Beyond the basics
Setting the Transmit confirmation reports: TCRs
Your fax machine can print a transmit confirmation report after sending a fax to any Group 3 fax machine.
What the reports tell you
The TCR gives you the following information for each communication:
•Remote location called
•Resolution mode
•Starting date and time
•Duration, in minutes and seconds
•Length, in number of pages
•Result of the call
•Any special operations — For example, a fax call made using an handset will appear as “Manual”
•Sample of the document — An image of the first page of the document
If an error occurs, the TCR tells you the remote location called and the error code and error message (see pages
To set your machine to print these reports:
1 Press PROGRAM, G, 3. The LCD shows:
Set TCR
2 Press ENTER. The LCD shows the current setting:
TCR | : Off |
Your machine is asking whether it should print the TCR automatically after every fax you send.
If the print setting you want appears, skip to step 4.
If not, go on to step 3.
3 To toggle the print setting, press 
or 
once or twice until the setting you want appears. Here, we chose On.
TCR | : On |
4 Press ENTER to save the setting.
To turn the transmit confirmation report on or off for only the next fax transmis- sion, press REPORT.
What happens next will depend on the setting you made in steps
•If you chose ON, and the report light glows:
Pressing the REPORT key will turn off the light and disable the TCR printing for this transmission.
•If you chose OFF, and the report light does not glow:
Pressing the REPORT key will turn the REPORT light on and activate the TCR print- ing for this transmission.
If you want to turn the TCR feature on or off for only this fax transmission while scanning or transmitting the document:
•If you specified transmission from memory, press REPORT while the fax scans your document into memory.
•If you specified transmission from the feeder, press REPORT while the fax machine communicates to the other fax machine.
After you’ve sent that one transmission, your machine will return to the setting you specified in steps
OneLine + distinctive ring detection
It used to be that, to have two phone numbers, you had to have two phone lines, along with the expensive phone equipment that goes with it. But many phone com- panies now offer their customers a special service which makes it possible for one phone line to do the work of two.
With this service, you physically still have one phone line, but electronically, you have two phone numbers. Your phone recognizes these different numbers and rings differently for each one.
For example, this makes it easy for you to have both a business number and a home number on one phone line, so you can answer one with “Jane Doe Consulting,” and the other with “Hello.” You get the idea. This works because you can tell the differ- ence between the distinctive patterns of the two rings.
Your fax machine, too, is smart enough to tell the difference between two different numbers that is ringing it. All you have to do is give it a little help at the beginning and begin to enjoy the benefits of its OneLine + distinctive ring detection (DRD) fea- ture.
In order to use OneLine + DRD, your phone company must set up your distinctive ring service. When it does, it will assign a ring pattern, expressed in time. For example, the standard telephone ring is 2 seconds “on” (ringing) and 4 seconds “off” (silent), after which it repeats itself (hence the term, ring pattern).
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