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Xerox 4230/MRP, 4220/MRP, 4219/MRP manual Operation, Using the Fax Pop-upmenu

Models: 4220/MRP 4219/MRP 4230/MRP

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2.Operation

2.Operation

This chapter explains how to use the fax utility to send faxes from an MS-DOS based personal computer (PC) or Microsoft Windows environment. Instructions include how to do the following:

·Use the options provided in the Fax Destinations window

·Fax a document directly from the application software

·Add an optional cover page

·Send a fax to multiple locations (broadcast fax) using your phonebook

·Create a Group Phonebook for wide distribution

·Specify a time for a delayed fax transmission

·Edit fax options.

Using the Fax Pop-up menu

Fax software works in background mode in the MS-DOS environment. Use a Fax Pop-up menu to inform the system that a print job should be treated as a fax. When you select to print a file within your application software, the fax software tells the fax printer the job should be faxed rather than printed. If you select to print a document without first using the Fax Pop-up menu, the document is printed as a normal print job.

The following rules apply to using the Fax Pop-up menu:

·A PostScript printer driver must be selected in the MS-DOS application software to enable the fax software to fax from the MS-DOS environment. Refer to your application software to select a printer driver.

·The Fax Pop-up menu can be displayed from the MS-DOS prompt or from MS-DOS application software, by pressing the hot-key combination you chose during the installation. The default hot-key combination is Alt+F1.

·To have the Fax Pop-up menu accessible over a graphics screen, your PC must have a Hercules monochrome graphics adapter. Any software that requires a unique keyboard cannot be used with the Fax Pop-up menu.

XEROX MRP FAMILY FAX MODEM FOR MS-DOS OPERATOR GUIDE

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Xerox 4230/MRP, 4220/MRP, 4219/MRP manual Operation, Using the Fax Pop-upmenu

Contents

Fax Modem for MS-DOSOperator Guide XEROXXerox MRP Family 4215/MRP, 4219/MRP, 4220/MRP, 4230/MRPPublication number 720P12332 Xerox Corporation 701 S. Aviation BoulevardEl Segundo, CA Printed in the United States of AmericaCanada SafetyNotices U.S.ALaser safety Operational safetyDo this Do not do this 2Reset button U.S. configuration of ELCI/RCD 1Window2Reset button International configuration of ELCI/RCD 1WindowIntroduction Table of contents1. Installation Notices2. Operation 3. Administering the fax softwareIndex Fax Setup menuTroubleshooting AppendicesPage Text conventions IntroductionAbout this guide ConventionsKey+key Procedure conventionsÐprinterProcedure conventionsÐMS-DOS Keyboard keyFax printer utility 1.InstallationHardware and software requirements Before you begin installationSelecting the hard disk and directory Installation procedureUsers Fax ªFromº Information screen Printer port selectionTelephone Settings screen CodeFunction 1.Do one of the following Windows Installation screen Fax Pop-upMenu for DOS Applications Automatic Loading Option screen README File Options screen Initial settings Windows installationsSerial port printer connections Loading the fax software in MS-DOS Changing the Windows InstallationInstalling fax software on a network Unloading fax software from system memoryLoad order 1-14 Timeout settingsPrinter port INSTALLATION2.Operation Using the Fax Pop-upmenuEnter Sending a fax from a MS-DOSapplicationPop-upMenu keys PurposeCode Function0 through 10.Press F10 to exit the Fax Cover Page Screen Editing a Phonebook entry Using the Phonebook in MS-DOSUsing the Phonebook to send a fax Adding Phonebook entriesUsing the Phonebook to broadcast a fax Broadcast faxDeleting a Phonebook entry Editing the Group Phonebook entry Using the Group Phonebook to broadcast a faxUsing the Group Phonebook for a broadcast message Creating a Group Phonebook entryUsing advanced fax options in MS-DOS Accessing the Advanced Fax Options screenDelaying a fax transmission Follow this procedure to send a delayed fax Setting outside access codes Fax job resolutionFunction Using fax software in WindowsMaking choices in the fax software dialog boxes CodeSending a fax from a Windows application Printing a fax from a Windows application Adding a Phonebook entry Using the Phonebook in WindowsUsing the Phonebook for broadcast fax Creating a Group Phonebook Using the Group Phonebook for a broadcast faxFax options in the Windows environment Delaying fax transmissionsSetting the fax job resolution Changing the outside access code CodeFunction Page Changing the fax software basic settings 3.Administering the fax softwareChanging the hot-keycombination example Enabling the Fax Pop-upmenuSetting advanced options with INSTALL/A Running the INSTALL/A programPrinting and editing internal settings Number of rings before answer NNotes Fax machine identificationTransmission Status Reports Number of retriesSet fax clock Time/Data Editing fax timeout settingsAutomatic Activity Report Y/N Timestamp each fax Y/NSpecifying the fax job end timeout Specifying the fax job start timeoutEditing printer port redirection Editing the fax printer passwordThe Edit Fax Printer Password screen appears Displaying and editing the fax queue Using the Fax Manager utility2.Do one of the following Printing an activity log Importing/Exporting Phonebook files 2.Press Enter 3.Select Import 4.Press Enter Fax Setup menu Fax Setup menuFAX SETUP MENU Figure 4-1. Fax Setup menu0 is the default Figure 4-2. Send/Receive Setup submenusFAX SETUP MENU Tray 1 is the default if Tray 4 is not presentDate Fax setup item descriptionsClock Setup Fax ModeTime HR MIN Send SetupTransmission Resolution TimeHeader Receive SetupAutomatic Tray Switching ·EnableFax setup configuration examples Output Destination·Top Tray 2. Press the Enter key Setting the date Setting the redial count for a send configuration Setting the timeTurning the speaker off for a send configuration FAX SETUP MENU MAIN MENU 1.PRINT MODE4-12 Fax software error messages 5.TroubleshootingPage Problems encountered when using the fax software Action Fax Setup menu error messagesFax Setup menu error messages Result/ReasonAction Fax Setup menu error messages continuedFax Setup menu error messages Result/ReasonResult/Reason Printer Configuration ReportFax Setup Menu error messages Fax Setup menu error messages continuedSend setup Reports how a fax is to be sent Page A.Performance enhancement Adding memoryAdding a hard disk Page International B.Related publicationsRelated publications Xerox MRP Family publicationsLanguage InternationalPublication U.S. NumberIndex F fax see also Group Phonebook P passwordsPage Windows, see Microsoft Windows environment