ADTRAN 619510003-1A manual Inserting and changing labels and message information, Recipient’s Name

Sending Faxes Enterprise Communications Server

toolbar and menu commands.

The Menu bar contains the File, Edit, View, Insert, Format, Layout, and Help menus.

The Toolbar contains shortcuts to the most frequently used menu items. Hold the pointer over a button to show the tooltips.

The Tool palette contains tools for drawing, editing, and organizing your cover pages.

The Canvas is the design area. This is where you customize your cover page.

The Status bar shows the pointer’s status. For example, if you hold the pointer over a toolbar button, a description of the button’s function is displayed on the status bar. The coordinates at the bottom right of the status bar provide precise information about the pointer’s position.

Inserting and changing labels and message information

You can include information related to the recipient, sender, and message with your cover page. This information can include the recipient’s name and fax number, your name and telephone number, a subject line and short note related to the fax, along with the transmission time and date, for example. A complete list of information options is provided below.

Note that you cannot insert labels with recipient information. This is because recipients are callers who use the Fax-on-demand services that you set up. Such callers are unknown to you. Callers are prompted to enter their fax number when their call encounters the Fax-on-demand element. The fax number is captured and automatically entered on the cover page. The recipient’s name may also be captured. This is the only recipient information that appears. The same is true for transmissions initiated by the Send Fax element: the recipient’s fax number and name will appear on the fax cover page.

When you create a cover page, you select the type of information you want to include from the list of information options. You do not enter specific sender or message content manually when designing your cover page, because content will vary depending on each Fax-on-demand service that you set up. Instead, you insert labels for the information using the Fax Cover Page Editor. A field is created on the canvas for

each of the labels you insert.

To:

{Recipient’s Name}

[Label]

[Field]

When a fax is transmitted, the UC server captures the fax number and associated name then inserts the information as content in the field following the appropriate label on the cover page.

When designing the cover page, you can edit a label’s font, style and content. For example, you can change the “fax” label so that it appears as “facsimile number.” However, you cannot change the actual content that is associated with the field. This is because the content information is captured when a caller initiates a fax request using a service element.

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