Key Operator Settings

Personal Boxes

This feature lets you set up the machine so that incoming messages addressed to certain users are stored in memory instead of being printed out immediately. Each user must be assigned a SUB Code (User Code) that has been designated as a Personal Box beforehand. When the other party sends their message, they specify the SUB code of the user they are sending to. When the message is received, it is stored in the Personal Box with the matching SUB Code. In order to print a message received into a Personal Box, you must enter the SUB code assigned to that Personal Box. This enables several individuals or departments to share a single fax machine yet be able to differentiate between messages. Furthermore, if you specify a receiver for the Personal

7 Box, instead of being stored in memo- ry, incoming messages with this SUB code appended are forwarded directly to the destination you specify.

 

This machine

 

Sender

Personal Box

Receiver

SUB:1111

SUB Code : 1111

A

Receiver : A

 

 

SUB Code : 2222

Receiver : B

SUB Code : 3333

Receiver : -

Print

Note

To be able to receive messages into a Personal Box, you must inform the sender of the SUB code regis- tered for that Personal Box, and ask them to send the message us- ing SUB Code Transmission with that SUB code. See p.78 “SUB/SID (SUB Code Transmission)” and p.13 “SUB Code Transmission with the Mode Key”.

When messages have been re- ceived into Personal Boxes, the Confidential Reception/Memory Lock indicator lights and the Con- fidential File Report is printed. See p.47 “Confidential File Report”.

If a Personal Box is assigned to a receiver, incoming messages are transferred to that receiver. If a re- ceiver is not assigned, see p.67 “Printing Personal Box Messages” for how to print these messages out.

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