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Samsung manual OKIFAX Handbook, OKIFAX5400, Facsimile

Models: 5400

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OKIFAX5400

OKIFAX5400

FACSIMILE

OKIFAX 5400

Handbook

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Samsung manual OKIFAX Handbook, OKIFAX5400, Facsimile

Contents

OKIFAX5400 OKIFAX HandbookFACSIMILE Copyright 1999 by Okidata. All Rights Reserved First Edition June Installation ContentsGetting to Know Your Fax Machine IntroductionSetting Basic Features Using Your Fax with Your ComputerBasic Faxing Operations Sending a Fax to Multiple Locations Programming Your Speed Dial DirectorySending A Fax to a Group CopyingAdvanced Operations Working with Dual AccessReports Problem Solving 8 Handbook SecurityService and Support SafetyUser Function Settings Dial Parameter SettingsIntroduction FeaturesProduct Options 12 Handbook For Your Safety Installation Hints InstallationGetting Started Where to Install Your Fax MachineUnpacking What You Should Receivein case you ever need to ship or transport the unit Attaching the Document Stacker1 Lift up the document table Removing the Protective Sheet3 Take out the image drum cartridge 16 HandbookInstalling the Toner Cartridge 6 Close the document table 4 Push the lever forward to secure the cartridge18 Handbook Emergency First Aid Toner Cartridge and Image Drum Unit HandlingIf toner is swallowed If toner is inhaledLoading Paper readjust the guides for a snug-but not tight-fit Connecting an External Telephone or Answering Machine Connecting the Telephone Lineapproved Connecting The External Handset Option both an external handset and an answering machine Connecting PowerFCC Telephone Consumer Protection Act Programming Required InformationFax Identification Date and TimeSender ID TSI/CSI1FUNC. PROGRAMMING To Program Your Fax ID4SYSTEM DATA PRG NO=TSI/CSI, ID=SENDER IDUse the 14/Space One Touch key to enter spaces NO=CALL BACK NO8 Press the Start key to save your entry. The display shows Enter up to 20 charactersComponent Identification Getting to Know Your Fax MachineFront of the Unit 1 One Touch Keypad5 AC Power Inlet 7 Power SwitchBack of the Unit 6 Paper TrayInside the Unit Locating the Serial Number1 Image Drum Cartridge 2 Toner Cartridge32 Handbook Control Panel Keys and Indicators2 Copy key 1 Display Panel3 Hyphen key 4 Search key8 Redial key 7 Auto Dial key9 Hook/V. Request key 10 One Touch keypad17 Alarm indicator 15 Transmit Resolution/Yes key12 Numeric keypad 13 */Tone key19 Start key 18 Stop key20 Plus key 21 Space keyUsing the One Touch Keys for Selecting Functions and Programming Using the One Touch Keys for Dialing1/Delayed TX key The Speed Dial One Touch Keypad4/Relay Initiate TX key 3/Confidential TX key5/Polling key 6/Report Print key10/Message Print From Memory key Signal Tones40 Handbook Dual AccessConnect to Your Computer Using Your Fax with Your ComputerControl Panel Keys and Indicators Setting Basic Features1 Display Panel 2 Copy key 3 Hyphen key 4 Search key 5 Auto Rec key 6 Select Function key 7 Auto Dial key 8 Redial keyUser Function Settings Viewing Your Current SettingsNavigating Programming Levels 02 MCFMULTI-LOC 01 MCFSINGLE-LOC03 ERR REPORT MCF 04 IMAGE IN MCF07 BUZZER VOLUME 06 MONITOR VOLUME09 TX MODE DEFAULT 10 T/F TIMER PROGYou must have your local telephone carrier’s Distinctive Ring service need to hear the ring, change to one of the other settingsSetting Distinctive Ring 11 RING RESPONSEagain from Step Using the OTHER setting, with MFP Option installed13 1’ST PAPER SIZE 14 2’ND PAPER SIZE as you are finished. Otherwise you cannot receive faxes15 USER LANGUAGE 16 INCOMING RINGFEEDER TX YESLOC. NO→ 18 MEM./FEEDER SWBROADCAST/MEMORY TX YESLOC./# NO→ 19 NOT USED 20 ECM FUNCTION21 REMOTE DIAGNOSIS 22 PC/FAX SWITCH23 ONE TOUCH PARAM 50 Handbook1 REDIAL TRIES Dial Parameter Settings2 REDIAL INTERVAL 3 DIAL TONE DETECT6 PBX LINE 5 MFTONE/DP PULSE7 AUTO START 8 DIAL PREFIX1 LONG DOC. SCAN Service Function Settings2 MDY/DMY 3 TIME/DATE PRINTSetting the Answering Mode Answering ModeChanging the Language Answering Mode Options Changing the Answering ModeAuto Receive Mode FAX Manual Receive Mode TELTAD is Telephone Answering Device / Fax Automatic Switch Mode Ring Response User Function Incoming Call ParametersIncoming Ring User Function Distinctive Ring User Function58 Handbook display shows RESULT=NG. Follow the instructions again from StepMonitor Volume User Function PC/Fax Switch MFP Option User FunctionBuzzer Volume User Function Remote Receive User FunctionConnecting to a PBX Paper Size SettingsFirst Paper Size User Function Second Paper Size User Functionfour times. Then skip to Step Preparing Documents for Faxing Basic Faxing OperationsGuidelines Document SizeLoading Documents Multiple Page DocumentsTo dial using the numeric keypad To dial using an Auto Dial numberSending a Fax to a Single Location 3 If necessary, press the Start key to begin the transmission To dial using an external telephoneRedialing Search Key DialingReal-Time Dialing Confirming ResultsShortcut Fax Number Programming Stopping a TransmissionReceiving Faxes Manually Receiving FaxesReceiving Faxes in Memory Rejecting Unsolicited Junk Fax Messages Closed Network Option Canceling Messages Stored in MemoryWARNING You cannot identify which message you are erasing up system that protects stored information for at least one hour Power Failures and MemoryInitiating a Voice Request Using Voice RequestAnswering a Voice Request to use the voice request functionOne Touch Faxing Programming Your Speed Dial DirectoryProgramming One Touch Keys 2 Press the 8/Location Program One Touch key. The display shows NO=OR LOCATION Using the One Touch Keys for Dialing List of One Touch KeysUsing the One Touch Keys for Selecting Functions and Programming 1/Delayed TX key4/Relay Initiate TX key 3/Confidential TX key5/Polling key 6/Report Print keyCreating a Chain Dial Number Chain Dialing10/Message Print From Memory key Auto Dial Faxing Using a Chain Dial NumberPRESS OT/AD/SRCH KEY Programming Auto Dial Numbers80 Handbook AUTO DIAL NOCopying Quantity and ResolutionMaking Copies paper will jam Using the Manual Paper Feeder3 Pull the manual paper feeder down until it is horizontal 4 Adjust the paper guides on the feederHandbook 84 Handbook Sending a Fax to Multiple Locations Broadcasting have the MEMORY setting engaged, skip stepPerforming a Broadcast Operation 6 Press the Yes key to confirm your selection Sending A Fax to a Group What is a Group?Search Programming GroupsSending to a Group Deletehave the MEMORY setting engaged, skip step Relay Faxing What is Relay Faxing?locations directly from the fax machine include the access digit, if required Relay PasswordRelay Initiating Station Relay Key StationRELAY PASSWORD RELAY PASSWORD ENTERInitiating a Relay Broadcast REMOTE LIST NO ENTER5 Press the Yes key. The display shows Sending a Delayed Fax from the Document Feeder Features and LimitationsAdvanced Operations Sending a Fax at a Later Date and TimeSending a Delayed Fax from Memory Sending a Delayed Fax from the Document FeederThis is the fax unit’s default 96 Handbook Sending a Delayed Fax from Memory8 Press the Yes key. The display shows Canceling a Delayed Transmission Confidential Faxes Security FeatureCreating a Personal Confidential Mailbox person who will receive the fax to tell you their mailbox numbermailbox Changing Your PasswordA mailbox must be empty before you can modify or delete it 100 Handbook messages in the box before you change its password or delete itmessages in the box before you change its password or delete it Closing Deleting a MailboxA mailbox must be empty before you can modify or delete it Receiving Confidential Faxes Sending Confidential Faxesperson who will receive the fax to tell you their mailbox number 102 HandbookPrinting Confidential Messages Personal Mailboxes Security Featuremail box What is Bulletin Polling? What is Standard Polling?Polling will be availableDialing Another Fax Machine to Request Documents Polling Reception To Cancel PollingStart Opening a Personal Box for Polling Fax on Demand Bulletin Pollingmailbox 106 HandbookTransmit Preparation What is it?Loading a Document for Polling 108 Handbook Setting the Forwarding Number Call ForwardingWhat You Can Do While Sending a Fax Working with Dual AccessWhat You Can Do While Receiving a Fax While your unit is making copies, you can What You Can Do While Making Copies110 Handbook Understanding Reports ReportsActivity Report What information does it provide?How to Interpret How to PrintThis report does not list messages that were received without errors Broadcast Confirmation Report MCFHow to Print Broadcast Entry ReportHow to Interpret What is it?What is It? Configuration ReportConfidential Reception Report What is it?How to Print What Information Does it Provide?How to Interpret What is it? Message Confirmation Report MCFWhat information does it provide? 116 HandbookHow to Print How to Interpret Phone DirectoryWhat is it? How to PrintWhat is it? Power Outage ReportHow to Print How to InterpretPower Outage Report Configuration ReportPrinting Reports Activity ReportCodes Used in Reports Using 6/Report Print One Touch keyCommunication Codes CALLINGResult Codes Service CodesBUSY CANCLClearing a Document Jam Problem SolvingClearing a Paper Jam 4 Pull out any paper you see jammed inside the machine 3 Lift the image drum cartridge out and set it aside6 Push the paper down until it is under the plastic tabs Open the document stacker and copy stacker steps 1 and 2 above Printing a Cleaning PageReplacing the Toner Cartridge 2 Push in the cover release buttons on the side of the copy stacker until you hear a click. Lift the copy stacker 9 Close the document table Working with the Image Drum Cartridge For Your Safety Handling the Toner CartridgeCautions Never expose the image drum unit to direct sunlightThe CHANGE DRUM SOON Message For Your Safety Handling the Image Drum132 Handbook You must replace the toner cartridge when you replace the image drum When to Replace the Image Drum CartridgeReplacing the Image Drum Cartridge 4 Remove the protective sheet from the new image drum unit 11 Close the document table message is on the display Resetting the Drum CounterThe red Alarm indicator lights when there is an error condition Error MessagesDisplay Panel Messages Normal DisplayCOVER OPEN ERRORDOCUMENT JAM CONFIRM AND “STOP”PRINTER ALARM 4 FAX PLEASE CONFIRM PRINTER ALARMNO PAPER REPLACE PAPERNothing happens when you press the control panel keys Problem ChecklistReading the Print Counters The display is blankMake sure the document is not wider than your fax machine can load A COMMUN. ERROR message indicates any of a number of problems The image received on your fax machine was very poor You keep getting reports you do not wantYour fax machine does not answer the phone or receive faxes You set your fax machine for delayed transmission but it did not sendYour fax machine disconnected before you could answer a voice request 144 HandbookThis type of problem could also be communication related 146 Handbook 23ONE TOUCH PARAM YES OT NOSerial Number of Your Fax Machine FirmwareIdentifying Your Current Firmware Version Upgrading Your FirmwareConfidential Faxes SecurityRejecting Unsolicited Junk Fax Messages Closed Network OptionTo use the closed network function, follow the instructions below Installation Hints SafetyHandling the Consumables Operation and MaintenanceToner Cartridge Image Drum Cartridge Emergency First AidIf toner is swallowed If toner is inhaledYour Dealer Service and SupportOkidata on the Internet Contacting Okidata Customer SupportSupplies Purchasing Supplies and OptionsOptions User Function Settings List User Function Settings01 MCFSINGLE-LOC 02 MCFMULTI-LOC07 BUZZER VOLUME 06 MONITOR VOLUME04 IMAGE IN MCF 05 SENDER ID10 T/F TIMER PROG 09 TX MODE DEFAULTneed to hear the ring, change to one of the other settings 11 RING RESPONSE13 1’ST PAPER SIZE 12 DISTINCTIVE RING14 2’ND PAPER SIZE 15 USER LANGUAGE17 REMOTE RECEIVE 16 INCOMING RING18 MEM./FEEDER SW 19 NOT USED 20 ECM FUNCTION22 PC/FAX SWITCH Changing Your User Function Settings23 ONE TOUCH PARAM 160 HandbookDial Parameter Settings Dial Parameter SettingsDial Parameter Settings List 1 REDIAL TRIES6 PBX LINE 5 MFTONE/DP PULSE7 AUTO START 8 DIAL PREFIXChanging Your Dial Parameter Settings Service Function Settings List Service Function SettingsGlossary CCITT. See ITU-T Effective printing width. The widest image that can be Halftone. See Grayscale Leased line. See Private line Paper sizes. All are width x length Receiver ID. See Station ID REN. See Ringer equivalence number Station ID. Also called Location ID or Receiver ID 174 Handbook Index Codes communication, 121 result loading, 63-65 multiple page, 63 preparing for faxing IMAGE IN MCF Incoming call parameters, 57-59 Incoming ring Off hook alarm tone Okidata customer support, 153-154 One touch Problem checklist, 140-146 Problem solving, 123-147 Programming Safety, 150-152 Safety information, 13 Search Search key User language changing User language setting, 48 User program key User function settings, 43, 44, 155-160 changingVoice request, 72 answering, 72 initiating Voice request key, 34 Voice request tone