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ABC Office Alpha 583cx manual Running the Department Confirmation Report, Running Reports

Models: Alpha 583cx

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Chapter 8: Running Reports

Running the Department Confirmation Report

You can print a report that shows the programmed information for a range of departments. This is helpful if you want to see the programmed names of some of the departments, but do not need to see all other programming information.

You can also print a report that shows department information and sales. For more information, see Running the Department Sales Report on page 73.

To run a department confirmation report

1Put the PRG key in the Mode key slot and turn it to the PRG position.

2If you are prompted for a Manager Password, type the password number and then press the Check key. If you did not program a Manager Password, go to the next step.

3Using the round Number keys, press 88.

4Using the round Number keys, press the number of the first department you want to see. For example, 01.

5Using the round Number keys, press the number of the last department you want to see. For example, 15.

6Press the Amount Tend Total key.

Running the PLU Confirmation Report

The PLU Confirmation Report allows you to check all PLUs programmed. For more information about programming PLUs, see Programming PLU Descriptions on page 48.

To run the PLU confirmation report

1Put the PRG key in the Mode key slot and turn it to the PRG position.

2If you are prompted for a Manager Password, type the password number and then press the Check key. If you did not program a Manager Password, go to the next step.

3Press the PLU key.

72	Alpha 583cx User’s Guide

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ABC Office Alpha 583cx Running the Department Confirmation Report, Running the PLU Confirmation Report, Running Reports

Contents

Contents Contents Alpha 583cx User’s GuideRunning Reports Alpha 583cx User’s Guide Iii100 101104 102103 105125 121124 127Welcome Before StartingImportant Phone Numbers What is in the Box?Customer Service Website WelcomeGetting Started Plugging in and Putting in the BatteriesGetting Started To get the cash register ready to use Installing the Paper Roll Installing the Paper RollTo install the paper roll Installing the Barcode Reader To install and program the barcode readerGetting Started Setting the Date And Time Setting the Date And TimeTo set the time Example 2 To program 945 P.M Programming the Sales Tax For this tax rateProgramming Department Keys Programming Department KeysGetting To Know the Cash Register Opening and Closing the Customer DisplayTo open and close the display Opening and Closing the Customer Display This code Appears whenUsing the Mode Key Area This setting Does thisGetting To Know the Cash Register Using the Keyboard Using the KeyboardUsing the Cash Drawer To lock and unlock the cash drawer using the keyTo open the cash drawer without making a sale Using the Accessory Drawer Using the Accessory DrawerTo open the cash drawer using the emergency lever Setting Up Your Cash Register the Basics Using the DisplaysSetting Alphanumeric Descriptions Setting Alphanumeric DescriptionsClerk Display Number Alphanumeric Code ChartSetting Up Your Cash Register the Basics Numbers Alpha 583cx User’s GuideUse this table for punctuation and foreign characters About Programming Numbers in Logo Messages Using Single Width CharactersUsing Double Wide Characters Normal SizeProgramming a Store Logo or a Commercial Message Store Logo WorksheetInternational Coffees Check key Setting the Commercial Message in the Footer Setting Clerk Numbers and Names Setting Clerk Numbers and NamesReturn key To use clerk numbers Example 6 Clerk #1 has a passcodeSetting the Machine Number Setting the Machine NumberUsing the Clerk System To use the Clerk SystemSetting X and Manager Passwords To set manager passwords Example 8 To set the X password asExample 9 If the PRG/Z password is Printing the Quick Start Program Confirmation Report Printing the Quick Start Program Confirmation ReportTo print the Quick Start Program Confirmation Report Before Going to Register Mode Error Codes Error CodesClearing an Error This error Means thisHalf System Clear Setting Up Your Cash Register Advanced Setting Up Your Cash Register Advanced To program department keysPress this To specify this See this 00 to Programming High Digit Lock-out Hdlo Setting Standard and Gallonage ModeProgramming Multiple and Single Items This number Means thisProgramming Tax Status This number From this To thisThis tax status Number Means this Programming Department Preset Price If you do not need a preset price, enter 0 as the priceAssigning Department Number Keys Programming Department Names Alphanumeric Code Chart Code Character NumberSpecial Characters and Punctuation Programming Scrolling Messages Message Number Message Type This message showsSetting the Off Message To program the Off message time settingProgramming Scrolling Message Display Times To program the Mode message time setting Setting the Mode MessageSetting the Sales Message Start and Stop Times To program the Sales message start time settingSetting the Idle Messages To program the Idle message display after the time appearsTo program the Idle message pattern To program the amount of time letters appears Setting the Amount of Time Letters Appear in the DisplayProgramming the Credit Keys Press this number To specifyPress this key To get this letter Programming PLU Descriptions Programming PLUs without a Barcode ReaderProgramming PLUs with the Barcode Reader Programming PLU DescriptionsSetting the Decimal Points This decimal point Looks likeProgramming Discounts Setting the Rounding RatesSetting the Rounding Rates Programming Minus Percentage DiscountsProgramming Coupon Discounts Programming Discounts Number Taxable by To chargeMethod To program the Coupon keyProgramming Plus Percentage Add-ons See page 96 to ring up a coupon sale programmed with MethodProgramming Flag Options Programming Flag Options This Flag Set Number Sets these actionsSetting Up Your Cash Register Advanced PST1 PST2 PST3 Setting Up Your Cash Register Advanced Programming Flag Options Ringing up Sales and Using Training Mode Ringing up SalesAlpha 583cx User’s Guide Ringing up Sales with the Barcode Reader Using Training ModeRinging up Sales and Using Training Mode To ring up sales with the barcode readerUsing Training Mode To start Training modeTo stop Training mode Programming Complex Tax Rates Setting the Tax Rates Setting the Tax RatesProgramming Complex Tax Rates To program a VAT tax rate commonly used in EuropeTo program a Second VAT tax rate Example 25 5%Running Reports Running the Program Confirmation ReportTo run a program confirmation report Running the Program Confirmation Report Running Reports Running the Department Confirmation ReportRunning the PLU Confirmation Report To run a department confirmation reportRunning the Department Sales Report Running the Department Sales ReportRunning Management Reports To run a Department sales reportAbout X Readings About Z ReadingsRunning Management Reports About Management ReportsRunning a Cash-In-Drawer Report To run a Cash-In-Drawer reportFinancial Reading must be closed out in the Z position Running a Clerk ReportRunning a Financial Report To print a Financial reportFinancial Report Example To run a duplicate Z reportTo take a weekly or monthly financial report Z2 or To reset the Z1 counter Running an Hourly Report Running Management Reports To reset the Z2 counterTo reset the grand total To print a Department Range reportRunning PLU Reports Maintenance and Options Maintenance and Options Optional AccessoriesInstalling a New Paper Roll To put the paper in the paper rollUsing the Battery System Using the Battery SystemAside Ordering Accessories Part NumberTroubleshooting Hear an Error BeepError message Do this Sec code error appears in PRG, X or Z modes PE Printer ErrorIf Clerk E12 Displays In REG 1 or REG 2 Modes Opening the Drawer When There is no Power TroubleshootingRegister Does Not Work at All If Nothing Helps Half System ClearFull System Clear Half System ClearExamples Alpha 583cx User’s Guide Sample Receipt ExamplesTransaction Codes Transaction CodesCode Means this Adding Tax to a Non-Taxable Department Cash Sale With Tendering ChangeCash Sale Without Tendering Change Charge SaleCash Sale Without Tendering Change Coupon Discount Sale To ring a coupon discount saleDept Shift Key Credit ReturnCredit Sale Credit ReturnExempting Tax On An Item Exempting Tax on the Entire SaleTo ring an item without charging tax Gallonage Sales Transaction Minus Percentage Discount SaleGallonage Sales Transaction Multiplication of a Department Unit Price Multiplication SaleMultiplying By a Fraction No-Sale FunctionMultiplying By a Fraction Overriding a PLU Sale Paid-Out SalePLU Sale PLU Sale With PLU Description PLU Sale With PLU DescriptionPlus Percentage Sale Alpha 583cx User’s Guide 103Received-On-Account Sale Registering a Department Unit PriceRegistering a Reference Number Return Sale To register a reference number Return SaleSplit Tendering Sale Alpha 583cx User’s Guide 105Use the Error-Correct /Void Key Temporarily Overriding a PLU PriceVoiding a Coupon Sale Voiding a Department Preset PriceVoiding a Coupon Sale Alpha 583cx User’s Guide 107Voiding a Department Preset with a Coupon Discount Voiding a Department Preset with a Minus Percentage DiscountVoiding a Minus Percentage Discount Sale Voiding a Multiplication of a Department Preset PriceVoiding a Minus Percentage Discount Sale Alpha 583cx User’s Guide 109Voiding a Multiplication Sale Voiding a PLU Multiplication SaleVoiding a PLU Sale Voiding a PLU SaleVoiding a PLU Sale with a Coupon Discount Alpha 583cx User’s Guide 111Voiding a Plu Sale with a Minus Percentage Discount Voiding a PLU Sale with a Plus Percentage RateVoiding a Plus Percentage Sale Voiding a Plus Percentage SaleVoiding a Sale Example 67 Void a $1.00 item in Department To void a saleCalculating State Tax Table Codes Calculating Your TaxCalculating Your Tax To calculate your tax rateAlpha 583cx User’s Guide 115 Appendix a Calculating State Tax Table Codes Type Press Appears asAlpha 583cx User’s Guide 117 Example Tax Chart Worksheet Alpha 583cx User’s Guide 119Programming the State Tax GST/PST System for Canada Canadian Tax Programming ExampleTo program Flag Press 00001 + Subtotal/w/TAX + 0* + Dept Key Canadian Tax Programming Example Alpha 583cx User’s Guide 123Specifications and Safety Feature DescriptionProduct Information Safety Notice Safety NoticeAlpha 583cx User’s Guide 125 Description Tables Description TablesAlpha 583cx User’s Guide 127 Appendix C Product Information Alpha 583cx User’s Guide 129 Index Index Alpha 583cx User’s Guide 131132 133