County Clerk’s Office | Multi-Tech Systems FF110 instruction

Chapter 2: System Overview

Receiving a Fax, Server Perspective – RMC Gets a Fax

1 County Clerk faxes tax report to head of construction contracting company.

Uses contractor’s DID fax number: 9707852428

County Clerk’s

Office

9 FaxFinder Server fax log () indicates successful fax reception.

	Fax Log
Time	Name	Remote ID	Result	Send
Time	Name	Remote ID	Result	Receive
08/18/2003 11:20:31 AM	Roger Sherman	9705552919	pass	receive
08/18/2003 10:48:46 AM	Hank Gregory	7175782	pass	send
08/18/2003 10:32:06 AM	John Schlief	3033258763	pass	send
08/18/2003 09:49:39 AM	Hank Gregory	9857979	pass	send
08/18/2003 09:39:31 AM	Roger Sherman		pass	receive
08/18/2003 09:20:02 AM	John Schlief	2123670278	pass	send
08/18/2003 08:07:26 AM	John Schlief		pass	receive
08/18/2003 07:33:19 AM	Gus Schmidt	8017920194	pass	send

2	Fax message traverses	PSTN
	public phone network.

Rocky Mountain Construction Office

3 Fax message reaches DID fax modem within FF110 FaxFinder Server.

DID Modem

FF110

FaxFinder

Server

POTS

Modem

Ethernet Port

John Schlief

Sales

Email:jschli
@rmc83
.com	DID Ext 2427
	DID Ext 2427

DID Ext 2426

Hank Gregory

Admin Email:hgg @rmc83

.com

DID Ext 2430

unassigned

DID Ext 2428

7

Tax report message

Roger Sherman

President

arrives as attachment

DID Ext 2429

970-555-2919 fax

(TIF file) in company

president’s email inbox:

411 Main St., 3rd Floor

Wiltonsbury, Colorado

Gus Schmidt

970-555-2918

roger@rmc83.com.

August 18, 2003

Controller

THIS IS NOT A TAX BILL.

Email:grs

@rmc83

.com

8 Company president

opens TIF file of

tax report message

into Multi-Tech Tiff

Viewer program.

Multi-Tech Systems, Inc.

FF110 FaxFinder Fax Server Admin User Guide

11

Image 11

Multi-Tech Systems FF110 manual Receiving a Fax, Server Perspective RMC Gets a Fax, County Clerk’s Office

Contents

FaxFinder FF110 World Headquarters Multi-Tech Systems, Inc CopyrightPatents Trademarks Table of Contents Faxfinder Client Software Configuration Troubleshooting Product Description Product Features Telco Safety WarningsPrerequisite Ordering the did Line Parameter Distributing Documents to Client Users Technical SpecificationsRelated Manuals Our Sample System System Overview Pstn County Clerk’s Office Receiving a Fax, Server Perspective RMC Gets a Fax System Overview County Clerk’s Office Sending a Fax, Server Perspective RMC Sends a Fax Sample Client Setup Gus, the RMC Controller System Overview Fax Message Components How the FaxFinder’s outgoing fax Comes together We Supply Server Installation Connect FaxFinder to Pots Line You SupplyConnect FaxFinder to AC Outlet Connect FaxFinder to did Line Connect FaxFinder to Ethernet Network Do Power-On Test Summary of Configuration Data Part B Configuring the FaxFinder Server Windows XP Setting Admin PC to Startup IP Address Logging Setting FaxFinder IP Addresses Administration IP Configuration General Admin Email Address & did Resetting Admin PC to Its Regular IP AddressSetting Administrative Functions Destination Email Address for Unassigned did Numbers Personal Email Address for AdminDestination Email Address for Pots Line Fax Configuring the FaxFinder’s Inbound did Modem Setting Up the Mail Server Configuring the FaxFinder’s Pots Modem Page Page Specifying Admin’s Client Password Changing Admin’s Server Password Sending Test Fax from Fax Machine to FaxFinder Assigning did Numbers to Network Clients Phone Book Name Home Screen FaxFinder Server Software Screens Login Screen Fax Log Screen Command Buttons Description Fax Log Screen Field Definitions Column Values Description Fax Details Screen Field Definitions Values Description Fax Details Screen Fax Details Screen Field Definitions Values Description Current Status Screen Did Modem fields group Page Help Screen Logout Option Administration Screen N.n IP address of the fax server For n = URL Time Configuration Fields Click on this button to re-boot the server Reset Unit Fields Phone Book Screen FaxFinder Server Software Screens FAX ID Modem Configuration Screen did Modem FaxFinder Server Software Screens FaxFinder Send Fax screen Modem Configuration Screen Pots Modem FaxFinder Server Software Screens Password Administration Screen Installing FaxFinder Client Software FaxFinder Client Software ConfigurationPage Page Page Page Associating Client with Specific FaxFinder Units Page Dis-Associating the Client from a Specific FaxFinder Unit Sending Test Fax Disabling and Re-Enabling a Client’s FaxFinder Service FaxFinder Fax Client Software Menu Command Definitions Not currently supported. See User Guides Help menu commands Descriptor Selecting Ê Pause Scheduler in the File menu FaxFinder Client Software Configuration Descriptor Indicates when each outgoing fax was sent Shows the organizational affiliation Sending a Fax Quick Version FaxFinder Client Software Operation Click Send Fax At the FaxFinder Send Fax screenClick Add Recipient Sending a Fax Page Page Page Page Page Scheduling Fax Transmissions Re-Sending a Failed Fax Putting Pending Faxes on Hold and Rescinding the Hold Page Page Canceling a Fax Setting Fax Retry Number and Interval Sending One Fax Containing Multiple Documents Page Forwarding a Fax Page Receiving a Fax Page Frequently Used Commands Toolbar Icons Using the Multi-Tech Tiff ViewerPage Page Page Page Importing Fax Images into Other Application Programs Setting Up Your Address Book Manually 100 101 Setting Up Your Address Book by Synchronizing with OutlookSynchronization Procedure What Synchronization Means 102 103 104 Using Stock Cover Pages 105 106 107 108 109 110 Creating or Modifying Cover Page StylesCreating New Cover Page Templates 111 112 113 Send Fax screen 114 115 116 Shape Cursors 117 118 Modifying Existing Cover Page Templates 119 120 121 122 123 124 Cover Page Generator Menu/Icon Command DescriptionsFile Menu 125 Edit MenuInsert Menu 126 Deleting objects 127 View Menu 128 Settings Menu 129 Reporting Failed Faxes to the Administrator 130 Fax Log Email Messages Front Panel LEDs 132 Possible Solutions to Fax Failure ProblemsDealing with Failed Fax Reports Failure Analysis Factors to Consider 133 Installing Device Manager Software Edit Menu Access to CommandsDevice Manager Command Summary Operation Applicability of Device Manager 135 136 Opening the Device Manager Software 137 Device Manager Main Screen 138 Main Screen Menu or Column Description 139 For Unassigned Number, AdministratorDevice Manager Edit Menu 140 Synchronizing Phonebooks 141 142 Adding Devices 143 Right-Click Menu for Selected FaxFinder Device 144 Deleting a Device 145 Saving a Configuration 146 Restoring a Configuration 147 Updating Firmware 148 Setting Phone Book SharingViewing Properties 149 FaxFinder Modem Firmware UpdateFirmware Updating Process Detailed 150 151 Click Start Update 152 153 FaxFinder Server Firmware Update 154 155 156 Uninstalling or Reinstalling the Device Manager Software 157 158 159 What if I cant see the web page for my FaxFinder ?Then type ping 192.168.2.1 and press Return 160 No email message after mail server setup cont’d 161 What if the modem doesnt answer a call on the did line? 162 CFR Part 68 Telecom 163 CFR Part 15 RegulationFax Branding Statement 164 Canadian Limitations NoticeIndustry Canada 165 Weee Statement 166 Warranty, Service Repair 167 Repair Procedures for International Distributors