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Xerox 4220/MRP, 4230/MRP Sending a fax from a MS-DOSapplication, Pop-upMenu keys, Purpose, Enter

Models: 4220/MRP 4219/MRP 4230/MRP

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Pop-up Menu keys

OPERATION

Table 2-1 describes the special use of keys within the Fax Pop-up menu.

Table 2-1.	Pop-up Menu keys

Key		Purpose

Arrow keys		Move between fields, or choose within a
		field.

Enter		Click on highlighted option, and move to the
		next field or screen.

Spacebar and		Click on multiple items from a list.
Ctrl+Enter

F10		Indicate completion of current screen and
		request next screen.

Esc		Move back to previous screen. Continual
		pressing exits from the Fax Pop-up Menu.

Other keys with special uses are identified at the bottom of individual screens.

Sending a fax from a MS-DOS application

NNote: If your document to be faxed in PostScript resolution does not contain the same fonts available on the receiving fax printer, the printer substitutes your selected font and reformats the document. To avoid this, be certain that the document you are faxing contains fonts from the base font list of 35 fonts available to all PostScript fax printers.

Follow these steps to transmit your document as a fax from

MS-DOS:

1.Begin your MS-DOS application from where you wish to send a document as a fax and prepare your document as if you were going to print it. Be certain the PostScript printer driver is selected within the application.

2.Press Alt+F1 or the hot-key combination you selected during software installation to display the Fax Pop-up menu.

3.This step is optional. Type the fax recipient name and press Enter. The name you type appears on the fax cover page and on the fax confirmation screen.

2-2	XEROX MRP FAMILY FAX MODEM FOR MS-DOS OPERATOR GUIDE

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Xerox 4220/MRP, 4230/MRP, 4219/MRP manual Sending a fax from a MS-DOSapplication, Pop-upMenu keys, Purpose, Ctrl+Enter

Contents

XEROX Xerox MRP Family4215/MRP, 4219/MRP, 4220/MRP, 4230/MRP Fax Modem for MS-DOSOperator GuideXerox Corporation 701 S. Aviation Boulevard El Segundo, CAPrinted in the United States of America Publication number 720P12332Safety NoticesU.S.A CanadaOperational safety Laser safetyDo this Do not do this U.S. configuration of ELCI/RCD 1Window 2Reset buttonInternational configuration of ELCI/RCD 1Window 2Reset buttonTable of contents 1. InstallationNotices Introduction3. Administering the fax software 2. OperationFax Setup menu TroubleshootingAppendices IndexPage Introduction About this guideConventions Text conventionsProcedure conventionsÐprinter Procedure conventionsÐMS-DOSKeyboard key Key+key1.Installation Fax printer utilityBefore you begin installation Hardware and software requirementsInstallation procedure Selecting the hard disk and directoryPrinter port selection Users Fax ªFromº Information screenCode Telephone Settings screenFunction 1.Do one of the following Windows Installation screen Fax Pop-upMenu for DOS Applications Automatic Loading Option screen README File Options screen Windows installations Initial settingsSerial port printer connections Changing the Windows Installation Loading the fax software in MS-DOSUnloading fax software from system memory Installing fax software on a networkLoad order Timeout settings Printer portINSTALLATION 1-14Using the Fax Pop-upmenu 2.OperationSending a fax from a MS-DOSapplication Pop-upMenu keysPurpose EnterFunction Code0 through 10.Press F10 to exit the Fax Cover Page Screen Using the Phonebook in MS-DOS Using the Phonebook to send a faxAdding Phonebook entries Editing a Phonebook entryBroadcast fax Using the Phonebook to broadcast a faxDeleting a Phonebook entry Using the Group Phonebook to broadcast a fax Using the Group Phonebook for a broadcast messageCreating a Group Phonebook entry Editing the Group Phonebook entryAccessing the Advanced Fax Options screen Using advanced fax options in MS-DOSDelaying a fax transmission Follow this procedure to send a delayed fax Fax job resolution Setting outside access codesUsing fax software in Windows Making choices in the fax software dialog boxesCode FunctionSending a fax from a Windows application Printing a fax from a Windows application Using the Phonebook in Windows Adding a Phonebook entryUsing the Phonebook for broadcast fax Using the Group Phonebook for a broadcast fax Creating a Group PhonebookDelaying fax transmissions Fax options in the Windows environmentSetting the fax job resolution Code Changing the outside access codeFunction Page 3.Administering the fax software Changing the fax software basic settingsEnabling the Fax Pop-upmenu Changing the hot-keycombination exampleRunning the INSTALL/A program Setting advanced options with INSTALL/APrinting and editing internal settings Number of rings before answer Fax machine identification Transmission Status ReportsNumber of retries NNotesEditing fax timeout settings Automatic Activity Report Y/NTimestamp each fax Y/N Set fax clock Time/DataSpecifying the fax job start timeout Specifying the fax job end timeoutEditing the fax printer password Editing printer port redirectionThe Edit Fax Printer Password screen appears Using the Fax Manager utility Displaying and editing the fax queue2.Do one of the following Printing an activity log Importing/Exporting Phonebook files 2.Press Enter 3.Select Import 4.Press Enter Fax Setup menu Fax Setup menuFigure 4-1. Fax Setup menu FAX SETUP MENUFigure 4-2. Send/Receive Setup submenus FAX SETUP MENUTray 1 is the default if Tray 4 is not present 0 is the defaultFax setup item descriptions Clock SetupFax Mode DateSend Setup Transmission ResolutionTime Time HR MINReceive Setup Automatic Tray Switching·Enable HeaderOutput Destination Fax setup configuration examples·Top Tray 2. Press the Enter key Setting the date Setting the time Setting the redial count for a send configurationTurning the speaker off for a send configuration MAIN MENU 1.PRINT MODE FAX SETUP MENU4-12 5.Troubleshooting Fax software error messagesPage Problems encountered when using the fax software Fax Setup menu error messages Fax Setup menu error messagesResult/Reason ActionFax Setup menu error messages continued Fax Setup menu error messagesResult/Reason ActionPrinter Configuration Report Fax Setup Menu error messagesFax Setup menu error messages continued Result/ReasonSend setup Reports how a fax is to be sent Page Adding memory A.Performance enhancementAdding a hard disk Page B.Related publications Related publicationsXerox MRP Family publications InternationalInternational PublicationU.S. Number LanguageIndex F fax P passwords see also Group PhonebookPage Windows, see Microsoft Windows environment