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Xerox 4219/MRP, 4230/MRP Initial settings, Windows installations, Serial port printer connections

Models: 4220/MRP 4219/MRP 4230/MRP

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Initial settings

INSTALLATION

Initial settings

Certain steps (dependent upon the hardware configurations of your system and the type of software you are using) need to be taken to enable the operation of your software.

Serial port printer connections

Some programs send data directly to the serial port when the software is set to print to a serial (COM) port. Your fax cannot be sent from this type of program. You must first set the program to print to a file and use the filename COM1.PRN. This filename is recognized by the fax software, and treats this file as a port from which it can intercept. During the install program, specify COM1 as the printer port.

If your program does not have the ability to print to a file, use the fax software redirection feature along with a MS-DOS command to fax with a serial port. Configure your programs to print to LPT1. During the install program, select COM1 as the printer port. Use the fax software redirection feature to select LPT1 as the redirection port (see ªSetting advanced options with INSTALL/Aº in the ªAdministering the fax softwareº chapter). Use a MS-DOS mode command to set up communication settings for the serial port. Consult your MS-DOS manual for information regarding mode commands.

Do not use a MS-DOS mode redirection command such as

LPT1=COM1.

Windows installations

If you have installed the fax software to use in the Windows environment, the fax software loads automatically when you start Windows. The Fax or Print dialog box appears when you execute a Windows application print command.

The Fax or Print dialog box allows you to select between faxing and printing your document. You can prevent the Fax or Print

XEROX MRP FAMILY FAX MODEM FOR MS-DOS OPERATOR GUIDE

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Xerox 4219/MRP, 4230/MRP, 4220/MRP manual Initial settings, Windows installations, Serial port printer connections

Contents

Fax Modem for MS-DOSOperator Guide XEROXXerox MRP Family 4215/MRP, 4219/MRP, 4220/MRP, 4230/MRPPublication number 720P12332 Xerox Corporation 701 S. Aviation BoulevardEl Segundo, CA Printed in the United States of AmericaCanada SafetyNotices U.S.ADo this Laser safetyOperational safety Do not do this 2Reset button U.S. configuration of ELCI/RCD 1Window2Reset button International configuration of ELCI/RCD 1WindowIntroduction Table of contents1. Installation Notices2. Operation 3. Administering the fax softwareIndex Fax Setup menuTroubleshooting AppendicesPage Text conventions IntroductionAbout this guide ConventionsKey+key Procedure conventionsÐprinterProcedure conventionsÐMS-DOS Keyboard keyFax printer utility 1.InstallationHardware and software requirements Before you begin installationSelecting the hard disk and directory Installation procedureUsers Fax ªFromº Information screen Printer port selectionFunction Telephone Settings screenCode 1.Do one of the following Windows Installation screen Fax Pop-upMenu for DOS Applications Automatic Loading Option screen README File Options screen Serial port printer connections Initial settingsWindows installations Loading the fax software in MS-DOS Changing the Windows InstallationLoad order Installing fax software on a networkUnloading fax software from system memory 1-14 Timeout settingsPrinter port INSTALLATION2.Operation Using the Fax Pop-upmenuEnter Sending a fax from a MS-DOSapplicationPop-upMenu keys Purpose0 through CodeFunction 10.Press F10 to exit the Fax Cover Page Screen Editing a Phonebook entry Using the Phonebook in MS-DOSUsing the Phonebook to send a fax Adding Phonebook entriesDeleting a Phonebook entry Using the Phonebook to broadcast a faxBroadcast fax Editing the Group Phonebook entry Using the Group Phonebook to broadcast a faxUsing the Group Phonebook for a broadcast message Creating a Group Phonebook entryDelaying a fax transmission Using advanced fax options in MS-DOSAccessing the Advanced Fax Options screen Follow this procedure to send a delayed fax Setting outside access codes Fax job resolutionFunction Using fax software in WindowsMaking choices in the fax software dialog boxes CodeSending a fax from a Windows application Printing a fax from a Windows application Adding a Phonebook entry Using the Phonebook in WindowsUsing the Phonebook for broadcast fax Creating a Group Phonebook Using the Group Phonebook for a broadcast faxFax options in the Windows environment Delaying fax transmissionsSetting the fax job resolution Function Changing the outside access codeCode Page Changing the fax software basic settings 3.Administering the fax softwareChanging the hot-keycombination example Enabling the Fax Pop-upmenuPrinting and editing internal settings Setting advanced options with INSTALL/ARunning the INSTALL/A program Number of rings before answer NNotes Fax machine identificationTransmission Status Reports Number of retriesSet fax clock Time/Data Editing fax timeout settingsAutomatic Activity Report Y/N Timestamp each fax Y/NSpecifying the fax job end timeout Specifying the fax job start timeoutEditing printer port redirection Editing the fax printer passwordThe Edit Fax Printer Password screen appears Displaying and editing the fax queue Using the Fax Manager utility2.Do one of the following Printing an activity log Importing/Exporting Phonebook files 2.Press Enter 3.Select Import 4.Press Enter Fax Setup menu Fax Setup menuFAX SETUP MENU Figure 4-1. Fax Setup menu0 is the default Figure 4-2. Send/Receive Setup submenusFAX SETUP MENU Tray 1 is the default if Tray 4 is not presentDate Fax setup item descriptionsClock Setup Fax ModeTime HR MIN Send SetupTransmission Resolution TimeHeader Receive SetupAutomatic Tray Switching ·Enable·Top Tray Fax setup configuration examplesOutput Destination 2. Press the Enter key Setting the date Setting the redial count for a send configuration Setting the timeTurning the speaker off for a send configuration 4-12 FAX SETUP MENUMAIN MENU 1.PRINT MODE Fax software error messages 5.TroubleshootingPage Problems encountered when using the fax software Action Fax Setup menu error messagesFax Setup menu error messages Result/ReasonAction Fax Setup menu error messages continuedFax Setup menu error messages Result/ReasonResult/Reason Printer Configuration ReportFax Setup Menu error messages Fax Setup menu error messages continuedSend setup Reports how a fax is to be sent Page Adding a hard disk A.Performance enhancementAdding memory Page International B.Related publicationsRelated publications Xerox MRP Family publicationsLanguage InternationalPublication U.S. NumberIndex F fax see also Group Phonebook P passwordsPage Windows, see Microsoft Windows environment