Assigning functions to keys, Select Function keys | Avaya 1408

Customizing your telephone

Note:

All the procedures described in this user manual assume a standard assignment of the function keys.

If you re-assign function keys, please bear in mind that this may change the operating procedures. Functions assigned to keys no longer appear in the menu.

Related topics:

Calling with a destination key on page 16

Assigning functions to keys

Functions which you use frequently can be assigned to programmable function keys. You can then execute these functions simply by pressing the appropriate keys.

1.Press the Avaya Menu button.

2.Select Settings.

3.Press the OK button.

4.Select Function keys.

5.Press the OK button.

The description and current assignment of all keys will be displayed.

6.Select the key you want to change or assign.

7.Press the OK button.

8.Select function you want to assign to the key.

9.Press the OK button.

10.Press the OK button.

Assigning destinations to keys

1.Press the Avaya Menu button.

2.Select Settings.

3.Press the OK button.

4.Select Function keys.

82 1408/1416 at Integral 5 - User Guide

May 2010

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Avaya 1408, 1416 manual Assigning functions to keys, Assigning destinations to keys, Select Function keys

Contents

Issue 1 May 1408/1416 at Integral 5 User Guide May 1408/1416 at Integral 5 User Guide May 2010 1408/1416 at Integral 5 User Guide May Contents Introduction Conference bridge Customizing your telephone Auxiliary devices Introduction Overview of phone buttons and featuresIntroduction to the 1400 Series Digital Deskphones Avaya 1416 Telephone Overview of phone buttons and features Partner key LEDs About LEDsFunction key LEDs Line key LEDs About this manual Introduction 14 1408/1416 at Integral 5 User Guide May Calling an internal call number Making callsIntroduction to making calls Calling an external call number Calling with a destination key Calling a person from the call log Calling partners Calling using the speakerphoneCalling a person from the phone book entry Press the Phone book / Contacts button Requesting automatic callback Redialing Requesting automatic redialing Joining another call cut-in Presenting yourself with specified call numbers Making an announcement Calling anonymous Making an individual announcementReplying to an announcement Select Answer announcement Select Anonymous call Answering a call Handling callsIntroduction to handling calls Answering a call ringing at another phone pick-up Putting a call on hold Answering a call for a partnerForwarding calls to forwarding stations Select Forward call Referring back during a call consultation call Switching between two calls brokeringMuting a call Select Return to … Transferring a call Answering an additional call second call Diverting calls for your telephone Call diversionIntroduction call diversion Select Call diversion Diverting calls to your telephone Select Divert from Diverting calls for another telephone Select Divert for Signaling calls on two telephones twinning Diverting bundles Select Bundle 1 2, 3, … Call diversion 32 1408/1416 at Integral 5 User Guide May Making a conference call Three-party conference callIntroduction to three-party conference calls Expanding conference with another participant Connecting conference participants with each other Ending the conference call Introduction conference bridge Conference bridgeDialing into conference bridge Managing conference bridge calls Select End lecture modeSelect Clear connection Select Conference bridge Reserving conference bridge one-time appointmentSelect My conference Reserving conference bridge recurring appointment Select Conference for others Reserving a conference bridge for othersChecking and deleting reservations Select Conference bridge Select My conference Conference bridge 40 1408/1416 at Integral 5 User Guide May Managing the call log Symbols in the call logCall log Removing entries from the call log Viewing the call logDeleting call log entries automatically Select Applications Adding an entry from the call log to the phone bookSelect deleted after … Adding additional entries in the call log Select Call list Introduction to the phone book Managing the phone bookCreating a new entry in the phone book Editing an entry in the phone book Deleting an entry Page Viewing and deleting received text messages MessagesIntroduction messages Writing and sending own text messages Sending a standard text Sending a text message for an internal caller Select Message to caller Messages 52 1408/1416 at Integral 5 User Guide May Introduction MMA Dialing into your system Calling using your system Dialing into your system using callbackPlacing a call Starting a conference call Referring backEnding a call Modifying the twinning/call diversion number Calling code dialing destinationsDeactivating call diversion / twinning Calling code dialing destinations Page Introduction to call charges Using the Avaya MenuCall charges Viewing the charge display Viewing charges for lines / subscribers Deleting call charges Changing the PIN Locking the telephoneTelephone lock Locking the telephone Appointments reminders Managing appointmentsUnlocking the telephone Select Phone locked Entering an appointment for today Entering a one-time appointment Entering a recurring appointment Acknowledging an appointment Select Appointments Setting appointments for othersDeleting an appointment Select Appointment for otherPage Changing the acoustic signaling Setting parameters for your telephoneCustomizing your telephone Setting the ringing tone melody Applying ring tone melodies Select MSN call type off Setting the contrastSelect Acoustics/Contrast Adjusting the setting for handsfree operation Setting the languageSelect Handsfree Deactivating ringing tone temporarily Do not disturb Activating night serviceSelect Do not disturb Select Dial settings Select Night serviceSelect Night service 1 or 2, 3, autom. Night service Activating automatic handsfree after dialing Seizing exchange line automatically Seizing external line automatically when going off-hookSelect LN on dialing off Select Line / off-hook off Setting the number of redialsSelect Number of redials Select Redial every … s Setting redial intervalSetting the number send to external subscribers Select Remote no. disp Accepting calls automatically Handsfree answer back Select Handsfree AB Deactivating second call Turning direct dialing on or offSelect Direct dial on Assigning code numbers Select Second call on Select Call display A-B off Deactivating VIP call signaling pagerExtending call display Select VIP call on Select Hunt group on Removing telephone from hunt groupsRemoving telephone from general call Select General call on Introduction function keys Activating remote headsetFunction, destination, line and partner keys Select Remote headset off Assigning destinations to keys Assigning functions to keysSelect Function keys Assigning lines to keys Select Destination key Assigning partners to keys Deleting key assignments Setup reservation permissions Conference bridge settingsSet up conference bridge Select Permission for … Setup standard access Changing access PINSelect PIN Select Standard PIN Changing standard PINSelect PIN 0000 Not active Introduction MMA settings Managed Mobility Access settingsAdding dial-in authorized numbers Changing dial-in authorized numbers Deleting dial-in authorized numbers Using call filter Select Call filter Deleting entries from the call filter Assigning operators for day service Settings for your telephone systemIntroduction Select Day service Assigning operators for night serviceSelect System functions Assigning call forwarding destinations Select Call forwarding Setting second call barringSelect Second call barring Setting customer password Setting date and timeSelect Date / time Select Customer pswd Showing traffic statisticsSelect Traffic statistics Auxiliary devices Button module DBM32 Using a headset Switching on monitoring Starting a call Auxiliary devices 102 1408/1416 at Integral 5 User Guide May Hotel functions Layout of the hotel functions on the DBM32 button module Checking Checking out Querying call charges Select Reset charge meterListening to messages Setting direct dial to rooms Messaging to guest message at reception Press the Disable guest-to-guest button Setting guest-to-guest connectionDetermining the charge limit Waking guests Select Appointments for others Hotel functions 110 1408/1416 at Integral 5 User Guide May Menus Menu overview Menus Menu item in basic menu Menus 114 1408/1416 at Integral 5 User Guide May Appendix a Remote features Changing call diversion remotely Remote features 116 1408/1416 at Integral 5 User Guide May Index Destination key Menu Signaling calls