Oki B2500 Series Directory, Creating subscribers record, Creating subscribers list, B2520 / B2540

B2520 / B2540

Directory

Your multifunction machine lets you create a directory by memorising subscriber records and subscriber lists. Your machine can store up to 250 subscriber records, which you can group in 20 subscriber lists.

For all subscriber records or subscriber lists you may create, consult, modify or delete contents. You can also print the directory.

Furthermore, your machine lets you create and manage your phone directory from your PC Kit. For more information on this feature, refer to chapter PC Features, page 42.

Creating subscribers record

To create subscribers record:

11 - DIRECTORY / NEW CONTACT

1 Press on , enter 11 with the digital keypad.

2Enter the NAME of your contact with the alphanumerical keypad (20 characters maximum), confirm with OK.

3Enter the TEL number of your contact with the digital keypad (30 digits maximum), confirm with OK.

4Choose the RECORD NO from your directory with the digital keypad or accept the displayed number, and confirm with OK.

At this stage, you may associate an e-mail address or an FTP address to your subscriber. If you do not wish to do so, confirm with OK and refer to step 5.

To associate an e-mail address:

•Enter the E-Mail address of your subscriber and confirm with OK.

•Define the attachment format (Image or PDF) then confirm with OK.

•Refer to step 5.

Or to associate an FTP address :

•Do not enter the e-mail address and confirm with OK.

•Enter the FTP address of the contact (for example: 134.1.22.9), then confirm with OK.

•Enter the FTP user name (for example: Durand) then confirm with OK.

•Enter the password of the FTP user, then confirm with OK.

•If necessary, enter the file destination directory (when this field is not completed, the files are stored directly under the root) of the FTP server (for example: server name / Durand). Confirm with OK.

•Define the attachment format (Image or PDF) then confirm with OK.

•Refer to step 5.

5 Select W. ASSOC. KEY if you want to assign a			Directory
shortcut key (letter) to your subscriber record. The
first available letter appears, use	or	to choose
another letter. Confirm with OK.
6 Select the appropriate transmission RATE to send
faxes among the values 2400, 4800, 7200, 9600,
12000, 14400 and 33600 using	or	. Confirm	-
with OK.
The maximum speed can be used if the telephone			7
line is of good quality, meaning appropriate,
without echo.

If your multifunction machine is connected to a PABX, you may insert a pause for dial tone after the outgoing local prefix dialling. To do so, insert the character "/" after the local prefix.

Creating subscribers list

To create subscribers list:

12 - DIRECTORY / NEW GROUP

1 Press on , enter 12 with the digital keypad.

2Enter the LIST NAME with the alphanumerical keypad (20 characters maximum), confirm with OK.

3 CALLED NUMBER: use ou to select from existing records the contacts of your list and confirm with OK. Repeat this operation for each subscriber you want to add to your list.

4Enter the LIST NUMBER assigned to your list with the digital keypad or accept the displayed number, and confirm with OK.

In the directory, the letter G placed next to a name identifies a subscribers group.

Modifying a record

To modify a subscribers record or list:

			13 - DIRECTORY / MODIFY
1	Press	, enter 13 with the digital keypad.
2	With	or	, browse the directory and select the
	record or list you want to modify by pressing OK.
3	With	or	, browse the entries of the selected
	record or list. Press on OK when the entry you want
	to modify appears on screen.

4The cursor appears at the end of the line. Press on C to delete characters.

5Enter the new entry and confirm with OK.

6Repeat the operations for each line you want to modify.

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