Managing conference bridge calls | Avaya 1408, 1416 instruction

Conference bridge

If the conference bridge is reserved again immediately after your conference (15 minutes later), an alert tone sounds to warn you that the conference is approaching its end. 10 minutes before the beginning of the next conference, the connection is ended.

Managing conference bridge calls

The inviting participant has specific managing rights in a conference bridge (moderator). He can activate a lecture mode (only one participant has speaking rights, all others are muted) and drop participants selectively out of the conference. In a conference without the inviting participant, all participants have the rights of a moderator.

Their displays are showing all participants currently in the conference. Each participant is marked with

•M when muted or being listener in lecture mode

•S when being the speaker in lecture mode

1.To start the lecture mode select the designated speaker.

2.Press the OK button.

3.Select Speaker.

4.Press the OK button.

The new speaker appears on the top of the displayed conference participants, marked with a s. All other participants are muted.

5.To change the speaker, select the new designated participant and proceed just like for the first speaker.

6.To return from the lecture mode, select the current speaker.

7.Press the OK button.

8.Select End lecture mode.

9.Press the OK button.

All participants can talk to each other again.

10.To disconnect one conference participant specifically, first select the desired one.

11.Press the OK button.

12.Select Clear connection.

13.Press the OK button.

36 1408/1416 at Integral 5 - User Guide

May 2010

Image 36

Avaya 1408, 1416 manual Managing conference bridge calls, Select End lecture mode, Select Clear connection

Contents

Issue 1 May 1408/1416 at Integral 5 User Guide May 1408/1416 at Integral 5 User Guide May 2010 1408/1416 at Integral 5 User Guide May Contents Introduction Conference bridge Customizing your telephone Auxiliary devices Overview of phone buttons and features IntroductionIntroduction to the 1400 Series Digital Deskphones Avaya 1416 Telephone Overview of phone buttons and features About LEDs Function key LEDsPartner key LEDs Line key LEDs About this manual Introduction 14 1408/1416 at Integral 5 User Guide May Making calls Introduction to making callsCalling an internal call number Calling an external call number Calling with a destination key Calling a person from the call log Calling using the speakerphone Calling a person from the phone book entryCalling partners Press the Phone book / Contacts button Requesting automatic callback Redialing Requesting automatic redialing Joining another call cut-in Presenting yourself with specified call numbers Making an announcement Making an individual announcement Replying to an announcementCalling anonymous Select Answer announcement Select Anonymous call Handling calls Introduction to handling callsAnswering a call Answering a call ringing at another phone pick-up Answering a call for a partner Forwarding calls to forwarding stationsPutting a call on hold Select Forward call Switching between two calls brokering Muting a callReferring back during a call consultation call Select Return to … Transferring a call Answering an additional call second call Call diversion Introduction call diversionDiverting calls for your telephone Select Call diversion Diverting calls to your telephone Select Divert from Diverting calls for another telephone Select Divert for Signaling calls on two telephones twinning Diverting bundles Select Bundle 1 2, 3, … Call diversion 32 1408/1416 at Integral 5 User Guide May Three-party conference call Introduction to three-party conference callsMaking a conference call Expanding conference with another participant Connecting conference participants with each other Ending the conference call Conference bridge Introduction conference bridgeDialing into conference bridge Select End lecture mode Managing conference bridge callsSelect Clear connection Reserving conference bridge one-time appointment Select Conference bridgeSelect My conference Reserving conference bridge recurring appointment Reserving a conference bridge for others Checking and deleting reservationsSelect Conference for others Select Conference bridge Select My conference Conference bridge 40 1408/1416 at Integral 5 User Guide May Symbols in the call log Managing the call logCall log Viewing the call log Removing entries from the call logDeleting call log entries automatically Adding an entry from the call log to the phone book Select ApplicationsSelect deleted after … Adding additional entries in the call log Select Call list Managing the phone book Introduction to the phone bookCreating a new entry in the phone book Editing an entry in the phone book Deleting an entry Page Messages Introduction messagesViewing and deleting received text messages Writing and sending own text messages Sending a standard text Sending a text message for an internal caller Select Message to caller Messages 52 1408/1416 at Integral 5 User Guide May Introduction MMA Dialing into your system Dialing into your system using callback Calling using your systemPlacing a call Referring back Starting a conference callEnding a call Calling code dialing destinations Modifying the twinning/call diversion numberDeactivating call diversion / twinning Calling code dialing destinations Page Using the Avaya Menu Call chargesIntroduction to call charges Viewing the charge display Viewing charges for lines / subscribers Deleting call charges Locking the telephone Telephone lockChanging the PIN Locking the telephone Managing appointments Unlocking the telephoneAppointments reminders Select Phone locked Entering an appointment for today Entering a one-time appointment Entering a recurring appointment Acknowledging an appointment Setting appointments for others Deleting an appointmentSelect Appointments Select Appointment for otherPage Setting parameters for your telephone Changing the acoustic signalingCustomizing your telephone Setting the ringing tone melody Applying ring tone melodies Setting the contrast Select MSN call type offSelect Acoustics/Contrast Setting the language Adjusting the setting for handsfree operationSelect Handsfree Activating night service Deactivating ringing tone temporarily Do not disturbSelect Do not disturb Select Night service Select Night service 1 or 2, 3, autom. Night serviceSelect Dial settings Activating automatic handsfree after dialing Seizing external line automatically when going off-hook Seizing exchange line automaticallySelect LN on dialing off Setting the number of redials Select Line / off-hook offSelect Number of redials Setting redial interval Setting the number send to external subscribersSelect Redial every … s Select Remote no. disp Accepting calls automatically Handsfree answer back Select Handsfree AB Turning direct dialing on or off Deactivating second callSelect Direct dial on Assigning code numbers Select Second call on Deactivating VIP call signaling pager Extending call displaySelect Call display A-B off Select VIP call on Removing telephone from hunt groups Removing telephone from general callSelect Hunt group on Select General call on Activating remote headset Function, destination, line and partner keysIntroduction function keys Select Remote headset off Assigning functions to keys Assigning destinations to keysSelect Function keys Assigning lines to keys Select Destination key Assigning partners to keys Deleting key assignments Conference bridge settings Set up conference bridgeSetup reservation permissions Select Permission for … Changing access PIN Setup standard accessSelect PIN Changing standard PIN Select Standard PINSelect PIN 0000 Not active Managed Mobility Access settings Introduction MMA settingsAdding dial-in authorized numbers Changing dial-in authorized numbers Deleting dial-in authorized numbers Using call filter Select Call filter Deleting entries from the call filter Settings for your telephone system Assigning operators for day serviceIntroduction Assigning operators for night service Select Day serviceSelect System functions Assigning call forwarding destinations Setting second call barring Select Call forwardingSelect Second call barring Setting date and time Setting customer passwordSelect Date / time Showing traffic statistics Select Customer pswdSelect Traffic statistics Auxiliary devices Button module DBM32 Using a headset Switching on monitoring Starting a call Auxiliary devices 102 1408/1416 at Integral 5 User Guide May Hotel functions Layout of the hotel functions on the DBM32 button module Checking Checking out Select Reset charge meter Querying call chargesListening to messages Setting direct dial to rooms Messaging to guest message at reception Setting guest-to-guest connection Press the Disable guest-to-guest buttonDetermining the charge limit Waking guests Select Appointments for others Hotel functions 110 1408/1416 at Integral 5 User Guide May Menus Menu overview Menus Menu item in basic menu Menus 114 1408/1416 at Integral 5 User Guide May Appendix a Remote features Changing call diversion remotely Remote features 116 1408/1416 at Integral 5 User Guide May Index Destination key Menu Signaling calls