Xerox 4220/MRP Using the Phonebook in MS-DOS, Adding Phonebook entries, Editing a Phonebook entry

OPERATION

Using the Phonebook in MS-DOS

You may use the Phonebook to store up to 1,000 names, company names, and fax numbers to which you frequently send faxes. The Phonebook fills in several of the fields within the Fax Pop-up menu and cover page, and saves you time when transmitting a fax. The Phonebook is used also to send a fax to multiple recipients at the same time. This is called a Broadcast fax.

Access the Phonebook from the Pop-up menu.

Adding Phonebook entries

Follow this procedure to add entries to the Phonebook:

1.Press F2 from the Fax Pop-up menu to display the Fax Phonebook.

2.Press Insert to display the Phonebook Edit screen.

3.Enter the name, company name, and fax number of the recipient you are adding to the Phonebook. The fax number can contain any access codes needed for this recipient.

4.Select the transmission type suitable for the recipient fax machine from the Resolution field:

·Fine or standard are used for standard fax machines.

·PostScript is used if the recipient has a fax printer.

5.Each fax printer has a password. Passwords are limited to 30 characters or less. If you select PostScript for the Resolution field, the Fax Password screen displays. Ask your recipient for their password, and enter it in this screen.

6.To save this entry in the Phonebook, press F10.

Using the Phonebook to send a fax

Follow this procedure to use the Phonebook:

1.Press F2 from the Fax Pop-up menu to display the Fax Phonebook screen.

2.Use the arrow keys to highlight the entry required and press Enter. The Fax Pop-up menu now displays the name and fax number of the recipient you chose. If you elected to use a cover page, the names and fax number fields are filled in. Send the fax.

Editing a Phonebook entry

Follow this procedure to edit a Phonebook entry:

1.Press F2 from the Fax Pop-up menu to display the Phonebook.

2.Highlight the entry you want to edit and press F2.

The Phonebook Edit screen appears with the fields filled in.

3.Use the arrow keys to move through the entries and overtype the characters you want to change. If you change

XEROX MRP FAMILY FAX MODEM FOR MS-DOS OPERATOR GUIDE 2-5