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Xerox manual Xerox Document Centre 440/432/430/426/425/420 User Guide

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Protocol the rules that control the transmitting and receiving of data.

Pulse-to-Toneswitching between dialling types. This is useful when you need pulse mode to connect and tone mode to access a mailbox or another feature.

Queue a temporary storage unit for jobs waiting to be processed.

First Touch Screen the first touch screen displayed for each feature. It contains the settings used most often.

Repository stores electronic documents.

Remote Terminal the terminal at the other end of the telephone line.

Resolution the amount of space between each line the machine scans. Select the standard setting for normal documents and fine and superfine settings for documents with more detail.

SAP Service Advertising Protocol.

Scan sensing or reading a paper document and connecting the optical image of the document to an electronic image of the document.

Segment a single page scan from the Document Glass, or a single or

multiple-page scan from the Document Feeder.

Server Fax (440/432/430/425) a walk up fax service which uses a Third Party Fax Server.

Short Edge Feed (SEF) the short edge of the paper is positioned to enter the machine first.

SMTP Simple Mail Transfer Protocol

Sleep Mode a condition of reduced power consumption while the machine is not performing a transaction.

Speed Dialing a form of abbreviated dialling that enables the dialing of a

number by entering a three-digit code.

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Xerox Document Centre 440/432/430/426/425/420 User Guide

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Xerox manual Xerox Document Centre 440/432/430/426/425/420 User Guide

Contents

Xerox Document Centre 440/432/430/426/425/420 User Guide AL7 1HE England About This Guide Product OverviewChanging the Default Time Settings CopyMore Features Embedded Fax FaxMedia Print Network ScanningAuthentication Mode E-mail Mail10Paper and other media 10-1 Internet ServicesPrint Completed Print Jobs Queue11Setups 11-1 12Maintenance 12-1 13Problem Solving 13-1 14Specifications 14-115Glossary 15-1 Xerox Document Centre 440/432/430/426/425/420 User Guide About This Guide Xerox Welcome Center LEF Orientation ConventionsOrientation SEF OrientationBracket text typeface Italic typefaceQuick Pathway Hints Related Information Sources Safety Notes Xerox Document Centre 440/432/430/426/425/420 User Guide Safety Standards AgencyStandard Regulatory Information FCC PartICES-003 Send Header Requirements Data Coupler InformationXerox Document Centre 440/432/430/426/425/420 User Guide Canadian CSO3 Laser Safety About This Guide Environmental Compliance Energy StarEnvironmental ChoiceM Illegal Copying Xerox Document Centre 440/432/430/426/425/420 User Guide About This Guide Ground Fault Interrupter GFI DC426/420DC440/432/430/425Product Overview Identifying the machine components Product Overview Optional Components Product Overview Xerox Document Centre 440/432/430/426/425/420 User Guide Power ON/OFF Powering OnDC440/432/430/425 DC426/420 Powering Off Power Save Modes Stand-by Mode Low Power ModePower Save Mode Auto Off/Sleep Changing the Default Time Settings ¾ Enter the password using the keypad and select Enter Xerox Document Centre 440/432/430/426/425/420 User Guide Recycled Paper Features button Job Status button Machine Status button ModesFeatures button All Services¾ Select All Services.The pop-up window will be displayed Job Status button¾ Select Other Queues to display the queues available Machine Status button Machine Information Paper Supply StatusFaults Reports and CountersPrint Reports Account Information CountersProduct Overview System controls Job Interrupt Auditron Access Screen Using the Help ? button Information SourcesLabels User DocumentationCopy Copying procedure Load the documentsDocument Feeder Copy Document Glass Pic of document feeder being raised Select the Features button Constant Velocity Transport GlassSelect the features Enter the quantity DC440/432/430/425 DC426/420Select Start Identify the copy job in the Print QueueStandard Features Copy OutputCollated UncollatedAutomatic Stapling using the Finisher Manual Stapling using the FinisherStapled optional Convenience Stapler optional Sides Imaged Orientation Reduce/Enlarge Portrait ImagesLandscape Images Head to HeadHead to Toe Reduce / Enlarge options Paper Supply Paper Supply options Image Quality Image Quality optionsAdded Features Copy Image Adjustment tab Copy Original Size DC440/432/430/425/Original Input DC426/420¾ Select Original Size ¾ Select Added Features ¾ Select Original Size To produce size for size copiesBound Originals To produce reduced / enlarged copiesBound Originals options Image Shift Image Shift options¾ Select Save and Save again Expert Image Quality ¾ Select Added Features ¾ Select Image Adjustment EraseExpert Image Quality options Edit optional Erase options¾ Select Border Erase or Edge Erase ¾ Select Added Features and then Image Adjustment ¾ Select Area EditArea Edit options ¾ Select Page EditEdit DC426/420 Edit optionsOutput Format Copy Transparencies¾ Programme Change Tray Attributes Up 2 Up DC426/420 Transparency options¾ Select Added Features and then Output Format On the DC426/420¾ Select Added Features ¾ Select Output Format AnnotationAnnotation options Programming a new comment ¾ Select Save ¾ The comment will be displayed in the list Inserts Copy Booklet Creation Covers DC440/432/430/425 ¾ Select Booklet Creation in Output FormatCovers options ¾ Select Blank Covers or Printed CoversCopy Job Assembly Copy Build JobCopy Stored Jobs To store a jobCopy To retrieve a stored job To delete a stored jobManaging Copy Jobs Print QueueQuick Pathway ¾ Select Job Status on the control panel Xerox Document Centre 440/432/430/426/425/420 User Guide Copy Completed Print Jobs Queue Fax Embedded Fax Procedure Sending a Fax using Embedded FaxLoad the documents Dial the number Select StartFax Status Xerox Document Centre 440/432/430/426/425/420 User Guide Standard Features Embedded Fax ResolutionOriginal Type ¾ Select Sides Scanned to access the options available Sides ScannedDialing Next DestinationDialing Characters ¾ Select Next Destination. The number appears in the listXerox Document Centre 440/432/430/426/425/420 User Guide Telephone Xerox Document Centre 440/432/430/426/425/420 User Guide Keypad Speed DialSelect this Enter this Results Button Data Dial Directory Next DestinationFax More Features Embedded Fax Advanced Features Reports and Setups¾ Select More Features and then Cover Letter Cover Letter CoverTransmission Report ¾ Select More Features ¾ Select Transmission Report¾ Select More Features ¾ Select Lighter/Darker Lighter/DarkerCommunication Mode DC440/432/430/425 ¾ Select More Features ¾ Select Communications ModeDelayed Start ¾ Select More Features ¾ Select Delayed Start¾ Select More Features ¾ Select Send Priority Send Priority DC440/432/430/425Advanced Features Embedded Fax Build Job Poll Remote Fax ¾ Select Poll Remote FaxStore for Polling Free PollingFree polling Secure polling Secure Polling Delete documents Polling Password Button¾ Select Polling Password Print documentsFax Mailbox Store to MailboxPrint from Mailbox Delete Mailbox Contents ¾ Select More Features ¾ Select Advanced Features Original Size DC440/432/430/425/Mixed Size Originals DC426¾ Select Start Reports & Setups Embedded Fax Fax Reports Fax Report OptionsActivity Report Answer Mode ¾ Select Answer ModeDial Directory Setup IndividualXerox Document Centre 440/432/430/426/425/420 User Guide ¾ The Cover Letter screen will appear ¾ Select the ‘From’ Comment’Deleting a number from the Dial Directory GroupFax To send a Group Fax Comment Setup¾ Select Comment Setup in Reports & Setups ¾ Select Dial Directory¾ Select Transmit Header Print feature in Reports & Setups Transmit Header PrintServer Fax Procedure 440/432/430/425 Sending a Fax using Server Fax Load the documents ¾ Using the numeric keypad, enter the fax number Standard Features Server Fax Original Type Sides Scanned Send List/Phonebook Phonebook ¾ Select Phonebook or Send List Dialing Characters Dial pause Long Pause Group Dial \Keypad More Fax Features Server Fax ¾ Select More Fax Features ¾ Select Lighter/DarkerOriginal Input Size Original Size Options¾ Select More Fax Features ¾ Select Delayed Start Authentication Mode Server Fax Login Guest AccessLogin Network Authenticated Access ¾ Select Network Authenticated Access and then select Enter Login Guest Access and Network Authenticated AccessChanging the Authentication Service ¾ Select Guest Access¾ Select Access Logging OffLAN Fax Features LAN Fax Local Area Network FaxManaging Fax Jobs Fax QueueXerox Document Centre 440/432/430/426/425/420 User Guide Completed Fax Jobs Queue Xerox Document Centre 440/432/430/426/425/420 User Guide Fax Xerox Document Centre 440/432/430/426/425/420 User Guide Media Print Using Media Print ¾ Select All Services ¾ Select Media Print Xerox Document Centre 440/432/430/426/425/420 User Guide Network Scanning Network Scanning Summary Box Features Templates and template list Hint Only one template can be selected at a timePublic and Private Templates Private RepositoryXerox Document Centre 440/432/430/426/425/420 User Guide Image Adjustment ScanningOriginal Size Basic Image Quality Basic Image Quality Options¾ Select Basic Image Quality Sides Imaged Options Reduce/Enlarge Options ¾ Select Reduce/EnlargeStored Image Settings Stored Image Settings OptionsErase Output Format or Filing Setups Server IP Address /Server Name Document Path / Volume Document Name or Document FolderLogin Name/Password If File Already Exists or Filing PolicyDocument Management Fields DC440/432/430/425 Network Scanning ¾ Select All Services ¾ Select Network Scanning ¾ If required, select and change the options ¾ Select Save Authentication Mode Network Scanning Characters if required Login Guest Access and Network Authenticated Access ¾ Select Access ¾ Select OK Managing Scan Jobs Scan QueueCompleted Scan Jobs Queue DC440/432/430/425 Destination Type Owner Status Scanned/Filed DisplayXerox Document Centre 440/432/430/426/425/420 User Guide Mail Standard Features Entering a manual E-mail address Using the Address Books Public Address Book Internal Address Book Image Adjustment Original Size Adjusts the settings for the output Sides Imaged Stored Image Settings Erase Output Format Reply to¾ Select Reply to Authentication Mode E-mail Login Network Authenticated Access Login Guest Access and Network Authenticated Access Changing the Authentication Service Logging Off Managing Scan Jobs Completed Scan Jobs Queue Mail Xerox Document Centre 440/432/430/426/425/420 User Guide Print Print Driver Features Print Xerox Document Centre 440/432/430/426/425/420 User Guide Tower Mailbox Managing Print Jobs Print Xerox Document Centre 440/432/430/426/425/420 User Guide Completed Print Jobs Queue Xerox Document Centre 440/432/430/426/425/420 User Guide Internet Services Interface Options Standard Features Internet ServicesFeature pages Function Action PagesApply new settings, settings Services Tab Radio ButtonsCancel Restore SettingsServices Tab ¾ Select ServicesJob Submission ¾ Select Services ¾ Select Stored Templates Stored TemplatesQueue Tab Status Tab Properties Tab ¾ Select PropertiesPower Saver Properties FeaturesContention Management InterfacesPublic Address Book this feature is Feature Name Action ServicesLdap Lightweight Directory Access Authentication Server DC440/432/430/425Default Template Repository SetupTemplate Pool Setup Print SetupFeature Name Action Portfolio Maintenance Tab Assistance Tab ¾ Select AssistanceScanning with Internet Services Public and Private RepositoriesTemplate Pools Template ManagementTemplate Summary Template Services Path to Document Services Parameters Description Login NameFax Immediate or Delayed NetWareLocal Services Parameters DescriptionPrint Number of Copies Copy Staple if Finisher option isImage Size Services Parameters Description SharpnessSame as Original default auto Original SizeReduce/Enlarge Edge/Border EraseDocument Management Fields Creating a new template ¾ Select Stored Templates ¾ Select Apply New SettingsTemplate Operations Modifying a template ¾ Select Stored TemplatesScan to File Copying a template ¾ Select Stored TemplatesDeleting a template ¾ Select Stored Templates Retrieving a Scanned Document using PaperPort Scanning to a public repositoryTo scan to a private repository Hint For best results select Text in Original Type Scan to Fax Scan with Local CopyProblem Solving Paper and other media Loading paper Preparing paper for loadingLoading the paper trays ¾ Pull out the paper tray towards you Xerox Document Centre 440/432/430/426/425/420 User Guide Paper and other media Bypass Tray Bypass Tray with the Left Tray Bypass Tray with the High Capacity Tray FinisherEnvelope Tray optional Loading the Envelope Tray High Capacity Feeder optional Loading the High Capacity FeederAuto Tray Switching Storing and Handling Paper Media Use Specifications Other mediaMedia Uses and Special Considerations High Capacity Feeder load Media Trays 1, 2, 3, 4 load LEF Other Trays 1, 2, 3, 4 load LEF or Cover stock Booklets Xerox Document Centre 440/432/430/426/425/420 User Guide Setups Setup Procedures Key Operator ToolsSystem Administrator Tools Auditron Administrator ToolsChanging the Settings Access the Setup ToolsOwner Tools ¾ Select Save or Cancel Machine Setups Quick Pathway ¾ Select Access Control PanelAccess the Machine Setups Paper Tray Setups ¾ Select Paper TraysDate/Time Setup ¾ Select Date/Time ¾ Select Date SetupDate ¾ Select Time Setup Time¾ Select Save and Close Timers Walkup Screen¾ Select Walkup Screen Auto Clear Low Power¾ Select Low Power ¾ Select Auto Clear¾ Select Power Save or Auto Off ContentionPower Save Auto Off ¾ Select ContentionLocalization Interrupt ButtonPriority or Print Queue Priority ¾ Select LocalizationAdditional Setups Report Languages¾ Select Report Languages ¾ Select Touch Screen Contrast Touch Screen ContrastCustomer Support Number ¾ Select Customer Support Number¾ Select Paper Sizes Paper SizesMachine Serial Number ¾ Select Machine Serial NumberXerox Supplies Number / Supplies Tel. Number ¾ Select Xerox Supplies Number or Supplies Tel. NumberFault Override Accessing Fault OverrideUnavailable Features Disabled Component Service Disabled Feature/ResultFeature Collated Left Tray Destination Tray, Tower Disabled Component Service/ Feature Disabled Feature/Result Copy Setups Access the Copy Setups¾ Select Copy Setups Defaults ¾ Select DefaultsNormal CustomImage Quality ¾ Select Sides Image Portrait Images Landscape Images Head to Head Margin Shift DC440/432/430/425 ¾ Select Expert Image QualityErase DC440/432/430/425 ¾ Select Border EraseEdge Erase DC440/432/430/425 ¾ Select Edge EraseFax Setups Access the Fax Setups¾ Select Fax Setups ¾ Select the option required ¾ Select Fax Setups Server Fax Setups DC440/432/430/425 ¾ Enter Key Operator PINFax Terminal Setups ¾ Select Fax Setups ¾ Select Fax Terminal SetupsEmbedded Fax Access Fax Terminal Setups Fax Terminal Options Local IDLocal Name ¾ Select Local ID¾ Select Local Name Company Logo ¾ Select Company LogoDelayed Start Time ¾ Select Delayed Start TimeLong Document DC440/432/430/425 Dialling Digits Reporting DC440/432/430/425 ¾ Select Dialling Digits ReportingFax Printing Options Receive ReductionMargin Duplex Printing ¾ Select Duplex PrintingAll 1 Sided All 2 Sided ¾ Select Paper Attributes Paper AttributesOutput Selection ¾ Select Output Selection¾ Select A3 Æ 11 x Fax Report OptionsActivity Report ¾ Select Fax Report OptionsBroadcast and Multi-Poll Reports ¾ Select Broadcast and Multi-Poll ReportsTransmission Report ¾ Select Fax Panel Defaults ¾ Select Resolution Fax Panel DefaultsResolution Mailbox ReportLighter/Darker Original Type¾ Select Original Type ¾ Select Forced Communication Mode DC440/432/430/425Forced 4800 DC426/420 Super G3Fax Mailboxes ¾ Select Fax Mailboxes¾ Select Edit Mailbox ¾ Select Mailbox Password To Add or Edit a Mailbox¾ Select Mailbox Name ¾ Select Delete Mailbox Fax File ManagementTo Delete a Mailbox ¾ Select Fax File ManagementMailbox Files DC440/432/430/425/Failed Fax Files for Polling DC440/432/430/425Delete in 24 hours DC426/420 Keep Fax Communication Setups ¾ Select Fax Setups ¾ Select Fax Communication Setups¾ Select Files for Polling ¾ Select Outgoing Fax Options Access Fax Communication SetupsOutgoing Fax Options Dialing TypePause Time Redial Management¾ Select Pause Time ¾ Select Redial Management ¾ Select Redial Count ¾ Select Redial IntervalLine Monitor ¾ Select Line Monitor¾ Select Batch Send Batch SendResend Count ¾ Select Resend CountIncoming Fax Options Auto Answer Delay¾ Select Auto Answer Delay ¾ Select Incoming Fax OptionsRing Volume Junk Fax Prevention¾ Select Receive Header Print Receive Header Print DC440/432/430/425Secure Fax Receive DC440/432/430/425 ¾ Select Secure Fax ReceiveLine Use Restriction DC440/432/430/425 Auditron Setups Access Auditron Setups Auditron Enable Setups DC440/432/430/425 ¾ Select Auditron Setups ¾ Touch Internal Auditron¾ Select Internal Auditron ¾ Select Auditron Enable Setups Copy FaxTo add an account ¾ Select Add Account ¾ Select Internal Auditron ¾ Select Account SetupsAdd/Modify Accounts DC440/432/430/425 To modify an accountDelete Account ¾ Select Delete Account ¾ Select ConfirmReset All Counters Reset All LimitsDelete All Accounts ¾ Select Job Limit Policy Terminate Immediately¾ Select Internal Auditron Search ¾ Select Account SummaryScroll List Counters and Limits DisplayService Access Setup DC426/420 Internal Auditron DC426/420Account Setup DC426/420 ¾ Select Service Access Setup¾ Select Internal Auditron ¾ Select Account Setup Add AccountsScroll buttons Unlimited Reset Count Job Completion Setup DC426/420 ¾ Select Job Completion Setup Terminate JobDelete Pending Jobs ¾ Select Auditron Setups ¾ Select External Accounting Job Based Accounting optional DC440/432/430/425Enables/disables Job Based Accounting Foreign Interface Device Setups Access Rights ¾ Enter Owner PIN seeKey System Auditron Owner Operator Administrator DC426/420PIN ¾ Select Access Rights Assign PrivilegesAdd Pin Set User Privileges¾ Select Add Pin Delete PIN ¾ Select Delete PIN ¾ Select ConfirmService Access Control Authentication Mode DC440/432/430/425 Setups Network Scanning Setups Default RepositoryJob Template Pool Confirmation Sheet Update All TemplatesIf File Already Exists Public Repository 1,2,3,4Print Setups Port SetupsProtocol Setups Printer Setups Postscript SetupsPCL Setups Tower Mailbox Setups Mail Setups DC440/432/430/425 Xerox Document Centre 440/432/430/426/425/420 User Guide Maintenance Ordering Supplies Cleaning the DC440/432/430/426/425/420 Document Glass and Constant Velocity Transport GlassControl Panel and Touch Screen Document Feeder and Output TraysReplacing the Copy/Print Cartridge Removing the old Copy/Print CartridgeXerox Document Centre 440/432/430/426/425/420 User Guide Maintenance Xerox Document Centre 440/432/430/426/425/420 User Guide Recycling the Copy/Print Cartridge Inserting the new Copy/Print CartridgeIf Fitted Maintenance Loading Staples Finisher optionalMaintenance Xerox Document Centre 440/432/430/426/425/420 User Guide Convenience Stapler optional Xerox Document Centre 440/432/430/426/425/420 User Guide Problem Solving Fault Clearance Procedure Clearing Jams Problem Solving Tables Symptom RecommendationSolving DC426/420, Booklet Creation, Build Problem Symptom Recommendation Border Erase or Edge Erase to remove Symptom Recommendation Washout ¾ Check the quality of the documents Symptom Recommendation ¾ Refer to Paper and other media on Table of Fault Codes at the end Enabled in the Fax Communications Fault Codes and Messages Table of Fault CodesCode Description and Corrective Action Problem Code Description and Corrective Action Output Quality Call for Service procedure Xerox Welcome Center Telephone NumberSpecifications Machine Weight Machine SpecificationsHardware Configuration AccessibilityCopier Speed from paper tray First Copy Out Time for the DC426/420First Copy Out Time for the DC440/432/430/425 Warm-up Time Paper SupplyTrays 1, 2, 3 Paper Supply for Envelope Tray optional Bypass TrayHigh Capacity Feeder optional Center TrayFinisher optional Convenience Stapler optionalTower Mailbox optional Electrical SpecificationsPower Consumption FrequencySpecifications for the Embedded Fax Feature Specifications Xerox Document Centre 440/432/430/426/425/420 User Guide Glossary Terms Defined Glossary EAS Glossary Xerox Document Centre 440/432/430/426/425/420 User Guide Glossary Xerox Document Centre 440/432/430/426/425/420 User Guide Stabilizer Feet Stand-by ModeSystem Administrator Store for PollingXerox Document Centre 440/432/430/426/425/420 User Guide Index Fitted Deleting a Authenticated access Select features Xerox Document Centre 440/432/430/426/425/420 User Guide Xerox Document Centre 440/432/430/426/425/420 User Guide Vii 432 Xerox Document Centre 440/432/430/426/425/420 User Guide Xerox Document Centre 440/432/430/426/425/420 User Guide Scan to file, internet services Xii DC420 Xiv