Oki B2500 Series Receive a fax, Follow-up of fax communications, Send a fax from application

B2520 / B2540

Send a fax from application

This method is used to directly send a document you have created using a desktop software without printing it beforehand.

1From your desktop software, select FILE > PRINT.

2Select the printer COMPANION SUITE FAX and click OK. The fax oubox window is displayed.

3To send your fax to a contact, enter his number in the field RECIPIENTS and click the button or select a contact (or a group) from one of the directories in the field ADDRESS BOOK and click the button .

Repeat this operation as many times as necessary (use the button Erase to delete a contact from the list of contacts).

4If necessary, adjust the advanced options (send later and resolution) in the tab ADVANCED OPTIONS.

5To add a cover sheet, select the tab COVER PAGE then click the box WITH THE COVER PAGE. Select the cover sheet you want to add from the pop-down menu, or create a new one. For more information, refer to paragraph Cover sheet, page 54.

6Click OK to send your fax to all contacts in your list of contacts.

7Your send request can then be checked, if necessary, in the outbox.

Receive a fax

The window MF Manager and MF Director show, using different messages, the reception of a fax. The icon is displayed at the bottom of the window MF Manager and

the icon appears in the task bar.

You can automatically print faxes on reception. To do this, you have to define this parameter, refer to paragraph Fax parameters, page 53.

Follow-up of fax communications

Follow-up of fax communications is by means of:

-an outbox,

-an inbox,

-a sent item memory,

-an outbox log,

-an inbox log.

These services enable you to always know exactly what communications are taking place on the terminal, whether sending or receiving.

The outbox and inbox logs are automatically printed when their contents fill an A4 page. After automatic printout, the terminal creates a new log.

The outbox

In the fax outbox, there are the following:

-the requests being sent,

-the send later requests,

-the requests for which one or more send attempts have already been made, and which will soon be redialed,

-the rejected requests (calls not put through).

The requests are classed in the order in which they are executed.

The rejected requests are filed at the end of the list so that they are more accessible if you want to work with them (request a new send) or delete them.

The send memory (items sent)

The sent memory is used to keep all faxes you have sent. The information in the send memory is:

-the recipient of the fax,

-the date the fax was created,

-the date the fax was sent,

-the size of the fax.

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