Setting Clerk Numbers and Names | ABC Office Alpha 583cx instruction

Setting Clerk Numbers and Names

6If you want a 4th line, do the following:

•Using the round Number keys area, press 74.

•Press the Return key. Footer line 4 appears on the display.

•Enter the 4th line of the logo, up to 24 characters and then press the

Check key.

7If you want a 5th line, do the following:

•Using the round Number keys area, press 75.

•Press the Return key. Footer line 5 appears on the display.

•Enter the 5th line of the logo, up to 24 characters and then press the

Check key.

8When you are done, turn the Mode key to Off.

Setting Clerk Numbers and Names

You can program and assign up to 26 Clerk Numbers so you can monitor sales by individual employees. Each clerk number can also be assigned a 24 character name.

The Clerk Numbers are used in the register modes REG1 and REG2 only. To see the sales totals for each clerk, a Clerk Report is available in both the X and Z modes.

You can spell names by using department keys. For more information, see Setting Alphanumeric Descriptions on page 17.

Note

When entering the clerk passwords, they appear as asterisks **** on the displays for extra security.

After you specify Clerk Number and Names, you must set a flag option so that clerks must enter their clerk number before every transaction. For more information, see Programming Flag Options on page 56. If you do not set the flag option to turn on Clerk Numbers, all transactions listed on reports and receipts will appear under Clerk 1.

After you are done programming clerk numbers, you can check your results. See Printing the Quick Start Program Confirmation Report on page 29.

Note

If you make a mistake while you are programming the Clerk Numbers, press the Clear key and begin again with Step 3.

Alpha 583cx User’s Guide

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ABC Office Alpha 583cx manual Setting Clerk Numbers and Names

Contents

Contents Alpha 583cx User’s Guide Contents Alpha 583cx User’s Guide Iii Running Reports 101 100 105 102103 104 127 121124 125 Before Starting Welcome Welcome What is in the Box?Customer Service Website Important Phone Numbers Plugging in and Putting in the Batteries Getting Started Getting Started To get the cash register ready to use Installing the Paper Roll Installing the Paper RollTo install the paper roll To install and program the barcode reader Installing the Barcode ReaderGetting Started Setting the Date And Time Setting the Date And TimeTo set the time Example 2 To program 945 P.M For this tax rate Programming the Sales Tax Programming Department Keys Programming Department Keys Opening and Closing the Customer Display Getting To Know the Cash RegisterTo open and close the display This code Appears when Opening and Closing the Customer Display This setting Does this Using the Mode Key AreaGetting To Know the Cash Register Using the Keyboard Using the Keyboard To lock and unlock the cash drawer using the key Using the Cash DrawerTo open the cash drawer without making a sale Using the Accessory Drawer Using the Accessory DrawerTo open the cash drawer using the emergency lever Using the Displays Setting Up Your Cash Register the Basics Setting Alphanumeric Descriptions Setting Alphanumeric DescriptionsClerk Display Numbers Alpha 583cx User’s Guide Alphanumeric Code ChartSetting Up Your Cash Register the Basics Number Use this table for punctuation and foreign characters Normal Size Using Single Width CharactersUsing Double Wide Characters About Programming Numbers in Logo Messages Store Logo Worksheet Programming a Store Logo or a Commercial Message International Coffees Check key Setting the Commercial Message in the Footer Setting Clerk Numbers and Names Setting Clerk Numbers and Names To use clerk numbers Example 6 Clerk #1 has a passcode Return key To use the Clerk System Setting the Machine NumberUsing the Clerk System Setting the Machine Number To set manager passwords Example 8 To set the X password as Setting X and Manager PasswordsExample 9 If the PRG/Z password is Printing the Quick Start Program Confirmation Report Printing the Quick Start Program Confirmation ReportTo print the Quick Start Program Confirmation Report Before Going to Register Mode This error Means this Error CodesClearing an Error Error Codes Half System Clear Setting Up Your Cash Register Advanced To program department keys Setting Up Your Cash Register AdvancedPress this To specify this See this 00 to This number Means this Setting Standard and Gallonage ModeProgramming Multiple and Single Items Programming High Digit Lock-out Hdlo This number From this To this Programming Tax StatusThis tax status Number Means this If you do not need a preset price, enter 0 as the price Programming Department Preset PriceAssigning Department Number Keys Programming Department Names Code Character Number Alphanumeric Code Chart Special Characters and Punctuation Message Number Message Type This message shows Programming Scrolling Messages To program the Off message time setting Setting the Off MessageProgramming Scrolling Message Display Times To program the Sales message start time setting Setting the Mode MessageSetting the Sales Message Start and Stop Times To program the Mode message time setting To program the Idle message display after the time appears Setting the Idle MessagesTo program the Idle message pattern Press this number To specify Setting the Amount of Time Letters Appear in the DisplayProgramming the Credit Keys To program the amount of time letters appears Press this key To get this letter Programming PLUs without a Barcode Reader Programming PLU Descriptions Programming PLU Descriptions Programming PLUs with the Barcode Reader This decimal point Looks like Setting the Decimal Points Programming Minus Percentage Discounts Setting the Rounding RatesSetting the Rounding Rates Programming Discounts Programming Coupon Discounts Number Taxable by To charge Programming Discounts To program the Coupon key Method See page 96 to ring up a coupon sale programmed with Method Programming Plus Percentage Add-ons Programming Flag Options This Flag Set Number Sets these actions Programming Flag Options Setting Up Your Cash Register Advanced PST1 PST2 PST3 Setting Up Your Cash Register Advanced Programming Flag Options Ringing up Sales Ringing up Sales and Using Training Mode Alpha 583cx User’s Guide To ring up sales with the barcode reader Using Training ModeRinging up Sales and Using Training Mode Ringing up Sales with the Barcode Reader To start Training mode Using Training ModeTo stop Training mode Programming Complex Tax Rates Setting the Tax Rates Setting the Tax Rates To program a VAT tax rate commonly used in Europe Programming Complex Tax Rates Example 25 5% To program a Second VAT tax rate Running the Program Confirmation Report Running ReportsTo run a program confirmation report Running the Program Confirmation Report To run a department confirmation report Running the Department Confirmation ReportRunning the PLU Confirmation Report Running Reports To run a Department sales report Running the Department Sales ReportRunning Management Reports Running the Department Sales Report About Z Readings About X Readings To run a Cash-In-Drawer report About Management ReportsRunning a Cash-In-Drawer Report Running Management Reports To print a Financial report Running a Clerk ReportRunning a Financial Report Financial Reading must be closed out in the Z position To run a duplicate Z report Financial Report ExampleTo take a weekly or monthly financial report Z2 or To reset the Z1 counter To print a Department Range report Running Management Reports To reset the Z2 counterTo reset the grand total Running an Hourly Report Running PLU Reports Maintenance and Options To put the paper in the paper roll Optional AccessoriesInstalling a New Paper Roll Maintenance and Options Using the Battery System Using the Battery System Aside Part Number Ordering Accessories Hear an Error Beep TroubleshootingError message Do this PE Printer Error Sec code error appears in PRG, X or Z modesIf Clerk E12 Displays In REG 1 or REG 2 Modes Troubleshooting Opening the Drawer When There is no PowerRegister Does Not Work at All Half System Clear Half System ClearFull System Clear If Nothing Helps Examples Alpha 583cx User’s Guide Examples Sample Receipt Transaction Codes Transaction CodesCode Means this Cash Sale With Tendering Change Adding Tax to a Non-Taxable Department Charge Sale Cash Sale Without Tendering ChangeCash Sale Without Tendering Change To ring a coupon discount sale Coupon Discount Sale Credit Return Credit ReturnCredit Sale Dept Shift Key Exempting Tax on the Entire Sale Exempting Tax On An ItemTo ring an item without charging tax Minus Percentage Discount Sale Gallonage Sales TransactionGallonage Sales Transaction Multiplication Sale Multiplication of a Department Unit Price No-Sale Function Multiplying By a FractionMultiplying By a Fraction Paid-Out Sale Overriding a PLU SalePLU Sale Alpha 583cx User’s Guide 103 PLU Sale With PLU DescriptionPlus Percentage Sale PLU Sale With PLU Description Registering a Department Unit Price Received-On-Account SaleRegistering a Reference Number Alpha 583cx User’s Guide 105 Return SaleSplit Tendering Sale Return Sale To register a reference number Temporarily Overriding a PLU Price Use the Error-Correct /Void Key Alpha 583cx User’s Guide 107 Voiding a Department Preset PriceVoiding a Coupon Sale Voiding a Coupon Sale Voiding a Department Preset with a Minus Percentage Discount Voiding a Department Preset with a Coupon Discount Alpha 583cx User’s Guide 109 Voiding a Multiplication of a Department Preset PriceVoiding a Minus Percentage Discount Sale Voiding a Minus Percentage Discount Sale Voiding a PLU Multiplication Sale Voiding a Multiplication Sale Alpha 583cx User’s Guide 111 Voiding a PLU SaleVoiding a PLU Sale with a Coupon Discount Voiding a PLU Sale Voiding a PLU Sale with a Plus Percentage Rate Voiding a Plu Sale with a Minus Percentage Discount Example 67 Void a $1.00 item in Department To void a sale Voiding a Plus Percentage SaleVoiding a Sale Voiding a Plus Percentage Sale Calculating Your Tax Calculating State Tax Table Codes To calculate your tax rate Calculating Your TaxAlpha 583cx User’s Guide 115 Type Press Appears as Appendix a Calculating State Tax Table Codes Alpha 583cx User’s Guide 117 Example Tax Chart Alpha 583cx User’s Guide 119 Worksheet Programming the State Tax Canadian Tax Programming Example GST/PST System for CanadaTo program Flag Press 00001 + Subtotal/w/TAX + 0* + Dept Key Alpha 583cx User’s Guide 123 Canadian Tax Programming Example Feature Description Specifications and SafetyProduct Information Safety Notice Safety NoticeAlpha 583cx User’s Guide 125 Description Tables Description TablesAlpha 583cx User’s Guide 127 Appendix C Product Information Alpha 583cx User’s Guide 129 Index Alpha 583cx User’s Guide 131 Index 132 133