Running Reports | ABC Office Alpha 583cx instruction

CHAPTER 8

Running Reports

Your cash register includes many reports. In this chapter, we explain:

•Programming confirmation

•The assigned Department keys

•The assigned PLUs

•The tax status of departments and PLUs

•Management reports, such as sales totals

Running the Program Confirmation Report

The Program Confirmation Report allows you to check your programming results. For more information about programming the cash register, see Chapter 5 Setting Up Your Cash Register - Advanced on page 33.

To run a program confirmation report

1Put the PRG key in the Mode key slot and turn it to the PRG position.

2If you are prompted for a Manager Password, type the password number and then press the Check key. If you did not program a Manager Password, go to the next step.

3 Using the round Number keys, press 999999 and then press the Amount Tend Total key.

Alpha 583cx User’s Guide

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ABC Office Alpha 583cx Running Reports, Running the Program Confirmation Report, To run a program confirmation report

Contents

Contents Contents Alpha 583cx User’s Guide Running Reports Alpha 583cx User’s Guide Iii 100 101 102 103104 105 121 124125 127 Welcome Before Starting What is in the Box? Customer Service WebsiteImportant Phone Numbers Welcome Getting Started Plugging in and Putting in the Batteries Getting Started To get the cash register ready to use Installing the Paper Roll Installing the Paper RollTo install the paper roll To install and program the barcode reader Installing the Barcode ReaderGetting Started Setting the Date And Time Setting the Date And TimeTo set the time Example 2 To program 945 P.M Programming the Sales Tax For this tax rate Programming Department Keys Programming Department Keys Opening and Closing the Customer Display Getting To Know the Cash RegisterTo open and close the display Opening and Closing the Customer Display This code Appears when This setting Does this Using the Mode Key AreaGetting To Know the Cash Register Using the Keyboard Using the Keyboard To lock and unlock the cash drawer using the key Using the Cash DrawerTo open the cash drawer without making a sale Using the Accessory Drawer Using the Accessory DrawerTo open the cash drawer using the emergency lever Setting Up Your Cash Register the Basics Using the Displays Setting Alphanumeric Descriptions Setting Alphanumeric DescriptionsClerk Display Alphanumeric Code Chart Setting Up Your Cash Register the BasicsNumber Numbers Alpha 583cx User’s Guide Use this table for punctuation and foreign characters Using Single Width Characters Using Double Wide CharactersAbout Programming Numbers in Logo Messages Normal Size Programming a Store Logo or a Commercial Message Store Logo Worksheet International Coffees Check key Setting the Commercial Message in the Footer Setting Clerk Numbers and Names Setting Clerk Numbers and Names Return key To use clerk numbers Example 6 Clerk #1 has a passcode Setting the Machine Number Using the Clerk SystemSetting the Machine Number To use the Clerk System To set manager passwords Example 8 To set the X password as Setting X and Manager PasswordsExample 9 If the PRG/Z password is Printing the Quick Start Program Confirmation Report Printing the Quick Start Program Confirmation ReportTo print the Quick Start Program Confirmation Report Before Going to Register Mode Error Codes Clearing an ErrorError Codes This error Means this Half System Clear Setting Up Your Cash Register Advanced To program department keys Setting Up Your Cash Register AdvancedPress this To specify this See this 00 to Setting Standard and Gallonage Mode Programming Multiple and Single ItemsProgramming High Digit Lock-out Hdlo This number Means this This number From this To this Programming Tax StatusThis tax status Number Means this If you do not need a preset price, enter 0 as the price Programming Department Preset PriceAssigning Department Number Keys Programming Department Names Alphanumeric Code Chart Code Character Number Special Characters and Punctuation Programming Scrolling Messages Message Number Message Type This message shows To program the Off message time setting Setting the Off MessageProgramming Scrolling Message Display Times Setting the Mode Message Setting the Sales Message Start and Stop TimesTo program the Mode message time setting To program the Sales message start time setting To program the Idle message display after the time appears Setting the Idle MessagesTo program the Idle message pattern Setting the Amount of Time Letters Appear in the Display Programming the Credit KeysTo program the amount of time letters appears Press this number To specify Press this key To get this letter Programming PLU Descriptions Programming PLUs without a Barcode Reader Programming PLUs with the Barcode Reader Programming PLU Descriptions Setting the Decimal Points This decimal point Looks like Setting the Rounding Rates Setting the Rounding RatesProgramming Discounts Programming Minus Percentage Discounts Programming Coupon Discounts Programming Discounts Number Taxable by To charge Method To program the Coupon key Programming Plus Percentage Add-ons See page 96 to ring up a coupon sale programmed with Method Programming Flag Options Programming Flag Options This Flag Set Number Sets these actions Setting Up Your Cash Register Advanced PST1 PST2 PST3 Setting Up Your Cash Register Advanced Programming Flag Options Ringing up Sales and Using Training Mode Ringing up Sales Alpha 583cx User’s Guide Using Training Mode Ringing up Sales and Using Training ModeRinging up Sales with the Barcode Reader To ring up sales with the barcode reader To start Training mode Using Training ModeTo stop Training mode Programming Complex Tax Rates Setting the Tax Rates Setting the Tax Rates Programming Complex Tax Rates To program a VAT tax rate commonly used in Europe To program a Second VAT tax rate Example 25 5% Running the Program Confirmation Report Running ReportsTo run a program confirmation report Running the Program Confirmation Report Running the Department Confirmation Report Running the PLU Confirmation ReportRunning Reports To run a department confirmation report Running the Department Sales Report Running Management ReportsRunning the Department Sales Report To run a Department sales report About X Readings About Z Readings About Management Reports Running a Cash-In-Drawer ReportRunning Management Reports To run a Cash-In-Drawer report Running a Clerk Report Running a Financial ReportFinancial Reading must be closed out in the Z position To print a Financial report To run a duplicate Z report Financial Report ExampleTo take a weekly or monthly financial report Z2 or To reset the Z1 counter Running Management Reports To reset the Z2 counter To reset the grand totalRunning an Hourly Report To print a Department Range report Running PLU Reports Maintenance and Options Optional Accessories Installing a New Paper RollMaintenance and Options To put the paper in the paper roll Using the Battery System Using the Battery System Aside Ordering Accessories Part Number Hear an Error Beep TroubleshootingError message Do this PE Printer Error Sec code error appears in PRG, X or Z modesIf Clerk E12 Displays In REG 1 or REG 2 Modes Troubleshooting Opening the Drawer When There is no PowerRegister Does Not Work at All Half System Clear Full System ClearIf Nothing Helps Half System Clear Examples Alpha 583cx User’s Guide Sample Receipt Examples Transaction Codes Transaction CodesCode Means this Adding Tax to a Non-Taxable Department Cash Sale With Tendering Change Charge Sale Cash Sale Without Tendering ChangeCash Sale Without Tendering Change Coupon Discount Sale To ring a coupon discount sale Credit Return Credit SaleDept Shift Key Credit Return Exempting Tax on the Entire Sale Exempting Tax On An ItemTo ring an item without charging tax Minus Percentage Discount Sale Gallonage Sales TransactionGallonage Sales Transaction Multiplication of a Department Unit Price Multiplication Sale No-Sale Function Multiplying By a FractionMultiplying By a Fraction Paid-Out Sale Overriding a PLU SalePLU Sale PLU Sale With PLU Description Plus Percentage SalePLU Sale With PLU Description Alpha 583cx User’s Guide 103 Registering a Department Unit Price Received-On-Account SaleRegistering a Reference Number Return Sale Split Tendering SaleReturn Sale To register a reference number Alpha 583cx User’s Guide 105 Use the Error-Correct /Void Key Temporarily Overriding a PLU Price Voiding a Department Preset Price Voiding a Coupon SaleVoiding a Coupon Sale Alpha 583cx User’s Guide 107 Voiding a Department Preset with a Coupon Discount Voiding a Department Preset with a Minus Percentage Discount Voiding a Multiplication of a Department Preset Price Voiding a Minus Percentage Discount SaleVoiding a Minus Percentage Discount Sale Alpha 583cx User’s Guide 109 Voiding a Multiplication Sale Voiding a PLU Multiplication Sale Voiding a PLU Sale Voiding a PLU Sale with a Coupon DiscountVoiding a PLU Sale Alpha 583cx User’s Guide 111 Voiding a Plu Sale with a Minus Percentage Discount Voiding a PLU Sale with a Plus Percentage Rate Voiding a Plus Percentage Sale Voiding a SaleVoiding a Plus Percentage Sale Example 67 Void a $1.00 item in Department To void a sale Calculating State Tax Table Codes Calculating Your Tax To calculate your tax rate Calculating Your TaxAlpha 583cx User’s Guide 115 Appendix a Calculating State Tax Table Codes Type Press Appears as Alpha 583cx User’s Guide 117 Example Tax Chart Worksheet Alpha 583cx User’s Guide 119 Programming the State Tax Canadian Tax Programming Example GST/PST System for CanadaTo program Flag Press 00001 + Subtotal/w/TAX + 0* + Dept Key Canadian Tax Programming Example Alpha 583cx User’s Guide 123 Feature Description Specifications and SafetyProduct Information Safety Notice Safety NoticeAlpha 583cx User’s Guide 125 Description Tables Description TablesAlpha 583cx User’s Guide 127 Appendix C Product Information Alpha 583cx User’s Guide 129 Index Index Alpha 583cx User’s Guide 131 132 133