Running a Clerk Report | ABC Office Alpha 583cx specification

Chapter 8: Running Reports

Running a Clerk Report

The Clerk report shows sales by clerk number. For more information about setting clerk numbers, see Setting Clerk Numbers and Names on page 25.

•A Clerk report in the X position shows sales up to the current hour.

•A Clerk report in the Z position shows sales for the entire day. A Clerk report must be closed out in the Z position.

Note

If you are not using clerk numbers, then you cannot run a Clerk report. You hear an error beep when you press the Clerk key.

To run a Clerk report

1Put the Z key or the PRG key in the Mode key slot and turn it to the X or Z position.

2If you are prompted for a Manager Password, type the password number and then press the Check key. If you did not program a Manager Password, go to the next step.

3Press the Clerk key. The Clerk report prints.

Running a Financial Report

The Financial report shows totals of departments, tax, net sales, voids, returns, coupons, refunds, minus percentage, plus percentage, receipts-on-account, paid out, cash, check, and charge. The running grand total appears only on Z reports.

You can run a copy of the Financial report in the Z position. If other keys are pressed after the first Z reading, the duplicate Z Report will not print. To turn off the duplicate Z Report printing feature, you must change Flag

25.For more information about Flags, see Programming Flag Options on page 56.

Important

A Financial Reading must be closed out in the Z position.

For an example Financial report, see Financial Report Example on page 77.

To print a Financial report

1Put the Z key or the PRG key in the Mode key slot and turn it to the X or Z position.

76	Alpha 583cx User’s Guide

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ABC Office Alpha 583cx manual Running a Clerk Report, Running a Financial Report, To print a Financial report

Contents

Contents Contents Alpha 583cx User’s Guide Running Reports Alpha 583cx User’s Guide Iii 100 101 104 102103 105 125 121124 127 Welcome Before Starting Important Phone Numbers What is in the Box?Customer Service Website Welcome Getting Started Plugging in and Putting in the Batteries Getting Started To get the cash register ready to use Installing the Paper Roll Installing the Paper RollTo install the paper roll To install and program the barcode reader Installing the Barcode ReaderGetting Started Setting the Date And Time Setting the Date And TimeTo set the time Example 2 To program 945 P.M Programming the Sales Tax For this tax rate Programming Department Keys Programming Department Keys Opening and Closing the Customer Display Getting To Know the Cash RegisterTo open and close the display Opening and Closing the Customer Display This code Appears when This setting Does this Using the Mode Key AreaGetting To Know the Cash Register Using the Keyboard Using the Keyboard To lock and unlock the cash drawer using the key Using the Cash DrawerTo open the cash drawer without making a sale Using the Accessory Drawer Using the Accessory DrawerTo open the cash drawer using the emergency lever Setting Up Your Cash Register the Basics Using the Displays Setting Alphanumeric Descriptions Setting Alphanumeric DescriptionsClerk Display Number Alphanumeric Code ChartSetting Up Your Cash Register the Basics Numbers Alpha 583cx User’s Guide Use this table for punctuation and foreign characters About Programming Numbers in Logo Messages Using Single Width CharactersUsing Double Wide Characters Normal Size Programming a Store Logo or a Commercial Message Store Logo Worksheet International Coffees Check key Setting the Commercial Message in the Footer Setting Clerk Numbers and Names Setting Clerk Numbers and Names Return key To use clerk numbers Example 6 Clerk #1 has a passcode Setting the Machine Number Setting the Machine NumberUsing the Clerk System To use the Clerk System To set manager passwords Example 8 To set the X password as Setting X and Manager PasswordsExample 9 If the PRG/Z password is Printing the Quick Start Program Confirmation Report Printing the Quick Start Program Confirmation ReportTo print the Quick Start Program Confirmation Report Before Going to Register Mode Error Codes Error CodesClearing an Error This error Means this Half System Clear Setting Up Your Cash Register Advanced To program department keys Setting Up Your Cash Register AdvancedPress this To specify this See this 00 to Programming High Digit Lock-out Hdlo Setting Standard and Gallonage ModeProgramming Multiple and Single Items This number Means this This number From this To this Programming Tax StatusThis tax status Number Means this If you do not need a preset price, enter 0 as the price Programming Department Preset PriceAssigning Department Number Keys Programming Department Names Alphanumeric Code Chart Code Character Number Special Characters and Punctuation Programming Scrolling Messages Message Number Message Type This message shows To program the Off message time setting Setting the Off MessageProgramming Scrolling Message Display Times To program the Mode message time setting Setting the Mode MessageSetting the Sales Message Start and Stop Times To program the Sales message start time setting To program the Idle message display after the time appears Setting the Idle MessagesTo program the Idle message pattern To program the amount of time letters appears Setting the Amount of Time Letters Appear in the DisplayProgramming the Credit Keys Press this number To specify Press this key To get this letter Programming PLU Descriptions Programming PLUs without a Barcode Reader Programming PLUs with the Barcode Reader Programming PLU Descriptions Setting the Decimal Points This decimal point Looks like Programming Discounts Setting the Rounding RatesSetting the Rounding Rates Programming Minus Percentage Discounts Programming Coupon Discounts Programming Discounts Number Taxable by To charge Method To program the Coupon key Programming Plus Percentage Add-ons See page 96 to ring up a coupon sale programmed with Method Programming Flag Options Programming Flag Options This Flag Set Number Sets these actions Setting Up Your Cash Register Advanced PST1 PST2 PST3 Setting Up Your Cash Register Advanced Programming Flag Options Ringing up Sales and Using Training Mode Ringing up Sales Alpha 583cx User’s Guide Ringing up Sales with the Barcode Reader Using Training ModeRinging up Sales and Using Training Mode To ring up sales with the barcode reader To start Training mode Using Training ModeTo stop Training mode Programming Complex Tax Rates Setting the Tax Rates Setting the Tax Rates Programming Complex Tax Rates To program a VAT tax rate commonly used in Europe To program a Second VAT tax rate Example 25 5% Running the Program Confirmation Report Running ReportsTo run a program confirmation report Running the Program Confirmation Report Running Reports Running the Department Confirmation ReportRunning the PLU Confirmation Report To run a department confirmation report Running the Department Sales Report Running the Department Sales ReportRunning Management Reports To run a Department sales report About X Readings About Z Readings Running Management Reports About Management ReportsRunning a Cash-In-Drawer Report To run a Cash-In-Drawer report Financial Reading must be closed out in the Z position Running a Clerk ReportRunning a Financial Report To print a Financial report To run a duplicate Z report Financial Report ExampleTo take a weekly or monthly financial report Z2 or To reset the Z1 counter Running an Hourly Report Running Management Reports To reset the Z2 counterTo reset the grand total To print a Department Range report Running PLU Reports Maintenance and Options Maintenance and Options Optional AccessoriesInstalling a New Paper Roll To put the paper in the paper roll Using the Battery System Using the Battery System Aside Ordering Accessories Part Number Hear an Error Beep TroubleshootingError message Do this PE Printer Error Sec code error appears in PRG, X or Z modesIf Clerk E12 Displays In REG 1 or REG 2 Modes Troubleshooting Opening the Drawer When There is no PowerRegister Does Not Work at All If Nothing Helps Half System ClearFull System Clear Half System Clear Examples Alpha 583cx User’s Guide Sample Receipt Examples Transaction Codes Transaction CodesCode Means this Adding Tax to a Non-Taxable Department Cash Sale With Tendering Change Charge Sale Cash Sale Without Tendering ChangeCash Sale Without Tendering Change Coupon Discount Sale To ring a coupon discount sale Dept Shift Key Credit ReturnCredit Sale Credit Return Exempting Tax on the Entire Sale Exempting Tax On An ItemTo ring an item without charging tax Minus Percentage Discount Sale Gallonage Sales TransactionGallonage Sales Transaction Multiplication of a Department Unit Price Multiplication Sale No-Sale Function Multiplying By a FractionMultiplying By a Fraction Paid-Out Sale Overriding a PLU SalePLU Sale PLU Sale With PLU Description PLU Sale With PLU DescriptionPlus Percentage Sale Alpha 583cx User’s Guide 103 Registering a Department Unit Price Received-On-Account SaleRegistering a Reference Number Return Sale To register a reference number Return SaleSplit Tendering Sale Alpha 583cx User’s Guide 105 Use the Error-Correct /Void Key Temporarily Overriding a PLU Price Voiding a Coupon Sale Voiding a Department Preset PriceVoiding a Coupon Sale Alpha 583cx User’s Guide 107 Voiding a Department Preset with a Coupon Discount Voiding a Department Preset with a Minus Percentage Discount Voiding a Minus Percentage Discount Sale Voiding a Multiplication of a Department Preset PriceVoiding a Minus Percentage Discount Sale Alpha 583cx User’s Guide 109 Voiding a Multiplication Sale Voiding a PLU Multiplication Sale Voiding a PLU Sale Voiding a PLU SaleVoiding a PLU Sale with a Coupon Discount Alpha 583cx User’s Guide 111 Voiding a Plu Sale with a Minus Percentage Discount Voiding a PLU Sale with a Plus Percentage Rate Voiding a Plus Percentage Sale Voiding a Plus Percentage SaleVoiding a Sale Example 67 Void a $1.00 item in Department To void a sale Calculating State Tax Table Codes Calculating Your Tax To calculate your tax rate Calculating Your TaxAlpha 583cx User’s Guide 115 Appendix a Calculating State Tax Table Codes Type Press Appears as Alpha 583cx User’s Guide 117 Example Tax Chart Worksheet Alpha 583cx User’s Guide 119 Programming the State Tax Canadian Tax Programming Example GST/PST System for CanadaTo program Flag Press 00001 + Subtotal/w/TAX + 0* + Dept Key Canadian Tax Programming Example Alpha 583cx User’s Guide 123 Feature Description Specifications and SafetyProduct Information Safety Notice Safety NoticeAlpha 583cx User’s Guide 125 Description Tables Description TablesAlpha 583cx User’s Guide 127 Appendix C Product Information Alpha 583cx User’s Guide 129 Index Index Alpha 583cx User’s Guide 131 132 133