Xerox 4230/MRP manual Creating a Group Phonebook, Using the Group Phonebook for a broadcast fax

OPERATION

Creating a Group Phonebook

Use the Group Phonebook feature in Windows to specify groups of people frequently included in broadcast fax transmissions. Create Group Phonebook entries by selecting entries from your Phonebook and entering a group name. Then, you can send a broadcast fax by simply selecting the group name from the Group Phonebook.

There are two methods of adding groups to the Group

Phonebook.

Method 1 1. Click on Phonebook in the Fax or Print dialog box.

2.Select individuals you want to group from the Phonebook dialog box by clicking on each one.

3.Click Save as Group.

The Enter Group Name dialog box appears.

4.Type the new group name. Select OK.

Method 2 1. Click Phonebook in the Fax or Print dialog box.

2.Click Group in the Phonebook dialog box.

The Group Phonebook dialog box displays, listing any groups previously created.

3.Click New.

4.Select individuals from the Phonebook to be in the new group by clicking on each one.

5.Click Save.

6.Enter the new group name in the Enter Group Name dialog box and select OK.

The Phonebook dialog box displays..

7.Click OK when finished.

Using the Group Phonebook for a broadcast fax

1.Click on the groups to receive the broadcast fax from the Group Phonebook dialog box.

More than one group may be selected for the broadcast by clicking each group required.

2.Click OK.

The Phonebook dialog box displays with members of your chosen groups tagged. If there is no further need to modify the group list, go to step 5.

3.To add other individuals to the broadcast, select them.

4.To deselect any individual entry that is tagged, select it.

5.Click OK.

The Cover Page dialog box displays (if you have chosen to use a cover page), or the Fax or Print dialog box.

6.Click Send Fax.

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