Getting Started | ABC Office Alpha 583cx guide

CHAPTER 2

Getting Started

Setting up your cash register consists of the following steps:

•Plugging in and Putting in the Batteries

•Installing the Paper Roll

•Setting the Date And Time

•Programming the Sales Tax

•Setting at least 2 Department Keys

Do all the steps to make sure you have your cash register set up correctly.

When you are done with this chapter, see the chapter called Getting To Know the Cash Register, starting on page 10 and the chapter called Setting Up Your Cash Register - the Basics, starting on page 16 for more information about your cash register.

Plugging in and Putting in the Batteries

Make sure that you plug the cash register into the electrical outlet before you put in the batteries.

Caution

If you put the batteries in first, they can damage the cash register.

Do not use this cash register outdoors in the rain or near any source of liquid.

Alpha 583cx User’s Guide

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ABC Office Alpha 583cx manual Getting Started, Plugging in and Putting in the Batteries

Contents

Contents Alpha 583cx User’s Guide Contents Alpha 583cx User’s Guide Iii Running Reports 101 100 103 102104 105 124 121125 127 Before Starting Welcome Customer Service Website What is in the Box?Important Phone Numbers Welcome Plugging in and Putting in the Batteries Getting Started Getting Started To get the cash register ready to use Installing the Paper Roll Installing the Paper RollTo install the paper roll Installing the Barcode Reader To install and program the barcode readerGetting Started Setting the Date And Time Setting the Date And TimeTo set the time Example 2 To program 945 P.M For this tax rate Programming the Sales Tax Programming Department Keys Programming Department Keys Getting To Know the Cash Register Opening and Closing the Customer DisplayTo open and close the display This code Appears when Opening and Closing the Customer Display Using the Mode Key Area This setting Does thisGetting To Know the Cash Register Using the Keyboard Using the Keyboard Using the Cash Drawer To lock and unlock the cash drawer using the keyTo open the cash drawer without making a sale Using the Accessory Drawer Using the Accessory DrawerTo open the cash drawer using the emergency lever Using the Displays Setting Up Your Cash Register the Basics Setting Alphanumeric Descriptions Setting Alphanumeric DescriptionsClerk Display Setting Up Your Cash Register the Basics Alphanumeric Code ChartNumber Numbers Alpha 583cx User’s Guide Use this table for punctuation and foreign characters Using Double Wide Characters Using Single Width CharactersAbout Programming Numbers in Logo Messages Normal Size Store Logo Worksheet Programming a Store Logo or a Commercial Message International Coffees Check key Setting the Commercial Message in the Footer Setting Clerk Numbers and Names Setting Clerk Numbers and Names To use clerk numbers Example 6 Clerk #1 has a passcode Return key Using the Clerk System Setting the Machine NumberSetting the Machine Number To use the Clerk System Setting X and Manager Passwords To set manager passwords Example 8 To set the X password asExample 9 If the PRG/Z password is Printing the Quick Start Program Confirmation Report Printing the Quick Start Program Confirmation ReportTo print the Quick Start Program Confirmation Report Before Going to Register Mode Clearing an Error Error CodesError Codes This error Means this Half System Clear Setting Up Your Cash Register Advanced Setting Up Your Cash Register Advanced To program department keysPress this To specify this See this 00 to Programming Multiple and Single Items Setting Standard and Gallonage ModeProgramming High Digit Lock-out Hdlo This number Means this Programming Tax Status This number From this To thisThis tax status Number Means this Programming Department Preset Price If you do not need a preset price, enter 0 as the priceAssigning Department Number Keys Programming Department Names Code Character Number Alphanumeric Code Chart Special Characters and Punctuation Message Number Message Type This message shows Programming Scrolling Messages Setting the Off Message To program the Off message time settingProgramming Scrolling Message Display Times Setting the Sales Message Start and Stop Times Setting the Mode MessageTo program the Mode message time setting To program the Sales message start time setting Setting the Idle Messages To program the Idle message display after the time appearsTo program the Idle message pattern Programming the Credit Keys Setting the Amount of Time Letters Appear in the DisplayTo program the amount of time letters appears Press this number To specify Press this key To get this letter Programming PLUs without a Barcode Reader Programming PLU Descriptions Programming PLU Descriptions Programming PLUs with the Barcode Reader This decimal point Looks like Setting the Decimal Points Setting the Rounding Rates Setting the Rounding RatesProgramming Discounts Programming Minus Percentage Discounts Programming Coupon Discounts Number Taxable by To charge Programming Discounts To program the Coupon key Method See page 96 to ring up a coupon sale programmed with Method Programming Plus Percentage Add-ons Programming Flag Options This Flag Set Number Sets these actions Programming Flag Options Setting Up Your Cash Register Advanced PST1 PST2 PST3 Setting Up Your Cash Register Advanced Programming Flag Options Ringing up Sales Ringing up Sales and Using Training Mode Alpha 583cx User’s Guide Ringing up Sales and Using Training Mode Using Training ModeRinging up Sales with the Barcode Reader To ring up sales with the barcode reader Using Training Mode To start Training modeTo stop Training mode Programming Complex Tax Rates Setting the Tax Rates Setting the Tax Rates To program a VAT tax rate commonly used in Europe Programming Complex Tax Rates Example 25 5% To program a Second VAT tax rate Running Reports Running the Program Confirmation ReportTo run a program confirmation report Running the Program Confirmation Report Running the PLU Confirmation Report Running the Department Confirmation ReportRunning Reports To run a department confirmation report Running Management Reports Running the Department Sales ReportRunning the Department Sales Report To run a Department sales report About Z Readings About X Readings Running a Cash-In-Drawer Report About Management ReportsRunning Management Reports To run a Cash-In-Drawer report Running a Financial Report Running a Clerk ReportFinancial Reading must be closed out in the Z position To print a Financial report Financial Report Example To run a duplicate Z reportTo take a weekly or monthly financial report Z2 or To reset the Z1 counter To reset the grand total Running Management Reports To reset the Z2 counterRunning an Hourly Report To print a Department Range report Running PLU Reports Maintenance and Options Installing a New Paper Roll Optional AccessoriesMaintenance and Options To put the paper in the paper roll Using the Battery System Using the Battery System Aside Part Number Ordering Accessories Troubleshooting Hear an Error BeepError message Do this Sec code error appears in PRG, X or Z modes PE Printer ErrorIf Clerk E12 Displays In REG 1 or REG 2 Modes Opening the Drawer When There is no Power TroubleshootingRegister Does Not Work at All Full System Clear Half System ClearIf Nothing Helps Half System Clear Examples Alpha 583cx User’s Guide Examples Sample Receipt Transaction Codes Transaction CodesCode Means this Cash Sale With Tendering Change Adding Tax to a Non-Taxable Department Cash Sale Without Tendering Change Charge SaleCash Sale Without Tendering Change To ring a coupon discount sale Coupon Discount Sale Credit Sale Credit ReturnDept Shift Key Credit Return Exempting Tax On An Item Exempting Tax on the Entire SaleTo ring an item without charging tax Gallonage Sales Transaction Minus Percentage Discount SaleGallonage Sales Transaction Multiplication Sale Multiplication of a Department Unit Price Multiplying By a Fraction No-Sale FunctionMultiplying By a Fraction Overriding a PLU Sale Paid-Out SalePLU Sale Plus Percentage Sale PLU Sale With PLU DescriptionPLU Sale With PLU Description Alpha 583cx User’s Guide 103 Received-On-Account Sale Registering a Department Unit PriceRegistering a Reference Number Split Tendering Sale Return SaleReturn Sale To register a reference number Alpha 583cx User’s Guide 105 Temporarily Overriding a PLU Price Use the Error-Correct /Void Key Voiding a Coupon Sale Voiding a Department Preset PriceVoiding a Coupon Sale Alpha 583cx User’s Guide 107 Voiding a Department Preset with a Minus Percentage Discount Voiding a Department Preset with a Coupon Discount Voiding a Minus Percentage Discount Sale Voiding a Multiplication of a Department Preset PriceVoiding a Minus Percentage Discount Sale Alpha 583cx User’s Guide 109 Voiding a PLU Multiplication Sale Voiding a Multiplication Sale Voiding a PLU Sale with a Coupon Discount Voiding a PLU SaleVoiding a PLU Sale Alpha 583cx User’s Guide 111 Voiding a PLU Sale with a Plus Percentage Rate Voiding a Plu Sale with a Minus Percentage Discount Voiding a Sale Voiding a Plus Percentage SaleVoiding a Plus Percentage Sale Example 67 Void a $1.00 item in Department To void a sale Calculating Your Tax Calculating State Tax Table Codes Calculating Your Tax To calculate your tax rateAlpha 583cx User’s Guide 115 Type Press Appears as Appendix a Calculating State Tax Table Codes Alpha 583cx User’s Guide 117 Example Tax Chart Alpha 583cx User’s Guide 119 Worksheet Programming the State Tax GST/PST System for Canada Canadian Tax Programming ExampleTo program Flag Press 00001 + Subtotal/w/TAX + 0* + Dept Key Alpha 583cx User’s Guide 123 Canadian Tax Programming Example Specifications and Safety Feature DescriptionProduct Information Safety Notice Safety NoticeAlpha 583cx User’s Guide 125 Description Tables Description TablesAlpha 583cx User’s Guide 127 Appendix C Product Information Alpha 583cx User’s Guide 129 Index Alpha 583cx User’s Guide 131 Index 132 133