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Samsung 5400 manual Confidential Reception Report, Configuration Report, What is It?, What is it?

Models: 5400

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Confidential Reception Report

What is it?

This report is an automatically printed notice that your fax machine has received a confidential message into a mailbox.

What information does it provide?

•The date the message was received.

•The total amount of time spent Sending or Receiving (S, R-TIME).

•The Location ID or telephone number of the fax machine you were communicating with (DISTANT STATION ID).

•The number of the mailbox that received the message.

•The number of pages received.

•The result of the communication (Results Codes).

•Service codes. Be sure to report these diagnostic codes if you contact your Authorized OKIFAX Dealer about communication problems.

How to Print

This report prints automatically each time your fax machine receives a confidential message into a mailbox.

How to Interpret

Refer to “What information does it provide?” for this report.

For Service Codes, refer to your Authorized OKIFAX Dealer. Your dealer will work with you to interpret the service codes (if any) that appear on this report.

Configuration Report

What is It?

The configuration report is a list of the current operational settings of your fax machine.

114 Handbook

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Samsung 5400 Confidential Reception Report, Configuration Report, What is It?, What is it?, How to Print, How to Interpret

Contents

OKIFAX Handbook OKIFAX5400FACSIMILE Copyright 1999 by Okidata. All Rights Reserved First Edition June Getting to Know Your Fax Machine ContentsInstallation IntroductionUsing Your Fax with Your Computer Setting Basic FeaturesBasic Faxing Operations Sending A Fax to a Group Programming Your Speed Dial DirectorySending a Fax to Multiple Locations CopyingWorking with Dual Access Advanced OperationsReports Problem Solving Security 8 HandbookUser Function Settings SafetyService and Support Dial Parameter SettingsFeatures IntroductionProduct Options 12 Handbook Installation For Your Safety Installation HintsUnpacking Where to Install Your Fax MachineGetting Started What You Should ReceiveAttaching the Document Stacker in case you ever need to ship or transport the unit3 Take out the image drum cartridge Removing the Protective Sheet1 Lift up the document table 16 HandbookInstalling the Toner Cartridge 4 Push the lever forward to secure the cartridge 6 Close the document table18 Handbook If toner is swallowed Toner Cartridge and Image Drum Unit HandlingEmergency First Aid If toner is inhaledLoading Paper readjust the guides for a snug-but not tight-fit Connecting the Telephone Line Connecting an External Telephone or Answering Machineapproved Connecting The External Handset Option Connecting Power both an external handset and an answering machineProgramming Required Information FCC Telephone Consumer Protection ActSender ID Date and TimeFax Identification TSI/CSI4SYSTEM DATA PRG To Program Your Fax ID1FUNC. PROGRAMMING NO=TSI/CSI, ID=SENDER ID8 Press the Start key to save your entry. The display shows NO=CALL BACK NOUse the 14/Space One Touch key to enter spaces Enter up to 20 charactersFront of the Unit Getting to Know Your Fax MachineComponent Identification 1 One Touch KeypadBack of the Unit 7 Power Switch5 AC Power Inlet 6 Paper Tray1 Image Drum Cartridge Locating the Serial NumberInside the Unit 2 Toner CartridgeControl Panel Keys and Indicators 32 Handbook3 Hyphen key 1 Display Panel2 Copy key 4 Search key9 Hook/V. Request key 7 Auto Dial key8 Redial key 10 One Touch keypad12 Numeric keypad 15 Transmit Resolution/Yes key17 Alarm indicator 13 */Tone key20 Plus key 18 Stop key19 Start key 21 Space key1/Delayed TX key Using the One Touch Keys for DialingUsing the One Touch Keys for Selecting Functions and Programming The Speed Dial One Touch Keypad5/Polling key 3/Confidential TX key4/Relay Initiate TX key 6/Report Print keySignal Tones 10/Message Print From Memory keyDual Access 40 HandbookUsing Your Fax with Your Computer Connect to Your Computer1 Display Panel 2 Copy key 3 Hyphen key 4 Search key 5 Auto Rec key Setting Basic FeaturesControl Panel Keys and Indicators 6 Select Function key 7 Auto Dial key 8 Redial keyViewing Your Current Settings User Function SettingsNavigating Programming Levels 03 ERR REPORT MCF 01 MCFSINGLE-LOC02 MCFMULTI-LOC 04 IMAGE IN MCF09 TX MODE DEFAULT 06 MONITOR VOLUME07 BUZZER VOLUME 10 T/F TIMER PROGSetting Distinctive Ring need to hear the ring, change to one of the other settingsYou must have your local telephone carrier’s Distinctive Ring service 11 RING RESPONSEUsing the OTHER setting, with MFP Option installed again from Step13 1’ST PAPER SIZE 15 USER LANGUAGE as you are finished. Otherwise you cannot receive faxes14 2’ND PAPER SIZE 16 INCOMING RINGBROADCAST/MEMORY TX YESLOC./# NO→ 18 MEM./FEEDER SWFEEDER TX YESLOC. NO→ 19 NOT USED 20 ECM FUNCTION23 ONE TOUCH PARAM 22 PC/FAX SWITCH21 REMOTE DIAGNOSIS 50 Handbook2 REDIAL INTERVAL Dial Parameter Settings1 REDIAL TRIES 3 DIAL TONE DETECT7 AUTO START 5 MFTONE/DP PULSE6 PBX LINE 8 DIAL PREFIX2 MDY/DMY Service Function Settings1 LONG DOC. SCAN 3 TIME/DATE PRINTAnswering Mode Setting the Answering ModeChanging the Language Auto Receive Mode FAX Changing the Answering ModeAnswering Mode Options Manual Receive Mode TELTAD is Telephone Answering Device / Fax Automatic Switch Mode Incoming Ring User Function Incoming Call ParametersRing Response User Function Distinctive Ring User Functiondisplay shows RESULT=NG. Follow the instructions again from Step 58 HandbookBuzzer Volume User Function PC/Fax Switch MFP Option User FunctionMonitor Volume User Function Remote Receive User FunctionFirst Paper Size User Function Paper Size SettingsConnecting to a PBX Second Paper Size User Functionfour times. Then skip to Step Guidelines Basic Faxing OperationsPreparing Documents for Faxing Document SizeMultiple Page Documents Loading DocumentsTo dial using an Auto Dial number To dial using the numeric keypadSending a Fax to a Single Location To dial using an external telephone 3 If necessary, press the Start key to begin the transmissionReal-Time Dialing Search Key DialingRedialing Confirming ResultsStopping a Transmission Shortcut Fax Number ProgrammingReceiving Faxes Receiving Faxes ManuallyReceiving Faxes in Memory Canceling Messages Stored in Memory Rejecting Unsolicited Junk Fax Messages Closed Network OptionWARNING You cannot identify which message you are erasing Power Failures and Memory up system that protects stored information for at least one hourAnswering a Voice Request Using Voice RequestInitiating a Voice Request to use the voice request functionProgramming Your Speed Dial Directory One Touch FaxingProgramming One Touch Keys 2 Press the 8/Location Program One Touch key. The display shows NO=OR LOCATION Using the One Touch Keys for Selecting Functions and Programming List of One Touch KeysUsing the One Touch Keys for Dialing 1/Delayed TX key5/Polling key 3/Confidential TX key4/Relay Initiate TX key 6/Report Print keyChain Dialing Creating a Chain Dial Number10/Message Print From Memory key PRESS OT/AD/SRCH KEY Using a Chain Dial NumberAuto Dial Faxing Programming Auto Dial NumbersAUTO DIAL NO 80 HandbookQuantity and Resolution CopyingMaking Copies Using the Manual Paper Feeder paper will jam4 Adjust the paper guides on the feeder 3 Pull the manual paper feeder down until it is horizontalHandbook 84 Handbook have the MEMORY setting engaged, skip step Sending a Fax to Multiple Locations BroadcastingPerforming a Broadcast Operation 6 Press the Yes key to confirm your selection What is a Group? Sending A Fax to a GroupProgramming Groups SearchDelete Sending to a Grouphave the MEMORY setting engaged, skip step What is Relay Faxing? Relay Faxinglocations directly from the fax machine Relay Initiating Station Relay Passwordinclude the access digit, if required Relay Key StationInitiating a Relay Broadcast RELAY PASSWORD ENTERRELAY PASSWORD REMOTE LIST NO ENTER5 Press the Yes key. The display shows Advanced Operations Features and LimitationsSending a Delayed Fax from the Document Feeder Sending a Fax at a Later Date and TimeSending a Delayed Fax from the Document Feeder Sending a Delayed Fax from MemoryThis is the fax unit’s default Sending a Delayed Fax from Memory 96 Handbook8 Press the Yes key. The display shows Creating a Personal Confidential Mailbox Confidential Faxes Security FeatureCanceling a Delayed Transmission person who will receive the fax to tell you their mailbox numberChanging Your Password mailboxA mailbox must be empty before you can modify or delete it messages in the box before you change its password or delete it 100 HandbookClosing Deleting a Mailbox messages in the box before you change its password or delete itA mailbox must be empty before you can modify or delete it person who will receive the fax to tell you their mailbox number Sending Confidential FaxesReceiving Confidential Faxes 102 HandbookPersonal Mailboxes Security Feature Printing Confidential Messagesmail box Polling What is Standard Polling?What is Bulletin Polling? will be availableTo Cancel Polling Dialing Another Fax Machine to Request Documents Polling ReceptionStart mailbox Fax on Demand Bulletin PollingOpening a Personal Box for Polling 106 HandbookWhat is it? Transmit PreparationLoading a Document for Polling Setting the Forwarding Number Call Forwarding 108 HandbookWorking with Dual Access What You Can Do While Sending a FaxWhat You Can Do While Receiving a Fax What You Can Do While Making Copies While your unit is making copies, you can110 Handbook Activity Report ReportsUnderstanding Reports What information does it provide?This report does not list messages that were received without errors How to PrintHow to Interpret Broadcast Confirmation Report MCFHow to Interpret Broadcast Entry ReportHow to Print What is it?Confidential Reception Report Configuration ReportWhat is It? What is it?What Information Does it Provide? How to PrintHow to Interpret What information does it provide? Message Confirmation Report MCFWhat is it? 116 HandbookHow to Print What is it? Phone DirectoryHow to Interpret How to PrintHow to Print Power Outage ReportWhat is it? How to InterpretPrinting Reports Configuration ReportPower Outage Report Activity ReportCommunication Codes Using 6/Report Print One Touch keyCodes Used in Reports CALLINGBUSY Service CodesResult Codes CANCLProblem Solving Clearing a Document JamClearing a Paper Jam 3 Lift the image drum cartridge out and set it aside 4 Pull out any paper you see jammed inside the machine6 Push the paper down until it is under the plastic tabs Printing a Cleaning Page Open the document stacker and copy stacker steps 1 and 2 aboveReplacing the Toner Cartridge 2 Push in the cover release buttons on the side of the copy stacker until you hear a click. Lift the copy stacker 9 Close the document table Cautions For Your Safety Handling the Toner CartridgeWorking with the Image Drum Cartridge Never expose the image drum unit to direct sunlightFor Your Safety Handling the Image Drum The CHANGE DRUM SOON Message132 Handbook When to Replace the Image Drum Cartridge You must replace the toner cartridge when you replace the image drumReplacing the Image Drum Cartridge 4 Remove the protective sheet from the new image drum unit 11 Close the document table Resetting the Drum Counter message is on the displayDisplay Panel Messages Error MessagesThe red Alarm indicator lights when there is an error condition Normal DisplayDOCUMENT JAM ERRORCOVER OPEN CONFIRM AND “STOP”NO PAPER PRINTER ALARMPRINTER ALARM 4 FAX PLEASE CONFIRM REPLACE PAPERReading the Print Counters Problem ChecklistNothing happens when you press the control panel keys The display is blankMake sure the document is not wider than your fax machine can load A COMMUN. ERROR message indicates any of a number of problems You keep getting reports you do not want The image received on your fax machine was very poorYour fax machine disconnected before you could answer a voice request You set your fax machine for delayed transmission but it did not sendYour fax machine does not answer the phone or receive faxes 144 HandbookThis type of problem could also be communication related 23ONE TOUCH PARAM YES OT NO 146 HandbookIdentifying Your Current Firmware Version FirmwareSerial Number of Your Fax Machine Upgrading Your FirmwareRejecting Unsolicited Junk Fax Messages SecurityConfidential Faxes Closed Network OptionTo use the closed network function, follow the instructions below Safety Installation HintsOperation and Maintenance Handling the ConsumablesToner Cartridge If toner is swallowed Emergency First AidImage Drum Cartridge If toner is inhaledOkidata on the Internet Service and SupportYour Dealer Contacting Okidata Customer SupportPurchasing Supplies and Options SuppliesOptions 01 MCFSINGLE-LOC User Function SettingsUser Function Settings List 02 MCFMULTI-LOC04 IMAGE IN MCF 06 MONITOR VOLUME07 BUZZER VOLUME 05 SENDER IDneed to hear the ring, change to one of the other settings 09 TX MODE DEFAULT10 T/F TIMER PROG 11 RING RESPONSE14 2’ND PAPER SIZE 12 DISTINCTIVE RING13 1’ST PAPER SIZE 15 USER LANGUAGE18 MEM./FEEDER SW 16 INCOMING RING17 REMOTE RECEIVE 19 NOT USED 20 ECM FUNCTION23 ONE TOUCH PARAM Changing Your User Function Settings22 PC/FAX SWITCH 160 HandbookDial Parameter Settings List Dial Parameter SettingsDial Parameter Settings 1 REDIAL TRIES7 AUTO START 5 MFTONE/DP PULSE6 PBX LINE 8 DIAL PREFIXChanging Your Dial Parameter Settings Service Function Settings Service Function Settings ListGlossary CCITT. See ITU-T Effective printing width. The widest image that can be Halftone. See Grayscale Leased line. See Private line Paper sizes. All are width x length Receiver ID. See Station ID REN. See Ringer equivalence number Station ID. Also called Location ID or Receiver ID 174 Handbook Index Codes communication, 121 result loading, 63-65 multiple page, 63 preparing for faxing IMAGE IN MCF Incoming call parameters, 57-59 Incoming ring Off hook alarm tone Okidata customer support, 153-154 One touch Problem checklist, 140-146 Problem solving, 123-147 Programming Safety, 150-152 Safety information, 13 Search Search key Voice request, 72 answering, 72 initiating User function settings, 43, 44, 155-160 changingUser language changing User language setting, 48 User program key Voice request key, 34 Voice request tone