Oki 4100 manual Setting the Fax Identification

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4100 Fax ENGLISH 15/1/97 9:37 am Page 26

English

PC Fax Mode [PC]: If you have purchased the optional PC Interface Board for your fax machine, this mode turns on the connection between your fax machine and a personal computer. Refer to the documentation you received with your PC Interface Board option for details.

Changing the Answering Mode

Follow these instructions to change your fax machine’s answering mode.

1Press the Auto Rec key. Your fax machine will dis- play a description of your current selection.

2Press the Auto Rec key again. Your fax machine will switch to the next setting.

3Continue pressing the Auto Rec key until the selec- tion you want appears on the display. After a short pause, your fax machine will return to standby mode displaying the new answering mode setting.

Setting the Fax Identification

Fax machines use the information you will enter here to identify themselves during communications. In most countries programming this information into your fax machine is a legal requirement. The infor- mation you will enter here includes:

Sender ID: This is a descriptive title (usually the location of your fax machine or the name of your company or office). This description will be printed at the top of every

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fax you send. You can enter up to 32 characters. The first 16 characters of your Sender ID will also be used as your Personal ID, which may appear on the displays or reports of other fax machines you are communicating with.

Tip: Some fax machines do not print your TSI/CSI tele- phone number (see below) on their received pages. To ensure this is always printed, you may wish to include it in your Sender ID entry along with your name.

TSI/CSI: This is the telephone number of your fax machine. This number is printed at the top of the faxes you send, and appears on the displays and reports of other fax machines you are communicating with.

Call Back Number: The Call Back Number is a tele- phone number (not a fax number) which the operator of the remote machine can use to reach you. If you use the voice request function while communicating with another fax machine and no one is there to answer, your fax machine will automatically send a cover letter with a call back message. The call back message is printed in a separate sheet with the message “Please call back” and a telephone number where you can be reached. The call back number entered here is the number that appears on the call back message.

1Press the Select Function key.

2Press the 9/User Program One Touch key.

3On the numeric keypad, press 4. The display will

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Contents English HandbookEnglish Operation and Maintenance SafetyInstallation Hints Toner Cartridge Image Drum Unit Handling Emergency First AidContents Programming Basic OperationsAdvanced Operations Reports Problem SolvingSpecifications Index Features IntroductionProduct Options Component Identification What You Should ReceiveComponents Paper Tray/Copy StackerExpansion Control Panel Control Panel Keys and Indicators English English One Touch Keypad Machine’s function settings Signal TonesUnpacking InstallationGetting Started Setting Up Your Fax Machine Release the toner Connect to the Telephone Line Loading Paper Setting the Clock EnglishSetting the Answering Mode Setting the Fax Identification Setting Language To Do This UseConnecting to a PBX Dial Directories Programming One Touch KeysOne Touch Parameters Programming Auto Dial Numbers Programming Groups Location ProgrammingBasic Operations Preparing DocumentsLoading Documents Different sizes at the same timeSending a Fax to a Single Location Document Type Contrast to UseReceiving Faxes Manually Receiving Faxes in Memory MSG. in MEMORY, PrintingPower Failures and Memory Rejecting Unsolicited Fax MessagesUsing Voice Request Making CopiesLift the handset and press the Voice Request key PRG. Start Time Advanced OperationsSending a Fax at a Later Date and Time Sending a Delayed Fax From Memory Sending a Fax to Multiple Locations Sending a Confidential Fax Relay BroadcastingRemote List no Select Location PollingProgramming Customizing Features and OperationsUser Function Settings English Power Save MODE, Pressstart to Exit ECM Function The error correction mode Dial Parameter Settings Service Function Settings Service Function Settings List English Reports Understanding ReportsDistant Station ID Printing Reports Codes Used in ReportsCommunication Codes Problem Solving Clearing a Document JamClearing a Printing Paper Jam Close the fax machine’s top cover Replacing the Toner Cartridge Paper is damaged, remove and replace itEnglish English Replacing the Image Drum Unit Remove the old image drum unit with its toner Problem Checklist Reading Your Print CountersEnglish English English Specifications Category SpecificationsStatutory User Information UK only TEL/FAX Change Over Auto Start BusyCancl CoverECM Function Drum CountEcho Protection ERR Report MCFLong DOC. TX Mftone Duration 52 MFTONE/DPPULSE 52 MH onlyPulse Make Ratio PC/FAX SwitchPulse Dial Rate PunitStop Timer ProgRing Response TEL/FAX SWTX Mode Default
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