OPERATION

Using the Group Phonebook to broadcast a fax

Use the Group Phonebook to specify recipient groups frequently sent a broadcast fax. Create a Group Phonebook by selecting a number of recipients from the Phonebook and assigning a group name.

To send a group broadcast, select the group name from the

Group Phonebook.

Creating a Group Phonebook entry

1.Press F2 from the Fax Pop-up menu to access the Fax Phonebook screen.

2.Press F3 to display the Group Phonebook screen.

3.Press Insert to display the Change Group Members screen.

4.Highlight the entry you want included in the group and press Spacebar to select it. If you decide to deselect it, press the same keys again.

5.Press F10 to display the Enter Group Name screen.

6.Enter a group name and press F10. This name can contain a maximum of 32 characters. The Group Phonebook screen appears with the new group name on the list.

Using the Group Phonebook for a broadcast message

1.Press F2 from the Fax Pop-up menu to access the Phonebook.

2.Press F3 to access the Group Phonebook screen. This screen lists the groups you have defined.

3.Click on the group name to send a broadcast fax to and press Enter. Select more than one group by using Spacebar or Ctrl+Enter. Press Enter when your selections are made.

The Fax Phonebook screen appears with the members you selected. You may add additional recipients from your Phonebook.

4.When all the recipients are selected, press F10. The Fax Pop- up menu appears and you may begin your fax.

Editing the Group Phonebook entry

1.Press F2 on the Fax Pop-up menu to access the Phonebook.

2.Press F3 to access the Group Phonebook.

3.Highlight the group you wish to edit and press F2.

The Change Group Members screen appears with the selected members.

4.Highlight the name to be added to the group and press Spacebar.

To deselect a member, highlight the selected entry and press Spacebar.

XEROX MRP FAMILY FAX MODEM FOR MS-DOS OPERATOR GUIDE

2-7

Page 33
Image 33
Xerox 4230/MRP, 4220/MRP, 4219/MRP manual Using the Group Phonebook to broadcast a fax, Creating a Group Phonebook entry

4220/MRP, 4219/MRP, 4230/MRP specifications

The Xerox 4219/MRP, 4220/MRP, 4215/MRP, and 4230/MRP are multifunction printers designed for businesses that require efficient printing, copying, and scanning solutions. These models exemplify Xerox's commitment to quality, reliability, and user-friendly features, making them ideal for both small and medium-sized enterprises.

One of the main features of these models is their versatility. They handle a wide range of paper formats, from letter-sized documents to larger legal-sized prints, and support various media types, including glossy and plain paper. This flexibility allows businesses to produce everything from basic documents to vibrant marketing materials without the need for multiple devices.

The Xerox 4219/MRP is noted for its compact design, making it suitable for office environments with limited space. It offers a robust printing speed of up to 19 pages per minute, ensuring fast document output. It incorporates advanced digital technology, ensuring that each print is sharp and clear, providing excellent image quality for both text and graphics.

In contrast, the Xerox 4220/MRP features enhanced printing speed, reaching up to 20 pages per minute. This model is ideal for teams that require higher volumes of prints on a daily basis. Both the 4219 and 4220 models come equipped with intuitive touch-screen controls, simplifying user interactions and minimizing training time.

The Xerox 4215/MRP stands out with its affordability and energy efficiency. This model is designed for budget-conscious businesses without compromising performance. It features automatic duplex printing, which reduces paper usage and cuts down operational costs. Its compact build and easy installation process make it a practical choice for any workspace.

The Xerox 4230/MRP, on the other hand, is designed for higher productivity needs, boasting a printing speed of up to 30 pages per minute. It incorporates advanced connectivity options, including wireless printing capabilities, mobile printing support, and integration with cloud services. This feature enables employees to print from various devices seamlessly, enhancing workflow efficiency.

All four models utilize Xerox’s proprietary imaging technology, ensuring exceptional image quality and consistent performance over time. They also come equipped with security features to protect sensitive information, such as password-protected printing and user authentication protocols.

In summary, the Xerox 4219/MRP, 4220/MRP, 4215/MRP, and 4230/MRP offer a range of features suitable for different business needs, from high-volume printing to cost-effective solutions. Their advanced technologies, user-friendly interfaces, and robust performance make them reliable choices for any modern office.