ADTRAN 619510003-1A Managing Messages in Lotus Notes, Launching Lotus Notes, Select File Send

Enterprise Communications Server Managing Messages in Lotus Notes

To forward a fax message by email

1. Double-click the fax that you want to forward.

Forward message as a PDF file

The NetVanta UC client FaxForm opens.

2.If you want to save a copy of the fax as a PDF before forwarding the fax then select File > Save as PDF file.

•In the File name box, type a name for the message.

•In the Save in list, choose a location where you want to save the file.

•Select Save.

3.Select the Forward message by email icon.

Forward message by email icon

4.In the text area at the bottom of the window, type any comments or additional information that you want to include with the fax.

5.Select To.

6.Select a recipient from your Outlook contacts list. The information for the recipient must include an email address if you want the message to be forwarded successfully. If the recipient is not internal or is not included on your contacts list with an email address, then type the recipient’s email address in the To text box.

7.Select File > Send.

Managing Messages in Lotus Notes

The UC Server integrates with Lotus Notes through an IMAP-compliant email server. With administrator and user mailboxes and passwords, the UC Server puts voice and fax messages into the appropriate mailbox.

Lotus Notes users can view voice messages in their inbox and can play voice messages through either a computer sound card or over the telephone. Lotus Notes users can also view fax messages without opening additional programs.

Launching Lotus Notes

When you launch the Lotus Notes client, it attempts to connect to the UC Server. At the first attempt, you are prompted for the location of the UC Server.

619510003-1A Copyright © 2009 ADTRAN, Inc. 45