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ADMINISTERING THE FAX SOFTWARE

Follow these steps to import data into the Phonebook in ASCII comma delimited or Intel CAS format. The Fax Manager automatically detects whether the imported file is in ASCII comma delimited or Intel CAS format.

1.Select Import/Export Phonebook on the Fax Manager menu.

2.Press Enter.

3.Select Import.

4.Press Enter.

5.Specify a filename for the file to be imported.

6.Press Enter.

N Note: If the file is not in the fax software directory, specify the path to the file. The imported data is added to the end of your present Phonebook data if a PSFAX.DIR file is present in the \PSFAX directory.

3-14	XEROX MRP FAMILY FAX MODEM FOR MS-DOS OPERATOR GUIDE

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Contents

XEROX Xerox MRP Family4215/MRP, 4219/MRP, 4220/MRP, 4230/MRP Fax Modem for MS-DOSOperator GuideXerox Corporation 701 S. Aviation Boulevard El Segundo, CAPrinted in the United States of America Publication number 720P12332Safety NoticesU.S.A CanadaLaser safety Operational safetyDo this Do not do this U.S. configuration of ELCI/RCD 1Window 2Reset buttonInternational configuration of ELCI/RCD 1Window 2Reset buttonTable of contents 1. InstallationNotices Introduction3. Administering the fax software 2. OperationFax Setup menu TroubleshootingAppendices IndexPage Introduction About this guideConventions Text conventionsProcedure conventionsÐprinter Procedure conventionsÐMS-DOSKeyboard key Key+key1.Installation Fax printer utilityBefore you begin installation Hardware and software requirementsInstallation procedure Selecting the hard disk and directoryPrinter port selection Users Fax ªFromº Information screenTelephone Settings screen CodeFunction 1.Do one of the following Windows Installation screen Fax Pop-upMenu for DOS Applications Automatic Loading Option screen README File Options screen Initial settings Windows installationsSerial port printer connections Changing the Windows Installation Loading the fax software in MS-DOSInstalling fax software on a network Unloading fax software from system memoryLoad order Timeout settings Printer portINSTALLATION 1-14Using the Fax Pop-upmenu 2.OperationSending a fax from a MS-DOSapplication Pop-upMenu keysPurpose EnterCode Function0 through 10.Press F10 to exit the Fax Cover Page Screen Using the Phonebook in MS-DOS Using the Phonebook to send a faxAdding Phonebook entries Editing a Phonebook entryUsing the Phonebook to broadcast a fax Broadcast faxDeleting a Phonebook entry Using the Group Phonebook to broadcast a fax Using the Group Phonebook for a broadcast messageCreating a Group Phonebook entry Editing the Group Phonebook entryUsing advanced fax options in MS-DOS Accessing the Advanced Fax Options screenDelaying a fax transmission Follow this procedure to send a delayed fax Fax job resolution Setting outside access codesUsing fax software in Windows Making choices in the fax software dialog boxesCode FunctionSending a fax from a Windows application Printing a fax from a Windows application Using the Phonebook in Windows Adding a Phonebook entryUsing the Phonebook for broadcast fax Using the Group Phonebook for a broadcast fax Creating a Group PhonebookDelaying fax transmissions Fax options in the Windows environmentSetting the fax job resolution Changing the outside access code CodeFunction Page 3.Administering the fax software Changing the fax software basic settingsEnabling the Fax Pop-upmenu Changing the hot-keycombination exampleSetting advanced options with INSTALL/A Running the INSTALL/A programPrinting and editing internal settings Number of rings before answer Fax machine identification Transmission Status ReportsNumber of retries NNotesEditing fax timeout settings Automatic Activity Report Y/NTimestamp each fax Y/N Set fax clock Time/DataSpecifying the fax job start timeout Specifying the fax job end timeoutEditing the fax printer password Editing printer port redirectionThe Edit Fax Printer Password screen appears Using the Fax Manager utility Displaying and editing the fax queue2.Do one of the following Printing an activity log Importing/Exporting Phonebook files 2.Press Enter 3.Select Import 4.Press Enter Fax Setup menu Fax Setup menuFigure 4-1. Fax Setup menu FAX SETUP MENUFigure 4-2. Send/Receive Setup submenus FAX SETUP MENUTray 1 is the default if Tray 4 is not present 0 is the defaultFax setup item descriptions Clock SetupFax Mode DateSend Setup Transmission ResolutionTime Time HR MINReceive Setup Automatic Tray Switching·Enable HeaderFax setup configuration examples Output Destination·Top Tray 2. Press the Enter key Setting the date Setting the time Setting the redial count for a send configurationTurning the speaker off for a send configuration FAX SETUP MENU MAIN MENU 1.PRINT MODE4-12 5.Troubleshooting Fax software error messagesPage Problems encountered when using the fax software Fax Setup menu error messages Fax Setup menu error messagesResult/Reason ActionFax Setup menu error messages continued Fax Setup menu error messagesResult/Reason ActionPrinter Configuration Report Fax Setup Menu error messagesFax Setup menu error messages continued Result/ReasonSend setup Reports how a fax is to be sent Page A.Performance enhancement Adding memoryAdding a hard disk Page B.Related publications Related publicationsXerox MRP Family publications InternationalInternational PublicationU.S. Number LanguageIndex F fax P passwords see also Group PhonebookPage Windows, see Microsoft Windows environment