Storing Documents in a Mailbox | Xerox M20/M20i manual

Fax

Mailbox

This feature allows you to store a document in a mailbox, delete a document from a mailbox, print a document from a mailbox and to poll a mailbox. Mailboxes are setup by the System Administrator.

#Instructions for setting up Mailboxes are located in the System Administration Guide provided with your Xerox WorkCentre M20i.

Storing Documents in a Mailbox

1

2

3

!Load the originals you want to store in the mailbox.

!Press the [Menu/Exit] key.

!Using the Navigation Keys select [Mailbox] and press [Enter].

!Select [Store] and press [Enter].

!Enter the box number for the mailbox and press [Enter].

The originals are scanned and stored in the mailbox. The display shows the number of pages stored.

Menu/Exit Enter

Fax Features

$Mailbox

Mailbox No:

Page 6-14

Xerox CopyCentre C20, WorkCentre M20 and WorkCentre M20i User Guide

Image 110

Xerox M20/M20i manual Storing Documents in a Mailbox

Contents

CopyCentre C20 WorkCentre M20/M20i User Guide By Xerox Corporation. All rights reserved Table of Contents Paper and Other Media Maintenance 10-1 Page Welcome Xerox WorkCentre M20 IntroductionXerox CopyCentre C20 Xerox WorkCentre M20i Italic Typeface Specification NoteAbout This Guide Bracket Text Typeface Related Information Sources Information available for the products consists Customer Support Safety Welcome Safety Standards Regulatory Information England Telephone Number +44 0 1707 Regulations Laser SafetyAt his own expense Electricity at Work Regulations UK only Question My premises AL7 1HE Regulations Europe France IrelandPortugal Finland Italy Spain Data Coupler Information Regulations USAFax Send Header Requirements Welcome Regulations Canada Environmental Compliance Energy Star Getting Started Scanner Module UnpackingTape Starter Toner Cartridge AC Power CordDocumentation WorkCentre M20 and M20i only CopyCentre C20 WorkCentre M20 WorkCentre M20i Machine OverviewModels and Options Control Panel Document Paper Guides Output Tray Bypass Tray Component LocationGuides Document Feeder Document Input Rear View Control Panel Overview Only Job StatusManual Group Speed Dial Confirmation Use to activate a jobUse to stop an operation at any time Upward until it locks into place Installing Drum and Toner CartridgesSide cover Left of the slot, until it locks into place Its bag and slide it intoMachine firmly until it locks into place Telephone Line WorkCentre M20i only Making ConnectionsDocument Feeder USB or Parallel Port Cable WorkCentre M20 and M20i only Machine displays ’Warming Up Please Wait...’ Powering On the MachineOn I position Guide Loading PaperRear Max Fill Line Corner SnubbersDo not fill above the Maximum Fill Line Getting Started Menu/Exit Enter Help ListHelp List Printing... displays Enter Machine Status Machine SetupPress Enter to save your selections Off Machine Setup OptionsLTR / A4 / LGL / Folio 15 / 30 / 60 German, Italian Spanish, Portuguese CommEnglish, French Finnish, Norwegian Hour Clock ModeIf the Fax Setup option Auto Reduction is set to Toner Save Test Print or Scan Installing SoftwareWorkstation Setup Driver Installation Reboot the Workstation Selection will be confirmed Printers and Faxes window will be displayed Workstation SetupYou will need to configure the printer drivers Properties window will be displayed Click on the Ports tab Test Scan Test Print or ScanTest Print Copy Current Reduction Number of Copies Enlarge Setting Copying ProcedureSelect Copy Mode Select the Paper Supply Navigation Keys Enter Load the OriginalsDocument Feeder Remove all staples and paper clips prior to loading Align with the registration arrow in the rear left corner Select the Copy FeaturesDocument Glass Lower the Document Feeder Numeric Keypad Clear/Clear All Enter the QuantityPress Start Keys Contrast Settings Basic Copy FeaturesFeature Description 25 400% Sided CloneAuto Fit Long Photo TextMixed Bypass Paper SupplyMap Bypass Tray ID Card Copy Special Copy FeaturesMenu/Exit Enter Navigation Keys Book BinderHoles Border Back BothFront Transparencies Create Booklet Interrupt feature and the Interrupt Using InterruptMode. Press the Copy key to Activate Copy mode Select Interrupt Select the Interrupt Job Features Numeric Keypad If another urgent job is required repeat the procedureResume Current Job Interrupt Start Compatible Features Feature Copy Paper and Other Media Loading the Paper Trays Using the Paper TraysPreparing Paper for Loading Paper Tray Rear Ensure that the paper is Max Fill Line Corner Snubbers Required tray is lit on the Status Map Using the Bypass TrayPaper Supply key until Status Map Unfold the Paper Support Paper Support Bypass Tray Enter Paper Supply Bypass tray is lit on the StatusMap Selection Setting the Paper SizeDisplay shows Tray 1 Size on the bottom line Press Enter Paper Tray Bypass Tray Plain paper Media SpecificationsMedia Sizes and Types Envelopes Media Guidelines Paper and Other Media Paper and Other Media Mail Sending an E-mail Select the E-Mail Key and Features Original Type E-mail key Sided Color Resolution Enter the Recipient’s E-mail Address Using the Numeric KeypadEnter the Sender’s Name Alphabet Keyboard Review Addresses Entering Multiple RecipientsSend to Myself Select a File Type Using the Navigation Keys select Yes. Then press EnterEnter a Mail Subject Mail Subject displays Basic E-mail Features Original Type Sided Color Original Resolution Resolution New Special E-mail FeaturesGroup Mail Yes and press Enter EditUse to delete an existing Send Local Address Book Book Print AddressIndividual Group Using the Global Address Book Can enter is Mail Fax Faxing Procedure Guides to the size required Press the Fax key to activate Fax mode Fax key remains illuminated When selectedSelect the Fax key Fax Key Lighten/Darken Original Type Sided Color Resolution Enter the Fax Number Job Status Job Status Enter Navigation Keys Speed Dialing Dialing MethodsKeypad Dialing Group Dialing Redial Manual group dialingManual Dialing Select if your original is Press Fax Basic Fax FeaturesPress Fax Sided Required and press Enter Super Fine Super Fine resolutionFine Special Fax Features Toll Save Delay Fax Memory Fax TX Poll Priority FaxPolling Poll Batch TX Mailbox Storing Documents in a Mailbox Printing Mailbox Contents Deleting Mailbox Contents Polling from a Mailbox Enter the passcode for the mailbox and press Enter Sending to a Mailbox Mailbox Send Mailbox No Using the Fax Setup Options Fax Setup OptionsChanging the Fax Setup Options Starting on page 6-20 customize Fax Setup Options Speed Dials On-Err Group DialsMSG Confirm High Up to 5 digitsLow Off Print Tone Pulse Dial ModeSelects the default dial mode Print Requiring printing Select Print or Print Setup from the File menuPrinting a Document Windows 95/98/Me Printer SettingsAccessing Printer Settings Windows NT Windows XP PCL Driver Layout Tab Paper Tab Image Options Tab Print Quality ModeToner Save Mode Image Quality Use Print Fonts Output Options TabPrint Order Collate Current Watermarks Add, Update and DeleteWatermark Tab Font Attributes About Tab PostScript Driver Flip on Short Edge Rotated LandscapeFlip on Long Edge Order Paper / Quality Tab Paper Source Scan Twain Scanner Program Scanning Procedure Open the Image Editing Application Select the Scan Features Save the Image Select PreviewSelect Scan Preview Scan Machine Administration Using the Machine Setup Options starting on Bottom edge of each To be printed on each page of each receivedTransmission. The information is printed on Whether the machine uses a 12 or 24 hour Use to set the USB speed. Fast is the defaultUse to enter the fax number and name Actual size. Margins can be set between 30mm Reports Reports Available Report is processed and printed Printing ReportsUse the following instructions to print a report Running ControlCentre Installing ControlCentreControlCentre ControlCentre screen displays Using ControlCentre PCL Settings Tab Advanced Tab Phonebook Tab Information Tab Firmware Update TabUsing Number of prints PCL Tab Click on the Printer tab to set default print optionsPrinter Tab Click on the PCL tab to set options for PCL printing Flash Font and Macro Tab PostScript Tab Creating Departments Enter the Master Access CodeDepartment Codes Printing Department Data Keys and press Enter System Admin Tools Department Print Select the required report and press Enter Managing Departments Select Department usingSelect Management using Navigation Keys and press To enable Department Mode, select On and press Enter To remove a Department Code, select Code and press Enter Changing the Master Code To change the Master Code Press the Machine Status key Enable Passcode ProtectionPasscode Protection To enter the new passcode Change the Passcode Enter Enter the existing passcode and press Enter Clear Memory Clearing the Memory Maintenance Tools Check the Serial Number Maintenance Serial Number Notify Toner Low New Drum Machine Button Clean DrumXerox WorkCentre M20 or M20i will print a special cleaning Billing Counters Select the required Counter and press Enter Enabling or Disabling Auxiliary Access System Admin Tools Auxiliary Access Machine Administration Maintenance CVT Glass CleaningOpen the Document Feeder Close the Document Feeder Control Panel and LCD Outside Areas of the Machine Toner Cartridge Ordering SuppliesEurope USA and Canada Drum Cartridge Toner Cartridge Toner Save ModeCustomer Replaceable Units Expected Cartridge Life To Re-distribute the Toner Machine returns to standby Setting the Product to Send Toner Low Information Drum Cartridge Replacing the Drum Cartridge Maintenance Reinstall the toner cartridge, then Troubleshooting General Input Misfeed Fault ClearanceDocument Jams Cover Close the Document Feeder top cover Exit MisfeedFeeder Roller Misfeed Close the Document Feeder and reload the documents Paper Feed Area When pulled, pull the releasePaper Jams Lever to open the side cover Open the front cover Pull down on the Fuser Lever Paper Exit AreaClose the cover Turn the Jam Remove Lever back to the original position Close the front cover and side cover Remove the jammed paper Sided JamBypass Tray Jam Paper out of the machine Customer Support LCD Error Messages Polling Error Line ErrorLSU Error Non-Xerox Toner Cart No Paper Power FailureNo. Not Assigned RX Tray Full Problem and Solutions Charts Copying Problems Printing Problems Irregular faded patches Half of the page is blankPrinting is too slow Black staining Mail Problems Invalid Server or Port ErrorSmtp Server Conn Failure Smtp DNS Domain Faxing Problems Solution Chart Paper is not collated Originals cannot be receivedEven if Start is pressed Received original is printed Specifications Specifications Printer Specifications Emulation Fax Specifications Scanner and Copier Specifications General Specifications Available Paper typesPlain paper, OHP film, Label, Envelope, Card, Postcard Paper Type L mm L Inch Source Media Types Sizes Thickness Folio 16lb ~ 24lbInput Source Index Numerics Index Test Scan Paper Specification 10-7 Canada 1-5,11-10