Queue Managing Fax JobsXerox Document Centre 440/432/430/426/425/420 User Guide Completed Fax Jobs Queue Xerox Document Centre 440/432/430/426/425/420 User Guide Fax Xerox Document Centre 440/432/430/426/425/420 User Guide Media Print Using Media Print ¾ Select All Services ¾ Select Media Print Xerox Document Centre 440/432/430/426/425/420 User Guide Network Scanning Network Scanning Summary Box Features Hint Only one template can be selected at a time Templates and template listPrivate Repository Public and Private TemplatesXerox Document Centre 440/432/430/426/425/420 User Guide Scanning Image AdjustmentOriginal Size ¾ Select Basic Image Quality Basic Image QualityBasic Image Quality Options Sides Imaged Options ¾ Select Reduce/Enlarge Reduce/Enlarge OptionsStored Image Settings Options Stored Image SettingsErase Output Format or Filing Setups Server IP Address /Server Name Document Name or Document Folder Document Path / VolumeIf File Already Exists or Filing Policy Login Name/PasswordDocument Management Fields DC440/432/430/425 Network Scanning ¾ Select All Services ¾ Select Network Scanning ¾ If required, select and change the options ¾ Select Save Authentication Mode Network Scanning Characters if required Login Guest Access and Network Authenticated Access ¾ Select Access ¾ Select OK Scan Queue Managing Scan JobsDestination Type Owner Status Scanned/Filed Display Completed Scan Jobs Queue DC440/432/430/425Xerox Document Centre 440/432/430/426/425/420 User Guide Mail Standard Features Entering a manual E-mail address Using the Address Books Public Address Book Internal Address Book Image Adjustment Original Size Adjusts the settings for the output Sides Imaged Stored Image Settings Erase ¾ Select Reply to Output FormatReply to Authentication Mode E-mail Login Network Authenticated Access Login Guest Access and Network Authenticated Access Changing the Authentication Service Logging Off Managing Scan Jobs Completed Scan Jobs Queue Mail Xerox Document Centre 440/432/430/426/425/420 User Guide Print Print Driver Features Print Xerox Document Centre 440/432/430/426/425/420 User Guide Tower Mailbox Managing Print Jobs Print Xerox Document Centre 440/432/430/426/425/420 User Guide Completed Print Jobs Queue Xerox Document Centre 440/432/430/426/425/420 User Guide Internet Services Function Action Pages Standard Features Internet ServicesFeature pages Interface OptionsRestore Settings Services Tab Radio ButtonsCancel Apply new settings, settingsJob Submission Services Tab¾ Select Services Stored Templates ¾ Select Services ¾ Select Stored TemplatesQueue Tab Status Tab ¾ Select Properties Properties TabInterfaces Properties FeaturesContention Management Power SaverAuthentication Server DC440/432/430/425 Feature Name Action ServicesLdap Lightweight Directory Access Public Address Book this feature isPrint Setup Repository SetupTemplate Pool Setup Default TemplateFeature Name Action Portfolio Maintenance Tab ¾ Select Assistance Assistance TabPublic and Private Repositories Scanning with Internet ServicesTemplate Summary Template PoolsTemplate Management Template Services NetWare Services Parameters Description Login NameFax Immediate or Delayed Path to DocumentCopy Staple if Finisher option is Services Parameters DescriptionPrint Number of Copies LocalOriginal Size Services Parameters Description SharpnessSame as Original default auto Image SizeEdge/Border Erase Reduce/EnlargeDocument Management Fields Modifying a template ¾ Select Stored Templates ¾ Select Apply New SettingsTemplate Operations Creating a new template ¾ Select Stored TemplatesDeleting a template ¾ Select Stored Templates Scan to FileCopying a template ¾ Select Stored Templates To scan to a private repository Retrieving a Scanned Document using PaperPortScanning to a public repository Hint For best results select Text in Original Type Scan with Local Copy Scan to FaxProblem Solving Paper and other media Loading the paper trays Loading paperPreparing paper for loading ¾ Pull out the paper tray towards you Xerox Document Centre 440/432/430/426/425/420 User Guide Paper and other media Bypass Tray Bypass Tray with the High Capacity Tray Finisher Bypass Tray with the Left TrayEnvelope Tray optional Loading the Envelope Tray Loading the High Capacity Feeder High Capacity Feeder optionalAuto Tray Switching Storing and Handling Paper Media Uses and Special Considerations Media Use SpecificationsOther media High Capacity Feeder load Media Trays 1, 2, 3, 4 load LEF Other Trays 1, 2, 3, 4 load LEF or Cover stock Booklets Xerox Document Centre 440/432/430/426/425/420 User Guide Setups Key Operator Tools Setup ProceduresAuditron Administrator Tools System Administrator ToolsOwner Tools Changing the SettingsAccess the Setup Tools ¾ Select Save or Cancel Quick Pathway ¾ Select Access Control Panel Machine SetupsAccess the Machine Setups ¾ Select Paper Trays Paper Tray SetupsDate Date/Time Setup¾ Select Date/Time ¾ Select Date Setup ¾ Select Save and Close ¾ Select Time SetupTime ¾ Select Walkup Screen TimersWalkup Screen ¾ Select Auto Clear Low Power¾ Select Low Power Auto Clear¾ Select Contention ContentionPower Save Auto Off ¾ Select Power Save or Auto Off¾ Select Localization Interrupt ButtonPriority or Print Queue Priority Localization¾ Select Report Languages Additional SetupsReport Languages ¾ Select Customer Support Number Touch Screen ContrastCustomer Support Number ¾ Select Touch Screen Contrast¾ Select Machine Serial Number Paper SizesMachine Serial Number ¾ Select Paper Sizes¾ Select Xerox Supplies Number or Supplies Tel. Number Xerox Supplies Number / Supplies Tel. NumberAccessing Fault Override Fault OverrideDisabled Component Service Disabled Feature/Result Unavailable FeaturesFeature Collated Left Tray Destination Tray, Tower Disabled Component Service/ Feature Disabled Feature/Result ¾ Select Copy Setups Copy SetupsAccess the Copy Setups ¾ Select Defaults DefaultsCustom NormalImage Quality ¾ Select Sides Image Portrait Images Landscape Images Head to Head ¾ Select Expert Image Quality Margin Shift DC440/432/430/425¾ Select Border Erase Erase DC440/432/430/425¾ Select Edge Erase Edge Erase DC440/432/430/425¾ Select Fax Setups ¾ Select the option required Fax SetupsAccess the Fax Setups ¾ Select Fax Setups ¾ Enter Key Operator PIN Server Fax Setups DC440/432/430/425Embedded Fax Fax Terminal Setups¾ Select Fax Setups ¾ Select Fax Terminal Setups Fax Terminal Options Local ID Access Fax Terminal Setups¾ Select Local Name Local Name¾ Select Local ID ¾ Select Company Logo Company Logo¾ Select Delayed Start Time Delayed Start TimeLong Document DC440/432/430/425 ¾ Select Dialling Digits Reporting Dialling Digits Reporting DC440/432/430/425Margin Fax Printing OptionsReceive Reduction All 1 Sided All 2 Sided Duplex Printing¾ Select Duplex Printing ¾ Select Output Selection Paper AttributesOutput Selection ¾ Select Paper Attributes¾ Select Fax Report Options Fax Report OptionsActivity Report ¾ Select A3 Æ 11 x¾ Select Broadcast and Multi-Poll Reports Broadcast and Multi-Poll ReportsTransmission Report Mailbox Report Fax Panel DefaultsResolution ¾ Select Fax Panel Defaults ¾ Select Resolution¾ Select Original Type Lighter/DarkerOriginal Type Super G3 Communication Mode DC440/432/430/425Forced 4800 DC426/420 ¾ Select Forced¾ Select Fax Mailboxes Fax Mailboxes¾ Select Mailbox Name ¾ Select Edit Mailbox ¾ Select Mailbox PasswordTo Add or Edit a Mailbox ¾ Select Fax File Management Fax File ManagementTo Delete a Mailbox ¾ Select Delete MailboxDelete in 24 hours DC426/420 Keep Mailbox Files DC440/432/430/425/Failed FaxFiles for Polling DC440/432/430/425 ¾ Select Files for Polling Fax Communication Setups¾ Select Fax Setups ¾ Select Fax Communication Setups Dialing Type Access Fax Communication SetupsOutgoing Fax Options ¾ Select Outgoing Fax Options¾ Select Pause Time Pause TimeRedial Management ¾ Select Redial Interval ¾ Select Redial Management ¾ Select Redial Count¾ Select Line Monitor Line Monitor¾ Select Resend Count Batch SendResend Count ¾ Select Batch Send¾ Select Incoming Fax Options Auto Answer Delay¾ Select Auto Answer Delay Incoming Fax OptionsJunk Fax Prevention Ring Volume¾ Select Secure Fax Receive Receive Header Print DC440/432/430/425Secure Fax Receive DC440/432/430/425 ¾ Select Receive Header PrintLine Use Restriction DC440/432/430/425 Auditron Setups Access Auditron Setups ¾ Select Auditron Setups ¾ Touch Internal Auditron Auditron Enable Setups DC440/432/430/425Copy Fax ¾ Select Internal Auditron ¾ Select Auditron Enable SetupsTo modify an account ¾ Select Internal Auditron ¾ Select Account SetupsAdd/Modify Accounts DC440/432/430/425 To add an account ¾ Select Add Account¾ Select Delete Account ¾ Select Confirm Delete AccountDelete All Accounts Reset All CountersReset All Limits ¾ Select Internal Auditron ¾ Select Job Limit PolicyTerminate Immediately Counters and Limits Display ¾ Select Account SummaryScroll List SearchInternal Auditron DC426/420 Service Access Setup DC426/420¾ Select Service Access Setup Account Setup DC426/420Add Accounts ¾ Select Internal Auditron ¾ Select Account SetupScroll buttons Unlimited Reset Count Job Completion Setup DC426/420 Delete Pending Jobs ¾ Select Job Completion SetupTerminate Job Job Based Accounting optional DC440/432/430/425 ¾ Select Auditron Setups ¾ Select External AccountingEnables/disables Job Based Accounting Foreign Interface Device Setups ¾ Enter Owner PIN see Access RightsDC426/420 Key System Auditron Owner Operator AdministratorPIN Assign Privileges ¾ Select Access Rights¾ Select Add Pin Add PinSet User Privileges ¾ Select Delete PIN ¾ Select Confirm Delete PINService Access Control Authentication Mode DC440/432/430/425 Setups Job Template Pool Network Scanning SetupsDefault Repository Public Repository 1,2,3,4 Update All TemplatesIf File Already Exists Confirmation SheetProtocol Setups Print SetupsPort Setups PCL Setups Printer SetupsPostscript Setups Tower Mailbox Setups Mail Setups DC440/432/430/425 Xerox Document Centre 440/432/430/426/425/420 User Guide Maintenance Ordering Supplies Document Glass and Constant Velocity Transport Glass Cleaning the DC440/432/430/426/425/420Document Feeder and Output Trays Control Panel and Touch ScreenRemoving the old Copy/Print Cartridge Replacing the Copy/Print CartridgeXerox Document Centre 440/432/430/426/425/420 User Guide Maintenance Xerox Document Centre 440/432/430/426/425/420 User Guide Inserting the new Copy/Print Cartridge Recycling the Copy/Print CartridgeIf Fitted Maintenance Finisher optional Loading StaplesMaintenance Xerox Document Centre 440/432/430/426/425/420 User Guide Convenience Stapler optional Xerox Document Centre 440/432/430/426/425/420 User Guide Problem Solving Fault Clearance Procedure Clearing Jams Symptom Recommendation Problem Solving TablesSolving DC426/420, Booklet Creation, Build Problem Symptom Recommendation Border Erase or Edge Erase to remove Symptom Recommendation Washout ¾ Check the quality of the documents Symptom Recommendation ¾ Refer to Paper and other media on Table of Fault Codes at the end Enabled in the Fax Communications Code Description and Corrective Action Fault Codes and MessagesTable of Fault Codes Problem Code Description and Corrective Action Output Quality Xerox Welcome Center Telephone Number Call for Service procedureSpecifications Accessibility Machine SpecificationsHardware Configuration Machine WeightFirst Copy Out Time for the DC440/432/430/425 Copier Speed from paper trayFirst Copy Out Time for the DC426/420 Trays 1, 2, 3 Warm-up TimePaper Supply Center Tray Bypass TrayHigh Capacity Feeder optional Paper Supply for Envelope Tray optionalConvenience Stapler optional Finisher optionalFrequency Electrical SpecificationsPower Consumption Tower Mailbox optionalSpecifications for the Embedded Fax Feature Specifications Xerox Document Centre 440/432/430/426/425/420 User Guide Glossary Terms Defined Glossary EAS Glossary Xerox Document Centre 440/432/430/426/425/420 User Guide Glossary Xerox Document Centre 440/432/430/426/425/420 User Guide Store for Polling Stand-by ModeSystem Administrator Stabilizer FeetXerox Document Centre 440/432/430/426/425/420 User Guide Index Fitted Deleting a Authenticated access Select features Xerox Document Centre 440/432/430/426/425/420 User Guide Xerox Document Centre 440/432/430/426/425/420 User Guide Vii 432 Xerox Document Centre 440/432/430/426/425/420 User Guide Xerox Document Centre 440/432/430/426/425/420 User Guide Scan to file, internet services Xii DC420 Xiv