10Press START. When the file is being sent, you receive the following message:

PROCESSING DIGITAL SEND JOB

Note

Press RESET at any time to cancel the e-mail settings and return to the top-level screen.

 

You can also press STOP to terminate the sending operation.

 

 

11When sending is complete, remove the original document from the scanner glass or the ADF.

Sending a two-sided document

To send a two-sided document successfully, make sure you describe the original as a two-sided document on the Describe Original screen. After scanning the page on the scanner glass or scanning the stack of originals in the ADF, the MFP prompts you to turn over the originals so the second side can be scanned and ordered correctly before the file is sent.

Available file formats

Select Settings in the e-mail screen to designate color and file type options for the document to be sent.

In the Color option, you can select:

●color

●black and white (B/W)

By using the File option, you can select any of these file formats:

●PDF: the default setting, which renders the best overall text and graphic quality. These files are viewed through Acrobat Reader. The attached file will have a .pdf extension.

●JPEG: best for viewing through an Internet browser. The attached file will have a

.jpeg extension.

●TIFF: a standard file type that works well with many programs. The attached file will have a .tif extension.

●M-TIFF (multipage TIFF): this format compresses a multi-page document into a compact, single-file format. The attached file will have a .tif extension.

Note

The format for the file to be sent is selected in the Send Options screens.

Documents that are sent as JPEG or TIFF files can be brought into various software programs and modified by the recipient. The recipient must have Acrobat Reader installed to read PDF files.

52 Chapter 5 – Sending to e-mail

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HP 4100 mfp manual Available file formats, Sending a two-sided document
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4100 mfp specifications

The HP 4100 MFP is a multifunction printer designed to cater to the needs of small to medium-sized businesses, providing a blend of efficiency, versatility, and performance. As a multifunction printer, it combines printing, scanning, copying, and sometimes faxing functions into a single unit. This can help streamline workflows and reduce the need for multiple devices.

One of the standout features of the HP 4100 MFP is its impressive printing speed. Capable of producing documents at speeds of up to 43 pages per minute, this printer minimizes downtime and enhances productivity in high-volume environments. Moreover, it delivers a high print resolution, ensuring that documents come out with sharp text and vibrant imagery, which is essential for professional presentations and reports.

The HP 4100 utilizes advanced laser printing technology, which not only improves print quality but also helps to maintain operational efficiency. This laser technology ensures quick warm-up times and less energy consumption compared to inkjet printers. Additionally, it supports a wide range of media sizes and types, making it suitable for various printing tasks, from simple black-and-white reports to colorful brochures.

Equipped with a large paper capacity, the HP 4100 MFP can hold up to 600 sheets with the option to expand further through additional trays. This feature significantly reduces the frequency of paper loading, allowing users to focus on their core tasks without interruptions. The device also includes automatic duplex printing, enabling users to print on both sides of a sheet, which helps save on paper costs and aligns with eco-friendly practices.

In terms of scanning capabilities, the HP 4100 MFP is equipped with an automatic document feeder (ADF) that can hold multiple pages simultaneously, facilitating efficient digitization of multi-page documents. It also offers various scanning resolutions and formats, ensuring flexibility in how documents are captured and stored.

Connectivity is another key characteristic of the HP 4100 MFP. It features USB, Ethernet, and wireless options for seamless integration into existing office networks. This allows users to print directly from their computers, mobile devices, or networked systems effortlessly. Additionally, it is compatible with various operating systems, making it a versatile choice for any work environment.

Security features are also a priority with the HP 4100 MFP. It includes secure printing options, user authentication, and encrypted data storage, ensuring that sensitive information remains protected in busy office settings.

In conclusion, the HP 4100 MFP is a robust multifunction printer that stands out for its speed, print quality, and comprehensive features. Its fusion of printing, scanning, and copying capabilities, along with advanced connectivity and security, makes it an ideal solution for businesses seeking efficiency and reliability.
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