Oki 4100 manual Understanding Reports

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4100 Fax ENGLISH 15/1/97 9:37 am Page 55

Reports

Understanding Reports

Your fax machine provides a variety of useful reports which help you understand your fax machine’s current settings, programming and operations.

Refer to the reports listing below to determine which reports you may want to print, then refer to Printing Reports for instructions on printing a report.

Activity Report

The activity report provides a record of your fax machine’s communications. Information provided on this report includes:

■The total amount of time your fax machine spent sending faxes and the total amount of time spent receiving faxes.

■The date, time and duration (S,R-TIME) of each transmission or reception.

■The name or telephone number of the fax machine you were communicating with (DISTANT STATION ID). If you were sending a fax, the telephone

English

number or the Location ID will be printed. If you were receiving a fax, the remote fax machine’s Personal ID or telephone number, if programmed, will be printed.

■The communication mode used for each transmission or reception.

■The number of pages sent or received.

■The result of each communication.

■Service codes.

Tip: This report does not contain the results of messages which were received without errors.

Broadcast Confirmation Report

Use this report to confirm the results of a multiple- location transmission (or broadcast). Information provided on this report includes:

■The date and time at which the broadcast started.

■The total amount of time used to complete the broadcast.

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Contents Handbook EnglishEnglish Installation Hints SafetyOperation and Maintenance Emergency First Aid Toner Cartridge Image Drum Unit HandlingContents Advanced Operations Basic OperationsProgramming Specifications Index Problem SolvingReports Introduction FeaturesProduct Options What You Should Receive Component IdentificationPaper Tray/Copy Stacker ComponentsExpansion Control Panel Control Panel Keys and Indicators English English One Touch Keypad Signal Tones Machine’s function settingsGetting Started InstallationUnpacking Setting Up Your Fax Machine Release the toner Connect to the Telephone Line Loading Paper English Setting the ClockSetting the Answering Mode Setting the Fax Identification To Do This Use Setting LanguageConnecting to a PBX Programming One Touch Keys Dial DirectoriesOne Touch Parameters Programming Auto Dial Numbers Location Programming Programming GroupsPreparing Documents Basic OperationsDifferent sizes at the same time Loading DocumentsDocument Type Contrast to Use Sending a Fax to a Single LocationReceiving Faxes Manually MSG. in MEMORY, Printing Receiving Faxes in MemoryRejecting Unsolicited Fax Messages Power Failures and MemoryMaking Copies Using Voice RequestLift the handset and press the Voice Request key Sending a Fax at a Later Date and Time Advanced OperationsPRG. Start Time Sending a Delayed Fax From Memory Sending a Fax to Multiple Locations Relay Broadcasting Sending a Confidential FaxRemote List no Polling Select LocationUser Function Settings Customizing Features and OperationsProgramming English Power Save MODE, Pressstart to Exit ECM Function The error correction mode Dial Parameter Settings Service Function Settings Service Function Settings List English Understanding Reports ReportsDistant Station ID Codes Used in Reports Printing ReportsCommunication Codes Clearing a Document Jam Problem SolvingClearing a Printing Paper Jam Close the fax machine’s top cover Paper is damaged, remove and replace it Replacing the Toner CartridgeEnglish English Replacing the Image Drum Unit Remove the old image drum unit with its toner Reading Your Print Counters Problem ChecklistEnglish English English Category Specifications SpecificationsStatutory User Information UK only TEL/FAX Change Over Busy Auto StartCover CanclERR Report MCF Drum CountEcho Protection ECM FunctionMftone Duration 52 MFTONE/DPPULSE 52 MH only Long DOC. TXPunit PC/FAX SwitchPulse Dial Rate Pulse Make RatioTEL/FAX SW Timer ProgRing Response StopTX Mode Default