Savin 3799, 3799nf, 5510L, 5510NF, F9199, F9199nf, LF510, LF515e 272

Key Operator Settings

260

Contents

Operating Instructions <Advanced Features Transmission Mode Communication Information Other Transmission Features Reception Features Features> <Advanced Instructions Operating Page Page TABLE OF CONTENTS 1. Transmission Mode 2. Communication Information 3. Other Transmission Features 4. Reception Features 5. Copying 6. Facsimile User Tools 7. Key Operator Settings 8. Solving Operation Problems 9. Maintaining Your Machine 10.Appendix Page How to Read this Manual Paper Mark Manuals for This Machine NIC FAX Unit Manual (on CD-ROM)(Option for Type1) ❖Chapter 2 Using Internet Fax Functions ❖Chapter 3 Using IP-FaxFunctions ❖Chapter 4 Using LAN FAX Functions ❖Chapter 5 Using Scanner Functions 1. Transmission Mode Sending at a Specific Time (Send Later) E Press [OK] [OK] [Cancel] F Press [Exit] G Dial, and then press the {Start} key Sending Confidential Messages B Enter the Confidential ID (4- digit number) with the number key Default ID APress 0or 1key to select "De- fault ID BPress [OK] ID Override -Sendingconfidential faxes to other makers' machines User Code Transmission B Press [Yes] [Yes] Entering a User Code with a Quick Dial Key D Dial, and then press the {Start} key B Press the Quick Dial key the User Code has been assigned to C Press [Yes] SUB Code Transmission with the Mode Key GB Enter the SID code Press [SUB/SID] H Enter the SUB code [Space] I Press [OK] J Press the {Start} key SEP Code Polling Reception FA Press [PWD] [PWD] Press [SEP/PWD] G Enter the SEP code When entering the PWD (Password) is necessary B Repeat steps E to H I Press the {Start} key Polling Reception B Enter the code for "Polling RX" with the number keys Secured Polling Reception D Press [OK] Stored ID Override Polling Reception Communication Result Report (Polling Reception) Polling Transmission C Enter the code for "Polling TX" with the number keys Free Polling Transmission A Press 0 or 1 key to select "Free Poll Transmission B Enter the four character Polling E Press [SFile] to specify whether to save the stored original or not File] F Press [OK] G Press [Exit] H Press the {Start} key -PollingDocuments to Other Manufacturers' Fax Machines Reduced Image Transmission D Press 0 or 1 key to switch Reduced Image on or off Transfer Request C Enter the code for "Transfer Re- quest" with the number keys D Enter a Transfer Station F Enter one or more End Receivers G When you have specified all the End Receivers, press [OK] -TransferRequest to Other Manufacturers' Fax Machines Specifying an End Receiver ❖Quick Dial {q} {q} {0} {0} {1} {q} Fax Header Print D Press 0 or 1 key to switch Fax Header Print on or off Page 2.Communication Information Checking and Canceling Transmission Files Canceling a Transmission or Reception AB Press[ Yes] [ Yes] Press [Info.] [Info.] B Enter the code for "Check/Cancel Files" with the number keys Printing a Stored Message A Press [Info.] E Press the {Start} key Checking and Editing a File C Press the 0or 1key until the file you wish to print is shown D Press [Check] [Check] Checking destinations (Destination List) A Enter the code for "Destination Changing the transmission time A Enter the code for "Change Start Time" with the number keys B Enter the transmission time (four digits) with the number keys {Stop} key D Enter the start time with the number keys EPress [Exit] FPress [Exit] Changing a destination Destination" with the number keys Page Printing a List of Files in Memory (Print TX File List) Checking the Transmission Result (TX Status) Checking the Reception Result (RX Status) Printing a Confidential Message D Enter the Confidential ID (4-digitnumber) with the number keys Confidential File Report Printing a Memory-lockedMessage F Press [Exit] Printing the Journal When choosing "File No When choosing "User Code When choosing "All When choosing "Date Printing the Journal 1.DATE 2.TIME 3.ADDRESS The other party's names are printed in the following priority order: The Pri Address ority 1.The time of the output of the Jour- nal 2.FAX HEADERS 3.The Footnote on the Journal Displaying the Files in Memory Page TX/RX File Save Searching Memory for Sent Faxes B Enter the code for "TX/RX File Save" with the number keys C Enter the code for "Search TX File" with the number keys D Press [Search] [Prt.List] E Enter the code of the search method you require Searching By Date/Time F Do one of the following: Searching By Sender Name / No Searching By File Number A Enter the file number (four digits) with the number keys H Press [Prt.List] [Search] I Press 0 or 1 key to choose whether the image is printed on the list Searching Memory for Received Faxes Prev.] C Enter the code for "Search RX File" with the number keys F Carry out one of the following procedures appropriate to the search method: B Press [OK] I Press 0 or 1 key to choose whether the image is printed Disk File Search List/Visual List Printing Files C Enter the code for "Print File" with the number keys E Press the {Start} key to print the message F Press [PrevMenu] Deleting Files C Enter the code for "Delete File" with the number keys ❒If there is no matching file, "No matching file found. " is dis- played F Press [Yes] ❒Press [No] to return to the dis- play in step C Box File Manager Functions C Enter the code for "Print Personal- Box" with the number keys 2D Enter the SUB code of the Person- al Box you wish to print F Press the {Start} key to print the message [Pre- vMenu] Storing Messages in Information Boxes D Enter the SEP code of the Information Box you wish to store the message in C Enter the code for "Prog. Info. File" with the number keys [Yes ] Printing Information Box Messages I Press [Exit] to return to the standby mode C Enter the code for "Print Info. File" with the number keys D Enter the SEP code stored for the Information Box G Press [PrevMenu] twice Deleting Information Box Messages 2Note C Enter the code for "Del. Info. File" with the number keys D Enter the SEP code of the Infor mation Box you wish to delete G Press [Yes] Page Page 3. Other Transmission Features Handy Dialing Functions G Press {0}{0}{1} 3H Press the {Start} key Telephone Directory C Press [Tel.Dir.] D Enter the search letter by pressing one of the Quick Dial keys (A to Z) B Press the {Speed Dial} key [↑Prev. ] or [↓Next ] Redial B Press the {Pause/Redial} key C Enter the code of the number you wish to redial SUB/SID (SUB Code Transmission) B Dial the destination fax number with the number key F10 D Enter the code for "SUB" with the number key E Enter the SUB code, then press [OK] BEnter the SID, then press [OK] A Enter the code for "SID" with the number key SEP/PWD (SEP Code Polling C Press 0 or 1 key to select "De- fault ID", and then press [OK] E Dial the destination fax number using the number keys G Enter the code for "SEP" with the number keys H Enter the SEP code with the number keys, then press [OK] When a password (PWD) is necessary [OK].Sub-address A Select G4 or ISDN-G3 B Set the original and select any scan settings you require C Dial the fax number with the number keys E Enter the destination sub-addresswith the number keys UUI A Select G4 or I-G3line C Enter the fax number Page On Hook Dial Using On Hook Dial with ISDN D Follow the instructions provided by the other party Manual Dial Selecting the Line ❖ G3 Line Selection ❖ Auto Display ❖ G3-1Display ❖ G3-2Display Auto Discriminate ❖ G4 Display ❖PABX PABX ❖G3 Line Selection Page Transmission Features ID Transmission Duplex Original Settings A Make sure the Memory Transmission indicator is lit Transmis- sion Mode C Set the double-sidedoriginal with the front page face-up D Select any scan settings as neces- sary E Dial the destination number. F Press the {Start} key G Set the original with the back page face-up If a Document Jam Occurs A Check the message on the dis- play, then press [OK] Batch Original Documents Transmission 3Preparation C Set the first stack of documents G Set the next stack of documents I When you finish scanning all documents, press the {q} key If Scanning Fails A Select whether or not to delete the stored document data A Select whether or not to delete the Label Insertion Inserting a Label Using Auto Document B Specify the Label to send in one of the following ways: Auto Document B Specify the Auto Document to send in one of the following ways: D Dial the destination fax number No Document, No Dial Blank Sheet Detect Scanner Cleaning Message Backup File Transmission More Transmission Functions If Memory Runs out While Scanning Is in Progress Sending a Fax Message Immediately Automatic Redial Dual Access Batch Transmission ECM (Error Correction Mode) Parallel Memory Transmission Page Printed Reports Communication Result Report (Memory Transmission) Transmission Result Report (Immediate Transmission) 4. Reception Features General -Displayduring reception Memory Reception Substitute Reception Why Substitute Reception Indication/Status Solution Occurred Screening Out Messages From Anonymous Senders ❖When a Name or Fax Number is received ❖Free Selecting the Reception Mode Reception Functions -Sendingthe Transfer Result Report Remote Transfer How to make a Remote Transfer Request (push signal) B Dial using On Hook Dial, or lift the handset and dial D When you hear the reception tone, press the {q} key F Press {2} {4} {q} When the Return Address is Stored in a Quick Dial Key A Enter the number (001-144)of the Quick Dial key H Specify the end receiver then press the {q} key Specifying the End Receiver with a Quick Dial Key Remote Transfer with UUI How to make a Remote Transfer Request (UUI) B Select G4 then enter the fax number of the Transfer Station C Specify the UUI User Function -RemoteTransfer Example Input Printing Functions Two In One Reception Time Image Rotation Rotate Sort Page Separation and Length Reduction ABC ABBC TSI Print CIL Print Adjusting the Printing Density When There Is No Paper of the Correct Size Page 5. Copying Copying A Press the {Copy} key Copy B Set the original C Select any scan settings as neces- sary D Press 0 or 1 key to select the copy paper size Making Copies on Special Paper B Set the original, and select any scan settings as necessary C Press 0or 1key to select the paper size of the optional Bypass Tray Unit [Custom] [Custom ] [Pap.Type] Specifying the Paper Size 6. Facsimile User Tools Accessing the User Tools Page F10 -Aboutthe Display D Press [Exit] to return to the standby mode Selecting the Display Language B Press [Language] C Press 0or 1key to select the language you wish to use Program/Delete Menu F Press 0 or 1 key to select "Mul- tistep Group G Press [Next] [Next] H Specify the Transfer Station Choosing the line (the {Line Selection} key) K Press [Add RcvStn] L Specify the remaining end receivers in the same way M Press [Others] Registering/Editing the Group Name Storing and Changing Keystroke Programs B Enter the number of the "Fax Fea- tures" with the number keys E Press a Quick Dial key or enter Speed Dial code you wish to reg- ister Storing the Program in a Quick Dial Key A Press the Quick Dial key you wish to store or edit the program in 6C Enter the code for "Program/De- lete" using the number keys B Enter the code of the Speed Dial you wish to store or edit the program in F Press [Feature] G Carry out the operations you wish to store in the program A Storing Example of Keystroke I Press [Name] [Name] J Enter the program name K Press [OK] L Press [OK] C Press [OK] Deleting a Keystroke Program D Enter the code for "Delete Pro- gram" with the number keys E Press a Quick Dial key in which the program you wish to delete is stored [Switch] Checking the Keystroke Programs Currently Programmed APress [Status] Registering Auto Documents To store an Auto Document in a Quick Dial key A Press the Quick Dial key that you wish to store the Auto Document in Speed Dial Dial you wish to store the Auto Document in Deleting an Auto Document B Enter the code for "Fax Features using the number keys D Enter the code for "Delete Auto Doc." with the number keys G Press [Yes] to delete the Auto Doc- ument Checking On Stored Auto BScroll through the list with Reports/Lists F Press [PrevMenu] twice Setup D Enter the code for "Date/Time" using the number keys Fax Reset Timer G Press [PrevMenu ] twice [PrevMenu ] H Press the [Exit] to return to standby display D Enter the code for "Fax Reset Tim- er" with the number keys On Hook Timer D Enter the code for "On Hook Tim- er" with the number keys H Press [Exit] to return to the stand by mode User Function Keys *1 Option(s) required •The following functions are pre-assignedto User Function keys: {F1}: Journal {F2}: Fax Header Print {F3}: Stamp {F4}: Groups Registering/Editing the Contents of a User Function Key D Press the User Function key ({F1} to {F10}) you wish to use B Enter the number of the "Fax Fea- tures Programming a User Function Key on the Job B Enter the code for "Send Later" with the number keys C Press {F5} D Press [Yes] Using a User Function Key C Enter the code for "User Func- tions" with the number keys ❖Example: "Journal Print D Press the User Function key ({F1} to {F10}) that you wish to clear Checking the currently stored function B Press the User Function key you wish to clear E Press the {Stop} key to clear the User Function Fax On Demand Registering/Editing Fax On Demand Documents C Enter the code for "Fax On De- mand" with the number keys D Enter the code for "Program FOD" with the number keys E Enter the box number to store the document in To Check Currently Registered BEnter the box number to store the document in Deleting Fax On Demand Documents E Enter the number of the box you wish to delete To check currently registered documents B Enter the number of the box to delete 6C Enter the code for "Fax On De- mand" with the number keys Deleting just the document Deleting just the label Deleting both document and label Printing Fax On Demand Documents BEnter the number of the box to delete D Enter the code for "Print File" with the number keys E Enter the number of the box you wish to print Printing the Fax On Demand List D Enter the code for "Print List" with the number keys Printing the Fax On Demand Access Report D Enter the code for "Access Report" with the number keys ❒ If "Access Report" is not dis Fax On Demand Recorded Messages Mes sage Num Message Recording the Fax On Demand Recorded Messages D Enter the code for "Record Mes- sage" with the number keys E Enter the code for "Record Guid- ance" with the number keys F Enter the number of the message you wish to record with the number keys G Press [Start] then speak the message into the microphone [Start] [Replay] I Press [PrevMenu] four times J Press [Exit] to return to the standby mode E Enter the code for "Confirm Guid- ance" with the number keys F Enter the number of the message you wish to confirm with the number keys G Listen to the message H Press [PrevMenu] four times How Callers Use Fax On Demand When the Password Is Turned On A Dial using On Hook Dial, or lift the handset and dial When the Password Is Turned Off A Dial using On Hook Dial, or lift the handset, and then dial To choose one or more boxes 7. Key Operator Settings Accessing the Key Operator Tools Page Page Page System Settings Night Timer D Enter the code for "Night Timer" with the number keys E Press 0 or 1 key to select "On To turn the timer Off A Press the arrow key to select "Off G Press [↓Next] to scroll through the days of the week and timers (1 or 2) H Press the {Stop} key to clear the current timer setting I Enter the time with the number keys. To change AM/PM, press K Press [OK] M Press [PrevMenu] twice -TheMessage Displayed While the Heater is Turned Off ❖User Parameter List Switch Bits Item Page Page Page Page [Add] Page Page *4 Paper Tray Unit *5 Bypass Tray Unit *6 Function Upgrade Unit and Optional 40MB Memory Card How to Set User Parameters 7A Press the {User Tools} key B Enter the code for "Key Op Tools" with the number keys. Then press the {q} key D Enter the code for "User Parame- ters" with the number keys Printing the User Parameter List D Enter the code for "Prt. User Param." with the number keys E Press the {Start} key to print the list G Press [Exit] to return to the stand ❖G3–2Analog Line D Enter the code for "G3 Analog Line" with the number keys Registering Own Fax Number A Enter the code for "Own Fax Number" with the number keys B Enter your Own Fax Number B Press 0 or 1 key to select a G3 Digital Line D Enter the code for "G3 Digital Line" with the number keys Registering your Own Fax Number 1" with the number keys B Enter the fax number Registering your SPID (Own Fax G4 Digital Line D Enter the code for "G4 Digital Line" with the number keys Registering Your SPID (Own Fax A Enter the code for "Sub-ad-dress" with the number keys F Enter the Own digital Number with the number keys GPress [OK] HEnter the code for "Terminal Name" with the number keys Registering the G4 Terminal ID Fax On Demand Reception D Enter the code for "Fax On De- mand" with the number keys E Press 0 or 1 key to select "On (with ID)," "On (without ID)," or "Off F Press [Recept.] if you wish to set the line type for the reception [Recept.] G Press 0 or 1 key to select "By port H Press [Port] [Port] Selecting an ISDN Line A Press 0 or 1 key to select "By line J Press [PrevMenu] ❖Confidential ID ❖Polling ID ❖Memory Lock ID ❖Remote ID Registering D Enter the code for "ID Code" with the number keys E Enter the code for "Confidential ID" with the number keys Example: Registering the Confidential ID F Enter the Confidential ID (4–digitnumber) File Retention D Enter the code for "File Retention" with the number keys E Press 0 or 1 key to select the time or turn off this function Transfer Report D Enter the code for "Transfer Re- port" with the number keys Registering a G3 PABX Number A Enter the code for "G3 PABX B Enter the fax number to be used as the return address Registering a G4 Fax Number Network Settings IP-FaxParameter Settings D Enter the code for "System Param. TX" with the number keys Key Layout D Enter the code for "Key Layout" with the number keys ❖QWERTY Layout ❖ABC Layout E Press 0 or 1 key to select "QW- ERTY" or "ABCDEF Print Position Tools" with the number keys D Enter the code for "Print Position" with the number keys F Enter the code for the margin you wish to adjust with the number keys G Press 0 or 1 key to adjust the margin Memory File Transfer D Enter the code for "Mem. File Transf" with the number keys E Enter the number of the fax machine you wish to send to Deleting Entries Data type that you can delete List that is printed if any part of the data cannot be de B Enter the code for "Key Op. F Press [Yes]. Tools" with the number keys D Enter the code for "Delete Entries" with the number keys E Enter the code for "All IDs" with the number keys G Press [Yes] to confirm the dele- tion Reset PM Counter D Enter the code for "Reset PM Counter" with the number keys ❖When replacing the ADF Maintenance Kit ❖When replacing the Fusing Mainte- nance Unit E Press [↑Prev.] or [↓Next] until the counter you wish to clear is dis- played RDS (Remote Diagnostic System) I Press [PrevMenu] twice D Enter the code for "RDS" with the number keys Page Initial Set Up C Enter the code for "Initial Set Up" with the number keys F Enter the code for "Program Send- er" with the number keys D Enter the code for "Multi-copyRecp." with the number keys E Press [Sender] H Press [Sender] J Press [OK] K Choose whether to store this item as a wildcard N Press [Exit] O Enter the number of copies to be printed with the number keys M Press [PrevMenu] Authorized Reception Setting up Authorized Reception D Enter the code for "Authorized RX" with the number keys I Enter the sender name or sender [Sender] O Press 0 or 1 key to turn this function on or off R Press [Exit ] to return to the standby mode [Exit ] Specified Tray Setting up Specified Tray D Enter the code for "Specified Tray" with the number keys Page Page ❖Forwarding Mark ❒Turn the Forwarding Mark fea ture on or off with User Parameters . See p . 178 “ U ser Parameters” Setting up Forwarding The "Key Op. Tools" main menu D Enter the code for "Forwarding" with the number keys H Enter the fax number of the Forwarding Address with the number keys I Press [Sender] L Press [Sender] J Enter the code for "Program Send- er" with the number keys N Press [OK] O Choose whether to store this item as a wildcard Q Press [PrevMenu] R Press [Exit] S Press [OK] T Press [PrevMenu] twice X Press [Exit] to return to the stand F Enter the code for "Delete Receiv er" with the number keys Deleting Forwarding Addresses H Press [Yes] Deleting Specified Senders (Forwarding) 7H Press [Sender] K Press [Yes] L Press [Yes] I Enter the code for "Delete Sender" with the number keys R Press [PrevMenu] twice S Press [Exit] to return to the stand O Press [OK] (Forwarding) When No Specified Sender Has K Press [Exit] I Enter the code for "Print Sender List" with the number keys O Press [PrevMenu] twice Memory Lock Setting up Memory Lock D Enter the code for "Memory Lock" with the number keys E Press [Sender] Page TX/RX File Save Settings Setting up TX/RX File Save D Enter the code for "TX/RX File Save" with the number keys Page Deleting Specified Senders How to Delete Specified Senders F Enter the code for "Delete Sender" with the number keys N Press [Exit] to return the standby mode Printing the Specified Sender List How to Print Specified Sender List Page Backup File Transmission Settings B Enter a name for the administrator address F Press [Receiv.1] or [Receiv.2] 7 Address) Registering/Editing the administrator name Box Settings -Whatis the SUB/SEP Code Personal Boxes Registering/Editing Personal Boxes C Enter the code for "Box Settings" with the number keys D Enter the code for "Personal Box" with the number keys E Enter the SUB Code you wish to register as a Personal Box G Press [Name] H Enter the name of the box B Enter the password you wish to register B Press the Quick Dial key you wish to assign the box to Registering a Receiver Receiver" with the number keys B Specify the Quick Dial key or Deleting Personal Boxes E Enter the SUB Code of the Personal Box you wish to delete D Enter the code for "Del. Personal Box" with the number keys Registering/Editing Page Deleting Information Boxes D Enter the code for "Del. Info. Box" with the number keys E Enter the SEP Code of the Infor J Press [Exit] to return to the stand mation box you wish to delete Transfer Boxes Registering/Editing Transfer Boxes D Enter the code for "Prog. Transf. Box" with the number keys E Enter the SUB code you wish to register as a Transfer Box H Enter the name for the Transfer Box Registering End Receivers A Enter the code for "Prog. Re- ceiver" with the number keys N Press [Exit] to return to the stand EPress [PrevMenu] Deleting Transfer Boxes D Enter the code for "Del. Transfer Box" with the number keys Printing the Box List D Enter the code for "Print Box List " with the number keys Page 8. Solving Operation Problems Clearing a Paper Jam in the Optional Paper Supply Units Clearing a Paper Jam in the Optional Paper Tray Unit Clearing a Paper Jam in the Optional Bypass Tray Unit Page Reading Reports Error Codes Page 9. Maintaining Your Machine Loading Paper into the Optional Paper Tray Unit Loading Paper into the Optional Bypass Tray Unit Changing the Paper Size To Change to Legal or Letter Size F Remove the end plate by squeezing in at both sides and lifting it up G Insert the end plate into the slot for the desired paper size A Pull out the Paper Tray Unit until it comes to a complete stop I Replace the main paper tray care- fully F Remove the end plate by squeezing in at both sides and lifting it up Changing the Paper Size in the Optional Bypass Tray Unit C Adjust the paper size mark to the size of the paper that you are loading D Adjust the paper guide to the size of the paper that you are loading F Shift the paper hold lever back to its original position Cleaning Cleaning the Document Transport Mechanism E Close the ADF cover, making sure that it clicks firmly into place F While pushing the release lever, open the ADF unit 1.White strip 2.Roller 3.Exposure glass Cleaning the Copy Paper Transport Mechanism Optional Bypass Tray Unit C Hold both ends of the Bypass Tray Unit firmly, and lift it up D Wipe the entire surface of the roller while rotating it Cleaning the Registration Roller A Open the main side cover B While rotating the rubber part of the registration roller, wipe it with a soft cloth that has been damp- 9 ened with water and wrung out 1.Registration roller Replacing the Stamp Cartridge 10. Appendix Installation, Move and Disposal of the Machine ❖Recommended Environment ❖Acceptable Environment Location Connecting the Power and Switching On A Plug in the cable to the outlet B Turn the power switch on 10Important Moving the Machine Disposing of the Machine •Disposal can take place at our authorized dealer Connecting to a Telephone Line Connecting to an Additional G3 Line ❖Connecting Location ISDN Connecting an External Telephone Connecting the Optional Handset Installing the Optional Handset 1.Handset holder 2.Manual pocket Supplies Options Function Upgrade Unit Fax On Demand Unit Extra G3 Interface Unit ISDN Unit NIC FAX Unit (Option for Type1) Printer Interface Unit Other Options ❖Optional Paper Tray Unit ❖Optional Bypass Tray Unit ❖ Optional Counter Unit Specifications ❖ Transmission time: ❖ Data compression: ❖ Modulation method Transmission speed: ❖ Scanning resolution: G3 Acceptable Types of Originals Acceptable Original Sizes Paper Size and Scanned Area Paper •You can use paper of equivalent thickness to your supplier's paper Recommended Paper Sizes and Types ❒Follow the precautions listed below when storing paper •Avoid storing it in direct sunlight Non-recommendedPaper Energy Saving Introduction -Whenthe machine does not enter Energy Saver Mode Exiting Energy Saver Mode Selecting the Energy Saver Mode type ❖Switch 05 Bit Reception in Energy Saver Mode Maximum Values INDEX Page Page Page MEMO

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Models: 3799 3799nf 5510L 5510NF F9199 F9199nf LF510 LF515e