Hp officejet 4200 series All-in-one User guide
Page
Hp officejet 4200 series All-in-one
Information herein is subject to change without notice
Safety information
Contents
Use the scan features
Order supplies
Hp officejet 4200 series support
Troubleshooting information 137
Contents
Help Description
Get help
Help Description
This section contains the following topics
Tip You can do more with your HP Officejet by using
Hp officejet overview
Hp director software to do more with your hp officejet on
Hp officejet at a glance
Feature Purpose
USB port
Rear cleanout door
Front panel overview
Line port
Purpose
Feature
Feature
Menu overview
Select the Officejet 4200 Series
Open the hp director for Windows users
Open the hp director for Macintosh users
Open the hp director using Macintosh OS
Feature purpose
Open the hp photo and imaging director using Macintosh OS
Feature purpose
Hp officejet overview
Open and close the paper tray
Load paper and load originals
Open and close the hp officejet
Lift the document feeder tray
Open the paper tray door Unfold the paper tray
Paper types
Papers for printing and copying
Recommended papers
Recommended papers on Papers to avoid on
Following are the paper sizes available for printing
Size group Specific size
Papers to avoid
Paper sizes for printing
Load full-size papers
Load paper
Load 4 by 6 inch 10 by 15 cm photo paper with tear off tabs
Load envelopes
Load originals & paper
Paper Tips
Load postcards, index, or Hagaki cards
Load other types of paper in the paper tray
Set the paper type
Paper type settings for copying
Paper Front panel setting
Set the paper type for copying
Paper size setting for copying
Paper size setting for receiving a fax
Set the paper size
Load originals
Avoid jams
Load originals & paper
Press Copy repeatedly to scroll through the menu options
Use the copy features
Use the copy features from the front panel
Overview
Increase copy speed or quality
Change default copy settings
Press Start Black
Copy a two-page black-and-white document
Copy a photo onto a full-size
Make multiple copies of the same original
Press Start Color
Press Photo Fit to
Copy a washed-out original
Copy a legal-size document onto letter paper
Enhancements Text Photo Mixed None
Copy a document that has been faxed several times
Press ! to make the image more vivid
Press Start Color or Start Black
Stop copying
Enhance light areas of your copy
Stop scanning on
Use the scan features
Scan an original on
Stop scanning
To stop scanning, press Cancel on the front panel
Scan an original
Use the fax features
Send a fax
Enable fax confirmation
Send a color original or photo fax
Send a basic fax
Send a fax using speed dials
Last number dialed appears in the display
Send a fax using redial
Schedule a fax
Press Redial/Pause
Send a fax from memory
Cancel a scheduled fax
To send a fax manually from a connected phone
Send a fax using monitor dialing
To send a fax using monitor dialing from the front panel
Send a fax manually from a telephone
To change the answer mode from the front panel
Set the answer mode
This mode only
Setting. See set the number of rings before
Incoming calls
Default setting if you have an
Distinctive ringing service Fax
Answering machine
Set the number of rings before answering
Receive a fax
Receive a fax manually from the front panel
Receive a fax manually from a phone
Poll to receive a fax
Use the attached handset hp officejet 4250 series only
Answer incoming calls using the handset
Make phone calls using the handset
Set the fax header
Receive faxes using the handset
Send faxes using the handset
Adjust the handset volume
Character
Enter text
Enter a phone number
Generate reports automatically
Available description symbols
Print reports
Generate reports manually
Delete speed-dial entries on
Set up speed dialing
Update speed-dial entries on
Add group speed-dial entries
Create individual speed-dial entries
Delete speed-dial entries
Update speed-dial entries
∀ or ! to scroll to the setting you want and press OK again
Change fax resolution and lighter/darker settings
Change the fax resolution
HP Officejet uses the new default setting to send your fax
Change lighter/darker setting
Set new defaults
Set the date and time
Set fax options
Set tone or pulse dialing
Adjust the ring volume
Set the paper size for received faxes
Forward faxes to another number
Adjust the phone line monitor volume
Edit or cancel fax forwarding
Redial a busy or unanswered number automatically
Change the answer ring pattern distinctive ringing
Press ! to select Redial or No Redial Press OK
Set automatic reduction for incoming faxes
Set the fax speed
Use error correction mode
Fax speed setting
Block junk fax numbers
Use caller ID
To delete junk fax numbers
Set backup fax reception
To add junk fax numbers
Set the country and language
Reprint the faxes in memory
Stop faxing
Fax
Fax
Print
Windows users
Make changes to the print settings, and click OK
Set printing options
Macintosh users
Summary panel
To change the print settings for the current print job
Attributes panel
Application attributes panel
Output options panel OS Paper type/quality panel
Stop a print job
Order other supplies
Order supplies
Order media
Order print cartridges
Country/region Number for ordering
Maintain your hp officejet
Clean the glass
Clean the white strip
Windows users
Clean the exterior
Work with print cartridges
Check the ink levels
Macintosh users
Press Setup
Print a self-test report
Maintain your hp officejet
Print carriage moves into view
Handle the print cartridges
Replace the print cartridges
Maintain your hp officejet
Maintain your hp officejet
Use the print cartridge protector
Use a photo print cartridge
To align the print cartridges from the front panel
Align the print cartridges
To align the print cartridges from the hp director
Clean the print cartridge contacts
Clean the print cartridges
Replace the telephone cord
Set the scroll speed
Restore factory defaults
Factory default settings are restored
Set the language and country/region
Set the prompt delay time
Self-maintenance sounds
Hp customer support
Hp officejet 4200 series support
Get support and other information from the Internet
Call elsewhere in the world
Call in North America during warranty
Hp officejet 4200 series support
Prepare your hp officejet for shipment
Call in Australia post-warranty
Hp officejet support
Hp officejet support
Warranty upgrades
Warranty information
Duration of limited warranty
Warranty service
Extent of limited warranty
Returning your hp officejet for service
Hewlett-packard limited global warranty statement
Local law
Limitations of warranty
Limitations of liability
102
Paper-tray capacities
Paper specifications
Technical information
Paper sizes
Automatic document feeder paper capacity
Print margin specifications
Fax specifications
Scan specifications
Environmental product stewardship program
Physical specifications
Power specifications
Environmental specifications
Plastics
Material safety data sheets
Energy consumption
Paper use
Hp inkjet supplies recycling program
Recycling program
Regulatory model identification number
Regulatory notices
110
FCC statement
111
Declaration of conformity European Union
Geräuschemission
113
EMC
Declaration of conformity
115
116
Fax setup
Faxing from a DSL line
Faxing with a PBX phone system or an Isdn line
How to tell if the following instructions apply to you
Vietnam
How to choose the right fax setup for your office
Singapore Spain Taiwan Thailand
Venezuela
Yes, I have a voice mail service
Select your fax setup case from this table
Voice mail
Voice calls and PC modem
Modem
Voice calls, PC modem, and answering machine
How your hp officejet will answer fax calls
Case a separate fax line no voice calls received
124
Set Rings to Answer to
How to answer fax calls automatically
Case C shared voice/fax line
Hp officejet 4210 series with no handset
How your hp officejet will answer fax calls
How to answer fax calls manually
Hp officejet 4250 series with handset
127
Case E shared voice/fax line with PC modem
129
Case F shared voice/fax line with answering machine
131
132
Case H shared voice/fax line with voice mail
How to answer fax calls manually
Case I shared voice/fax line with PC modem and voice mail
135
136
Software and hardware installation troubleshooting
Troubleshooting information
Installation troubleshooting
Drive
Problem Possible cause and solution
To check the installation on a PC, verify the following
Software installation troubleshooting
Icons are missing in the HP Director on
Some of the icons
To uninstall from a Windows computer
Hp image zone, the software has been properly installed
Start menu
To uninstall from a Macintosh computer
Then Fax Setup Wizard
Double-click the ApplicationsHP All-in-One Software folder
Device
Hardware installation troubleshooting
Print cartridges on
See print a self-test report on
You can also find more information on the HP website at
Additional installation troubleshooting help
My USB cable is not
Computer
Two types of cords shown below
Fax setup troubleshooting
Modem to e-mail or access the Internet
Problems. Check the sound quality of the telephone line by
See use error correction mode on page 65. Also contact your
Phone company to report the noise problem on your line
Distinctive ringing on
Changing this setting, see change the answer ring pattern
Manually from a phone on
Information, see create individual speed-dial entries on
Fax using monitor dialing on page 43 or send a fax manually
From a telephone on
Operational troubleshooting
Numerics
Index
134
148
124
125
141
139
112
111
133
Page
Q5600-90113
