Connecting to a Conference, Direct Dial-in | Polycom DOC2560C

Chapter 3-Basic Operation

Connecting to a Conference

Direct Dial-in

Direct dial-in connection to conferences and Meeting Rooms is available to all endpoints.

Participants must be provided with a dialing string which can vary according to the network type, conference password and chairperson password.

Participants dial the conference dial-in string and are connected to the conference IVR Service. Once the correct information, such as the conference password and chairperson password are entered, the participants are connected to the conference.

Figure 3-1Dial-in Connection via IVR System

The MCU can be configured to enable the chairperson to use the chairperson password as the conference password without the need to enter the conference password.

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Polycom DOC2560C manual Connecting to a Conference, Direct Dial-in

Contents

Polycom RMX 1500/2000/4000 Getting Started Guide USA Regulatory Notices Chinese Communication Certificate Singapore Certificate Table of Contents Basic Operation Iii Table of Contents Drop Participant Table of Contents System Overview RMX 1500/2000/4000 LAN Polycom RMX 1500/2000/4000 Getting Started Guide Conferencing Modes RMX Main FeaturesCP mode conferencing is defined by Dynamic Continuous Presence Telepresence Mode VSW mode conferencing is defined by Video SwitchingMultiple Switching Modes Operator Conference Video ResolutionsResolution Configuration for CP People+Content is Polycom’s proprietary equivalent of H.239 239 / People+ContentIVR-Enabled Conferencing Video Clarity PCM Entry Queue Conferencing Capabilities and Options Security Cascading ConferencesGateway Media Encryption Conference Management and Monitoring FeaturesFar End Camera Control FECC/LSD in video conferences Card Configuration Modes Three Card Configuration Modes are supported Net Framework 2.0 is required and installed automatically Workstation Requirements Windows 7 Security Settings To disable Protected Mode Internet Local intranet Trusted sites Internet Local intranet Internet Explorer 8 ConfigurationTo configure Internet Explorer Internet Explorer menu bar select Tools Internet Options System Overview Polycom RMX 1500/2000/4000 Getting Started Guide System Overview Prerequisites Select the CEMAClassLoaderCntl Object file System Overview Preparations Hardware Installation and SetupFirst Entry Power-up and Configuration Modify the Management Network parameters on the USB Key Preparations IP ServicesDefault IP Service Conferencing Service Gather Network Equipment and Address Information RMX 2000/4000 only IP Network Services Required InformationParameter Factory Default Local Network Settings ISDN/PSTN Services RMX 4000 only To unpack and lift the RMX Unpacking the RMXUnpacking the RMX Item ID Description Quantity Make sure that boxes contain all the required parts Polycom RMX 1500/2000/4000 Getting Started Guide Subnet Mask Default Router IP Address To modify the USB key settingsLAN Configuration Utility dialog box opens Using the chassis runners on the RMX Hardware Installation and SetupInstalling the RMX Mounting the RMX 1500 in a Rack Using a shelf For the RTM Isdn 1500 module Connecting Cables to the RMXTo connect the cables For the RTM-IP 1500 module Using rack brackets on the RMX Mounting the RMX 2000 in a Rack E1/T1 PRI Connection Power LAN 2 Connection Cable Mounting the RMX 4000 in a Rack DC Power Supply connections Connecting the RMX 4000 to the Power SourcesAC Power Supply connections RTN To connect the cables AC and DC systems RTM-IP To power-up for the first time using the USB key First Entry Power-up and ConfigurationProcedure 1 First-time Power-up Select Product Registration Procedure 2 Product RegistrationObtaining the Activation Key Procedure 3 Connection to MCU Start the RMX Web Client application on the workstation Polycom RMX 1500/2000/4000 Getting Started Guide Fast Configuration Wizard Enter the required IP information in the dialog box Field Description Enter the required Routers information in the dialog box Enter the required DNS information in the dialog box Select the IP Network Type H.323, SIP or H.323 & SIP Primary Gatekeeper Aliases Enter the required SIP Server information in the dialog box 9Fast Configuration Wizard Security An ISDN/PSTN Network Service, go to Step Define the following parameters 11Fast Configuration Wizard PRI Settings Click Next Span Definition dialog box opens 12Fast Configuration Wizard Spans Definition 13Fast Configuration Wizard Add Phone Numbers Click Save & Continue Slot the MPM/MPM+/MPMx card that the RTM Isdn RMX 4000 MPM1/MPM2/MPM3/MPM4 Field Description / Default MCU Please wait for system reset message box, click OK Click Save & Close Selecting the RMX Web Client Languages On the RMX menu, click Setup Multilingual SettingUser Definition Name RMX’s Default Conferencing SettingsEntity Description Factory Video Profile Entry Queue Customizing the RMX’s Default Conferencing Settings You can schedule conferences to start in the future First Time Installation and Configuration Basic Operation Starting the RMX Web Client Login screen contains a link to the RMX Manager installer To start the RMX 2000 Web Client RMX 2000 Web Client Screen Components Viewing and System Functionality Permissions 1Viewing and System Permissions Conferences List If you are logged in as a user with Chairperson permissions Status Bar List PaneRMX Management Port Usage Gauges System AlertsParticipant Alerts MCU State High Port Usage threshold New Participant Delete Participant Import Address Book New Group Delete Group Export Address Book Displaying and Hiding Conference Templates Conference TemplatesDisplaying and Hiding the Address Book Conference Template To re-size a pane To adjust column widthCustomizing the Main Screen To sort the data by any field column heading To switch between Toolbar and List ViewsCustomizing the RMX Management Pane To change the order of columns in a pane List View New position of the Networks icon Starting a Conference Start a Reservation Starting a Conference from the Conferences Pane To start a conference from the Conference pane General Tab Comma, colon and semicolon characters cannot Be used in the Routing Name Field Description ISDN/PSTN Field Description Participants Tab Column / Button Description Participants List Column / Button Description Buttons Lecturer To add participants from the Address Book Information Tab To add information to the conference Enter the following information Starting a Reservation To start a conference from the Reservation Calendar Basic Operation To start an ongoing conference from a Template Administrator’s Guide, Reservations onStarting an Ongoing Conference From a Template Right-click and select Start Conference from Template Conference is started Click Link to Connect Dial Manually to Connect Connecting to a Conference Direct Dial-in ISDN/PSTN Participants ParticipantsSIP Participants Example Click Link to Connect Dial Manually to Connect Entry Queue Access 2Dial-in Connection via Entry Queue Isdn and Pstn Participants Automatic Dial Out Gathering PhaseDial-out Participants Manual Dial Out Information Numbers Gathering Phase Guidelines Content Gathering Slide Text Indication in the Video Layout Endpoint Names To change the Display Name Participant Properties Media Sources dialog box opens ENABLETEXTUALCONFERENCESTATUS=NO Text Indication Closed Caption Transparent Endpoint NamesPermanent Display of Endpoint Names Message Overlay General Monitoring Using the buttons in the toolbarsMonitoring Ongoing Conferences Multi Selection Click in the Chairperson Password field Using the Chairperson Password for FilteringTo search for an ongoing conference by Chairperson Password Conference Level Monitoring Displays conference name and type of conference Content Resource Deficiency Content will not be Conference Properties General dialog box opens Roll Call/Audible Tones During an Ongoing ConferenceTo monitor a conference Ivrrollcallusetonesinsteadofvoice System Flag in system.cfg Audio Only MessageSecured Conference Monitoring Participant Connection Monitoring Participant Level MonitoringMonitoring Ongoing Gateway Sessions Column Icon/Description Awaiting Individual Assistance The participant Awaiting Conference Assistance The participant Cascade Enabled Dial-out Participant a special Lecturer and Chairperson The participant is Polycom RMX 1500/2000/4000 Getting Started Guide Video Preview To preview the participant video Polycom RMX 1500/2000/4000 Getting Started Guide Changing the Duration of a Conference Operations Performed During On Going ConferencesConference Level operations To extend or shorten a conference manually To drag & drop participants into the Participants List Adding Participants from the Address BookTo terminate a conference manually Open the Address Book Moving Participants Moving a Participant Interactively Copy Conference Saving an Ongoing Conference as a TemplateCopy and Paste Conference To save an ongoing conference as a template Paste Conference. or Paste ConferenceTo paste a conference Paste Conference As. or Paste Conference AsTo paste a conference as a new conference Changing the Video Layout of a Conference To change the video layout of a conference Video Forcing Video Forcing Guidelines To video force a participant to a window Click the Video Settings tab To cancel Video Forcing for a windowTo enable or disable Video Clarity Enabling and Disabling Video Clarity Participant Level Operations Menu Button Description Option To the conference. The suppressed participant’s video Menu Button Description Option To copy a participant Copy Cut and Paste ParticipantCopy Participant Cut Participant To cut a participant Paste Participant To paste a participant Paste Participant As To paste a participant as a new participant To change a participant’s Video Layout and Video Forcing Personal Layout Control with the RMX Web ClientAddress Book Participant Properties dialog box is displayed Layout Type list, select Personal Personal Layout Selection with Click&View To change Personal Layout with Click&View Basic Operation Conference Control Using Dtmf Codes Group Dtmf Code Default Group Layout Options Operation Dtmf String Permission Requesting Help Personal Conference Manager PCM Guidelines Polycom RMX 1500/2000/4000 Getting Started Guide PCM Interface Initiating PCM Main Menu Level Right Arrow Remote Control Device Keys Menu Navigation Arrow and Zoom Keys Zoom in on the remote camera when using Fecc Dtmf Codes Numeric Keys Numeric Key Description Invite Participant PCM Main Menu LevelClick&View To invite a participant to connect to the conference Optional Message, Press # or Zoom In to select, is displayed Participant Participants Mute/StatusOptional. To display all participants To view and change the Participants Mute/Status Status Description Icon Video output from the endpoint is allowed. Other conference Camera Control To control a far camera Video Force To Video Force a participant’s video Recording To pause recording To use the recording functionsTo start recording To resume recording To disconnect a participant from the conference Drop ParticipantTo stop recording Terminate Conference To terminate a conference 104 Appendix a Abbreviation Explanation Term LPR Dtmf ICE Pstn Qcif