Hp officejet 4200 series All-in-one User guide
Page
Hp officejet 4200 series All-in-one
Safety information
Information herein is subject to change without notice
Contents
Use the scan features
Order supplies
Hp officejet 4200 series support
Troubleshooting information 137
Contents
Get help
Help Description
Help Description
Hp director software to do more with your hp officejet on
Tip You can do more with your HP Officejet by using
Hp officejet overview
This section contains the following topics
Feature Purpose
Hp officejet at a glance
Line port
Rear cleanout door
Front panel overview
USB port
Feature
Purpose
Feature
Menu overview
Open the hp director for Windows users
Select the Officejet 4200 Series
Open the hp director using Macintosh OS
Open the hp director for Macintosh users
Feature purpose
Open the hp photo and imaging director using Macintosh OS
Feature purpose
Hp officejet overview
Load paper and load originals
Open and close the hp officejet
Open and close the paper tray
Open the paper tray door Unfold the paper tray
Lift the document feeder tray
Recommended papers on Papers to avoid on
Papers for printing and copying
Recommended papers
Paper types
Paper sizes for printing
Size group Specific size
Papers to avoid
Following are the paper sizes available for printing
Load paper
Load full-size papers
Load envelopes
Load 4 by 6 inch 10 by 15 cm photo paper with tear off tabs
Load originals & paper
Load postcards, index, or Hagaki cards
Load other types of paper in the paper tray
Paper Tips
Paper type settings for copying
Paper Front panel setting
Set the paper type
Set the paper size
Paper size setting for copying
Paper size setting for receiving a fax
Set the paper type for copying
Avoid jams
Load originals
Load originals & paper
Overview
Use the copy features
Use the copy features from the front panel
Press Copy repeatedly to scroll through the menu options
Change default copy settings
Increase copy speed or quality
Copy a two-page black-and-white document
Press Start Black
Make multiple copies of the same original
Copy a photo onto a full-size
Press Photo Fit to
Press Start Color
Copy a legal-size document onto letter paper
Copy a washed-out original
Press Start Color or Start Black
Copy a document that has been faxed several times
Press ! to make the image more vivid
Enhancements Text Photo Mixed None
Enhance light areas of your copy
Stop copying
Use the scan features
Scan an original on
Stop scanning on
To stop scanning, press Cancel on the front panel
Scan an original
Stop scanning
Use the fax features
Enable fax confirmation
Send a fax
Send a basic fax
Send a color original or photo fax
Send a fax using speed dials
Press Redial/Pause
Send a fax using redial
Schedule a fax
Last number dialed appears in the display
Cancel a scheduled fax
Send a fax from memory
Send a fax manually from a telephone
Send a fax using monitor dialing
To send a fax using monitor dialing from the front panel
To send a fax manually from a connected phone
Set the answer mode
To change the answer mode from the front panel
Setting. See set the number of rings before
This mode only
Answering machine
Default setting if you have an
Distinctive ringing service Fax
Incoming calls
Receive a fax
Set the number of rings before answering
Receive a fax manually from a phone
Receive a fax manually from the front panel
Poll to receive a fax
Answer incoming calls using the handset
Make phone calls using the handset
Use the attached handset hp officejet 4250 series only
Adjust the handset volume
Receive faxes using the handset
Send faxes using the handset
Set the fax header
Enter text
Enter a phone number
Character
Available description symbols
Print reports
Generate reports automatically
Generate reports manually
Set up speed dialing
Update speed-dial entries on
Delete speed-dial entries on
Create individual speed-dial entries
Add group speed-dial entries
Update speed-dial entries
Delete speed-dial entries
Change fax resolution and lighter/darker settings
Change the fax resolution
∀ or ! to scroll to the setting you want and press OK again
Change lighter/darker setting
Set new defaults
HP Officejet uses the new default setting to send your fax
Set fax options
Set the date and time
Adjust the ring volume
Set the paper size for received faxes
Set tone or pulse dialing
Adjust the phone line monitor volume
Edit or cancel fax forwarding
Forward faxes to another number
Change the answer ring pattern distinctive ringing
Redial a busy or unanswered number automatically
Set automatic reduction for incoming faxes
Press ! to select Redial or No Redial Press OK
Use error correction mode
Fax speed setting
Set the fax speed
Use caller ID
Block junk fax numbers
Set backup fax reception
To add junk fax numbers
To delete junk fax numbers
Reprint the faxes in memory
Stop faxing
Set the country and language
Fax
Fax
Print
Macintosh users
Make changes to the print settings, and click OK
Set printing options
Windows users
Application attributes panel
To change the print settings for the current print job
Attributes panel
Summary panel
Stop a print job
Output options panel OS Paper type/quality panel
Order print cartridges
Order supplies
Order media
Order other supplies
Country/region Number for ordering
Clean the glass
Maintain your hp officejet
Clean the white strip
Check the ink levels
Clean the exterior
Work with print cartridges
Windows users
Press Setup
Print a self-test report
Macintosh users
Maintain your hp officejet
Handle the print cartridges
Replace the print cartridges
Print carriage moves into view
Maintain your hp officejet
Maintain your hp officejet
Use a photo print cartridge
Use the print cartridge protector
Align the print cartridges
To align the print cartridges from the front panel
To align the print cartridges from the hp director
Clean the print cartridges
Clean the print cartridge contacts
Replace the telephone cord
Restore factory defaults
Factory default settings are restored
Set the scroll speed
Set the prompt delay time
Set the language and country/region
Self-maintenance sounds
Hp officejet 4200 series support
Get support and other information from the Internet
Hp customer support
Call in North America during warranty
Call elsewhere in the world
Hp officejet 4200 series support
Call in Australia post-warranty
Prepare your hp officejet for shipment
Hp officejet support
Hp officejet support
Warranty service
Warranty information
Duration of limited warranty
Warranty upgrades
Returning your hp officejet for service
Hewlett-packard limited global warranty statement
Extent of limited warranty
Limitations of warranty
Limitations of liability
Local law
102
Paper specifications
Technical information
Paper-tray capacities
Automatic document feeder paper capacity
Paper sizes
Fax specifications
Scan specifications
Print margin specifications
Environmental specifications
Physical specifications
Power specifications
Environmental product stewardship program
Paper use
Material safety data sheets
Energy consumption
Plastics
Recycling program
Hp inkjet supplies recycling program
Regulatory notices
Regulatory model identification number
FCC statement
110
111
Geräuschemission
Declaration of conformity European Union
113
Declaration of conformity
EMC
115
116
Fax setup
Faxing from a DSL line
How to tell if the following instructions apply to you
Faxing with a PBX phone system or an Isdn line
Venezuela
How to choose the right fax setup for your office
Singapore Spain Taiwan Thailand
Vietnam
Select your fax setup case from this table
Yes, I have a voice mail service
Voice calls, PC modem, and answering machine
Voice calls and PC modem
Modem
Voice mail
Case a separate fax line no voice calls received
How your hp officejet will answer fax calls
124
Hp officejet 4210 series with no handset
How to answer fax calls automatically
Case C shared voice/fax line
Set Rings to Answer to
How to answer fax calls manually
Hp officejet 4250 series with handset
How your hp officejet will answer fax calls
127
Case E shared voice/fax line with PC modem
129
Case F shared voice/fax line with answering machine
131
132
How to answer fax calls manually
Case H shared voice/fax line with voice mail
Case I shared voice/fax line with PC modem and voice mail
135
136
Troubleshooting information
Installation troubleshooting
Software and hardware installation troubleshooting
Software installation troubleshooting
Problem Possible cause and solution
To check the installation on a PC, verify the following
Drive
Icons are missing in the HP Director on
To uninstall from a Windows computer
Hp image zone, the software has been properly installed
Some of the icons
Double-click the ApplicationsHP All-in-One Software folder
To uninstall from a Macintosh computer
Then Fax Setup Wizard
Start menu
Hardware installation troubleshooting
Device
Print cartridges on
See print a self-test report on
Computer
Additional installation troubleshooting help
My USB cable is not
You can also find more information on the HP website at
Fax setup troubleshooting
Two types of cords shown below
Phone company to report the noise problem on your line
Problems. Check the sound quality of the telephone line by
See use error correction mode on page 65. Also contact your
Modem to e-mail or access the Internet
Changing this setting, see change the answer ring pattern
Manually from a phone on
Distinctive ringing on
Fax using monitor dialing on page 43 or send a fax manually
From a telephone on
Information, see create individual speed-dial entries on
Operational troubleshooting
Index
Numerics
125
148
124
134
111
139
112
141
133
Page
Q5600-90113